Municipality of West Elgin
Revised Agenda
Council Meeting

Meeting #:

Date:

Thursday, April 24, 2025 at 4:00 P.m. - 5:00 P.m.

Location:

Council Chambers

160 Main Street

West Lorne

Council Meetings are held in-person at 160 Main Street, West Lorne, and the post-meeting recording available at www.westelgin.net, when available (pending no technical difficulties).

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1.

Call to Order

2.

Motion to Suspend the Rules

Pursuant to Section 3.5 of By-law 2024-05 (Procedural By-law) "Any part or parts of this by-law may be suspended by a vote with the consent of Council Members present unless the part(s) is prescribed by statute or law."

• Recommendation:

  That West Elgin Council hereby suspend the rules of By-law 2024-05, Section 4.2.6.3, allowing an amendment to the agenda after the deadline, for the purpose of the addition of a Closed Session. 

3.

Adoption of Agenda

• Recommendation:

  That West Elgin Council hereby adopts the Regular Council Agenda for April 24, 2025, as amended.

4.

Disclosure of Pecuniary Interest and General Nature Thereof

5.

Adoption of Minutes

• Recommendation:

  That West Elgin Council hereby adopt the Minutes of April 10, 2025, as presented. 

6.

Business Arising from Minutes

7.

Staff Reports

7.1

Infrastructure & Development 

7.1.1

Truck 11 Replacement

• Recommendation:

  That West Elgin Council hereby receives the report from Lee Gosnell, Manager of Infrastructure and Development; And

  That West Elgin Council approves ordering one (1) new single axle dump truck from Viking-Cives Ltd. of Mount Forest ON, for the quoted price of $249,834.00 plus applicable tax.

7.1.2

2025 Landfill Monitoring Agreement

• Recommendation:

  That West Elgin Council hereby receives the report from Lee Gosnell, Manager of Infrastructure and Development; And

  That West Elgin Council approve the 2025 Landfill Monitoring Agreement submitted by BluMetric Environmental at the cost of $41,358.00 plus applicable taxes.

7.1.3

Roadside Mower Replacement

• Recommendation:

  That West Elgin Council hereby receives the report from Lee Gosnell, Manager of Infrastructure and Development; And

  That West Elgin Council approves the purchase of one (1) new Woods BW 10.61 batwing mower from Kent Farm Supplies in Blenheim, Ontario for the quoted price of $34,000.00 plus applicable taxes.

7.2

Community Services & Clerks 

7.2.1

Options to fill Ward 3 Vacancy

• Recommendation:

  That West Elgin Council hereby receives the report from Terri Towstiuc, Clerk re: Options, Filling the Vacancy of Ward 3 Councillor; And

  Whereas Council declared the seat of Ward 3 Councillor vacant on April 10, 2025; And

  Whereas Council is required to determine the method of filling a vacant seat, pursuant to the Municipal Act, Section 263;

  Therefor Council direct the Clerk to proceed with Option________, being ________________, to fill the vacancy of Councillor, Ward 3 for the remainder of the 2022-2026 term of Council.

7.3

Chief Administrative Officer

7.3.1

Port Glasgow Trailer Park Financial Analysis Study Quote

• Recommendation:

  That West Elgin Council hereby receives the report from Robin Greenall, CAO regarding the Port Glasgow Trailer Park Financial Analysis Study– Quote.

  And That Council approves the recommendation to contract Watson and Associates Economist Ltd. to complete a financial analysis study, and to fund the cost of the service through the Municipality of West Elgin’s Port Glasgow Trailer Park Reserves.

8.

Committee and Board Reports or Updates

• Economic Development Committee
• Bo Horvat Community Center (Arena) Board
• Recreation Committee
• Four Counties Transit Committee
• Old Town Hall Committee
• Heritage Homes
• Rodney Park
• Other Committees

9.

Notice of Motion

None received. 

10.

Council Inquires/Announcements

Council opportunity for information inquiries or announcements. 

11.

Correspondence

• Recommendation:

  That West Elgin Council herby receive and file all correspondence, not otherwise dealt with.

11.1

2025 Ontario Senior of the Year

11.2

County of Elgin, E 15-2025 Notice of No Appeals

11.3

County of Elgin, From the Council Chambers, April 8, 2025

11.4

Longwoods to Lakeshore Project Update - Spring 2025

12.

Items Requiring Council Consideration

12.1

Request for Proclamation of June 7, 2025 as LemonAID Day

• Recommendation:

  That West Elgin Council hereby receive the request dates April 4, 2025 from Family and Children’s Services St. Thomas and Elgin; And

  That Council hereby approve the request to proclaim Saturday, June 7, 2025 as LemondAID day, a county-wide initiative led by a partnership between Doug Tarry Homes and the Elgin Children's Foundation, for the purpose of raising funds to send deserving children connected with Family and Children’s Services of St. Thomas and Elgin to camp.

13.

Closed Session

• Recommendation:

  That West Elgin Council hereby proceed into Closed Session at _______ pm, pursuant to the Municipal Act, Section 239 (2)(b), being personal matters about identifiable individuals, including municipal or local board employees (staffing updates).

14.

Report from Closed

15.

Confirming By-Law

• Recommendation:

  That By-law 2025-21 being a By-law to confirm the proceeding of the Regular Meeting of Council held on April 24, 2025, be read a first, second and third and final time. 

16.

Adjournment

• Recommendation:

  That the Council of the Municipality of West Elgin hereby adjourn at ________ to meet again at 4:00pm, on Thursday, May 8, 2025, or at the call of the Chair.