Municipality of West Elgin
Revised Agenda
Council Meeting

Meeting #:

Date:

Thursday, May 22, 2025 at 4:00 P.m. - 5:00 P.m.

Location:

Council Chambers

160 Main Street

West Lorne

Council Meetings are held in-person at 160 Main Street, West Lorne, and the post-meeting recording available at www.westelgin.net, when available (pending no technical difficulties).

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1.

Call to Order

2.

Motion to Suspend the Rules

Pursuant to Section 3.5 of By-law 2024-05 (Procedural By-law) "Any part or parts of this by-law may be suspended by a vote with the consent of Council Members present unless the part(s) is prescribed by statute or law."

• Recommendation:

  That West Elgin Council hereby suspend the rules of By-law 2024-05, Section 4.2.6.3, allowing an amendment to the agenda after the deadline, for the purpose of the addition of an Item of Consideration - Livestream Access for 2025 Budget Deliberations.

3.

Adoption of Agenda

• Recommendation:

  That West Elgin Council hereby adopts the Regular Council Agenda for May 22, 2025 as presented.

4.

Disclosure of Pecuniary Interest and General Nature Thereof

5.

Public Meeting - Consideration Meeting for the McGill Branches of the McMillan Drain

• Recommendation:

  That West Elgin Council hereby proceed into a Public Meeting pursuant to Drainage Act.

5.1

Engineers Report, dated April 10, 2025

Mr. JM Spriet to present Engineers report for the McGill Branches of the McMillian Drain.

• Recommendation:

  That the Council of the Municipality of West Elgin hereby receives the Engineers report as prepared and presented by Mr. JM Spriet, P. Eng.; and

  That Council authorizes staff to initiate the tender process in accordance with the Drainage Act, if required, for the construction to the Municipal Drain known as McGill Branches of the McMillian Drain, to be considered by Council following the Court of Revision; and

  That the Court of Revision be scheduled for Thursday, June 26, 2025, at 3:45pm; and

  That Council consider the provisional By-Law 2025-28, as presented in the By-Law portion of the agenda for a first and second reading.

5.2

Landowner Comment

5.3

Public Comment

5.4

Council Comment

5.5

Adjournment of Public Meeting, Drainage Act

• Recommendation:

  That West Elgin Council hereby adjourn the Public Meeting, pursuant to the Drainage Act.

6.

Public Meeting - Zoning Amendments

• Recommendation:

  That West Elgin Council hereby proceed into a Public meeting, pursuant to the Planning Act. 

6.1

D-14 3-2025, Marsh Line

6.1.1

Planners Report, 3-2025, Marsh Line

• Recommendation:

  That West Elgin Council hereby receives the report from Robert Brown, Planner regarding Zoning Amendment Application D-14 3-2025 – Recommendation Report (Planning Report 2025-11).

  That West Elgin Council approve an amendment of the existing Residential First Density Special Regulation 9 (R1-9) Zone to add semi-detached dwellings and semi-detached dwelling units as an additional permitted use on up to 6 lots within the Creek’s Edge subdivision and establish the necessary zoning regulations for semi-detached and semi-detached dwelling units, and

  Further that West Elgin Council consider the by-law to amend the Zoning by-law, as presented in the by-law portion of the May 22, 2025, Council Agenda.

6.1.2

Council Comment

6.1.3

Landowner Comment

6.1.4

Public Comment

6.2

D-14 4-2025, 24915 Crinan Line

6.2.1

Planners Report, 4-2025, 24915 Crinan Line

• Recommendation:

  That West Elgin Council hereby receives the report from Robert Brown, Planner regarding Zoning Amendment Application D-14 4-2025 – Recommendation Report (Planning Report 2025-10).

  That West Elgin Council approve the rezoning of 24915 Crinan Line from General Agricultural (A1) to Agricultural (A2) and Restricted Agricultural (A3), in accordance with the attached draft by-law, and

  Further that West Elgin Council consider the by-law to amend the Zoning By-law, as presented in the by-law portion of the May 22, 2025, Council Agenda.

6.2.2

Council Comment

6.2.3

Landowner Comment

6.2.4

Public Comment

6.3

Adjournment of Public Meeting, Planning Act

• Recommendation:

  That West Elgin Council hereby adjourn the Public Meeting, pursuant to the Planning Act.

7.

Adoption of Minutes

• Recommendation:

  That West Elgin Council hereby adopt the Minutes of May 8 (Regular Meeting) and May 12, 2025 (Special Meeting) as presented. 

8.

Business Arising from Minutes

9.

Staff Reports

9.1

Corporate Services & Finance

9.1.1

2025 Budget Presentation: Port Glasgow Trailer Park, Water and Wastewater

• Recommendation:

  That West Elgin Council hereby receive the 2025 Port Glasgow Trailer Park, Water and Wastewater budgets, for deliberations purposes. 

9.1.1.1

Port Glasgow Trailer Park

9.1.1.2

Water

9.1.1.3

Wastewater - Rodney

9.1.1.4

Wastewater - West Lorne

10.

Committee and Board Reports or Updates

• Economic Development Committee
• Bo Horvat Community Center (Arena) Board
• Recreation Committee
• Four Counties Transit Committee
• Old Town Hall Committee
• Heritage Homes
• Rodney Park
• Other Committees

11.

Notice of Motion

11.1

Councillor Denning - Rescind Motion #122 (Relocation of West Lorne Cenotaph)

Motion to be read at Regular Meeting of Council, June 12, 2025.

 

"I, Councillor Denning, hereby move a motion to rescind Motion #122, which passed on April 10, 2025, which requested staff to provide a report with options to move the West Lorne Cenotaph from the Bo Horvat Community Center to the Rosalie Krebsz Heritage Park."

12.

Council Inquires/Announcements

Council opportunity for informal inquiries and/or announcements.

13.

Correspondence

• Recommendation:

  That West Elgin Council herby receive and file all correspondence, not otherwise dealt with.

13.1

Hydro One, Longwoods to Lakeshore Project - Notice of Preferred Route and Upcoming Open Houses

13.2

County of Elgin 2025 Warden's Golf Tournament

13.3

Letter dated May 13, 2025 from Hon. Robert J Flack, Minister of Municipal Affairs and Housing Re: Protect Ontario by Building Faster and Smarter Act, 2025 (Bill 17)

13.4

Watson & Associates, Preliminary Assessment of Bill 17

13.5

Letter dated May 13, 2025 from J.G. (Jon) Dumond, Chief Superintendent, Bureau Commander, Crime Prevention and Community Support Bureau

14.

Items Requiring Council Consideration

14.1

Liqour License Extension - Elgin International Club

• Recommendation:

  That West Elgin Council hereby receive the request received May 20, 2025 from Lori Parker, Past President, Elgin International Club Re: Liquor License 801297; And

  That Council herby request staff to write a letter of support for a Liquor License Extension, for the 2025 events indicated by the Elgin International Club.

14.2

Livestream Option for 2025 Budget Meetings

• Recommendation:

  That West Elgin Council hereby authorize the use of Zoom livestream technology for the 2025 Budget Deliberation meetings only. 

15.

By-Laws

15.1

2025-26, Zoning Amendment D14-3, Marsh Line

• Recommendation:

  That By-law 2025-26, being a By-Law to Amend the Municipality of West Elgin Comprehensive Zoning By-Law No. 2015-36 for VL NS of Marsh Line, be read a first, second and third and final time.

15.2

2025-27, Zoning Amendment D14-4, 24915 Crinan Line

• Recommendation:

  That By-law 2025-27, being a By-Law to Amend the Municipality of West Elgin Comprehensive Zoning By-Law No. 2015-36 for property at 24915 Crinan Line, be read a first, second and third and final time.

15.3

By-law 2025-28, McGill Branches of the McMillian Drain

• Recommendation:

  That By-law 2025-28, being a By-Law to provide for drainage works on the McGill Branches of the McMillian Drain in the Municipality of West Elgin, be read a first and second time, and provisionally adopted. 

16.

Upcoming Budget and Special Meetings

• Wednesday, May 28, 2025, 4:00pm - Special Meeting, Budget Deliberations
• Tuesday, June 3, 2025, 4:00pm - Special Meeting, Budget Deliberations
• Thursday, June 5, 2025, 4:00pm - Special Meeting, Councillor Ward 3 Interviews
• Monday, June 9, 2025, 4:00pm - Special Meeting, Budget Deliberations
• Tuesday, June 10, 2025, 4:00pm - Special Meeting, Budget Deliberations (If necessary)
• Thursday, June 12, 2025, 4:00pm - Regular Meeting, Ward 3 Councillor to be appointed

17.

Closed Session

• Recommendation:

  That the Council of the Municipality of West Elgin hereby proceeds into Closed Session at _______ pm, to discuss matters pursuant to the Municipal Act, Section 239 2(c), being a proposed or pending acquisition or disposition of land by the municipality or local board (O'Malley Road).

18.

Report from Closed Session

19.

Confirming By-Law

• Recommendation:

  That By-law 2025-29 being a By-law to confirm the proceeding of the Regular Meeting of Council held on May 22, 2025, be read a first, second and third and final time. 

20.

Adjournment

• Recommendation:

  That the Council of the Municipality of West Elgin hereby adjourn at ________ to meet again at 4:00pm, on Wednesday, May 28, 2025 (Special Meeting - Budget Deliberations) or at the call of the Chair.