Municipality of West Elgin

Minutes

Recreation Committee

Wednesday, November 27, 2024 at 7:00 P.m. - 8:00 P.m.

West Elgin Community Complex - Hybrid Meeting

160 Main St

West Lorne

Electronic Hybrid Meeting

Present:

• Councillor T. Tellier
• Cindy da Costa
• Megan Bartlett
• Lori Beckett

Regrets:

• Destiny Vickers
• Courtney Kreamer
• Karen Booth

Staff Present:

• Terri Towstiuc
• Jenn Vanesse

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1.

Call to Order

Chair Taraesa Tellier called the meeting to order at 7:01 p.m.

2.

Adoption of Agenda

• Moved: Cindy da Costa
  Seconded: Megan Bartlett

  That West Elgin Recreation Committee hereby adopts the agenda as circulated.

  Carried

4.

Minutes

• Moved: Megan Bartlett
  Seconded: Cindy da Costa

  That the West Elgin Recreation Committee adopts the minutes of October 23rd 2024 as printed and circulated. 

  Carried

5.

Business Arising from Minutes

No business arising from the minutes.

6.

New Business

6.1

2025 Fees and Charges Review

Pool fees were discussed as wanting to be looked at to go to council. Looking for ideas such as fundraising or 50/50 to offset costs for programming. Another idea was an early bird fee for passes where they get a reduction in rate by ordering before a certain date.

Want to look into a letter to reach out to community businesses and community, and increases promotion/acknowledgement like electronic sign, facebook and website. Advised to reach out to Karen Vecchio's office to see if there are any grants that we can apply to for the summer students, and Lori knows of some too, and will pass those along to staff.

Looking for a pool discussion meeting for public contribution. Also a half day/full day rental fee for the rec center. Terri has been asked to bring back a report on operating costs, staff costs, insurance, etc... to the next meeting.

6.2

Budget Items

Number 1 item is the rec coordinator and programming dollars. We would like to review the 2024 budget and what we had spent as well for the next meeting. Other items included a town hall/ community engagement meeting, survey's, washroom accommodations in town, and a solid money box at the rec center.

6.3

Canada Day Update

Grant was submitted for funding. Agility dogs are not available. Looking into later in the day around supper and into the evening, so need to look at inflatable companies that can do later in the day. Food trucks need booked earlier too. Reach out to Sherry Lynne Kershner (rabbits, author, mindfulness), Dianne (author) to see if they can offer anything. A mini farmers market, and trunk show, New Roots Farm petting zoo to be inquired about.

6.4

New Members

Welcome Lori and Karen to the committee. Still looking for a youth member to join the committee.

6.5

Recreation Coordinator Update

The proposal was presented to council at the last council meeting and was approved and will be included in 2025 budget. There is no timeline on when they would start.

6.6

Dates for 2025 meetings

Calendar looks good for a guideline, and an outlook invite will be sent out for reminders. Council member will be appointed tomorrow at council meeting.

6.7

Holiday Competition

Looking to go ahead with the competition this year. Categories are Griswold, inflatables, traditional, and community favorite. Once we have the addresses in, an address map will be created with a QR code for the community to be able to vote., and a list for the holiday light tour of West Elgin. Promote on the electronic sign, Facebook and website. Cut off of December 15th with map up on the 16th.

7.

Adjournment

• Moved: Cindy da Costa
  Seconded: Lori Beckett

  That West Elgin Recreation Committee hereby adjourn at 8:05 p.m. to meet again on January 15th 2025 at 7pm.

  Carried