Municipality of West Elgin

Minutes

Council Meeting

Thursday, October 24, 2024 at 4:00 P.m. - 5:00 P.m.

Council Chambers

160 Main Street

West Lorne

Present:

• Mayor Leatham
• Deputy Mayor Tellier
• Councillor Denning
• Councillor Statham

Staff Present:

• M. Badura, CAO/ Treasurer
• L. Gosnell, Manager of Operations & Community Services
• Terri Towstiuc, Clerk

Council Meetings are held in-person at 160 Main Street, West Lorne, and the post-meeting recording available at www.westelgin.net, when available (pending no technical difficulties).

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1.

Call to Order

Mayor Leatham called the meeting to order at 4:00 pm.

2.

Adoption of Agenda

• Resolution No. 2024- 410
  Moved: Councillor Statham
  Seconded: Deputy Mayor Tellier

  That West Elgin Council hereby adopts the Regular Council Agenda for October 24, 2024 as presented.

  
  
  
  Carried

3.

Disclosure of Pecuniary Interest

No disclosures

4.

Public Meeting - DC Charges

Due to circumstances out of our control, the October 24, 2024, Public Meeting for Development Charges must be postponed.

 

The anticipated new Public Meeting date is December 19, 2024, however, formal public notice will be provided, as soon as available.

 

We sincerely apologize for any inconvenience this may cause and thank you for your understanding.

 

The Regular Council Meeting will commence, as scheduled.

5.

Adoption of Minutes

• Resolution No. 2024- 411
  Moved: Councillor Denning
  Seconded: Councillor Statham

  That West Elgin Council hereby adopt the Minutes of October 10, 2024 as presented. 

  
  
  
  Carried

6.

Business Arising from Minutes

None.

7.

Committee and Board Reports or Updates

Councillor Denning thanked Mr. Terry Weed for his contributions, and welcomed Jessica Small, as the new West Lorne Minor Hockey Association representative for the Bo Horvat Community Centre Board of Management.

8.

Notice of Motion

None received prior to meeting. 

9.

Council Inquires/Announcements

Councillor Denning thanked everyone for their support for fundraising for breast cancer research and exceeded the goal of raising one-thousand dollars. 

10.

Correspondence

• Resolution No. 2024- 412
  Moved: Deputy Mayor Tellier
  Seconded: Councillor Denning

  That West Elgin Council hereby receive and file all correspondence not otherwise dealt with. 

  
  
  
  Carried

10.1

Support for Ontario's Big City Mayors (OBCM) Solve the Crisis Campaign

10.2

County of Elgin E 70-24 - No Appeals Letter

11.

Items Requiring Council Consideration

11.1

Royal Canadian Legion, Branch 221, Request for Support

• Resolution No. 2024- 413
  Moved: Councillor Statham
  Seconded: Councillor Denning

  That West Elgin Council hereby approve a monetary donation of One Hundred ($100) dollars to the Royal Canadian Legion Branch 221 "Poppy Fund" for the 2024 Remembrance Day Services in West Lorne and Rodney; 
  
  

  And that Council approve an in-kind donation of the use of a sound system and seating, at the Rodney Remembrance Day ceremony (November 10, 2024) and West Lorne Remembrance Day ceremony (November 11, 2024).

  
  
  
  Carried

11.2

Request for Road Closure, Santa Claus Parade 2024

• Resolution No. 2024- 414
  Moved: Councillor Statham
  Seconded: Deputy Mayor Tellier

  That West Elgin Council hereby supports the road closure of Main Street from Ridge Street to Argyle Street and Graham Road from Jane Street to Chestnut Street, on Saturday November 30, 2024 from 5:30pm to 7:00pm, for the annual West Lorne Santa Claus Parade.

  
  
  
  Carried

12.

Upcoming Meetings and 2025 Calendar

• November 6, 2024, 9:00am - Bo Horvat Community Centre Board of Management (Arena) 
• November 7, 2024, 4:00pm - Special Council Meeting (Councillor, Ward 3 Applicants) 
• November 14, 2024, 4:00pm - Regular Council Meeting 
• November 19, 2024, 7:00pm - Tri-County Water Board 
• November 20, 2024, 7:00pm - Recreation Meeting
• November 28, 2024, 4:00pm - Regular Council Meeting

• December 11, 2024. 9:00am - Bo Horvat Community Centre Board of Management (Arena) 
• December 19, 2024, 4:00pm - Regular Council Meeting

ROMA - January 19-21, 2024, Toronto, ON

OGRA - March 30 - April 2, 2024, Toronto, ON

AMO - August 17-20, 2024, Ottawa, ON

• Resolution No. 2024- 415
  Moved: Councillor Statham
  Seconded: Deputy Mayor Tellier

  That West Elgin Council hereby approve the 2025 Council and Committee Calendar, as presented. 

  
  
  
  Carried

13.

By-Laws

13.1

ONE Investment

• Resolution No. 2024- 416
  Moved: Councillor Statham
  Seconded: Councillor Denning

  That By-law 2024-72, Being a By-Law to Authorize the Corporation of the Municipality of West Elgin (the Corporation") to enter into the Agency Agreement, as defined herein, between CHUMS Financing Corporation and Local Authority Services, as Agent, and eligible Investors with respect to "ONE Investment" and to authorize the Treasurer to execute the necessary documents from time to time for that Purpose, be read a first, second and third and final time.

   

  
  
  
  Carried

14.

Closed Session

• Resolution No. 2024- 417
  Moved: Councillor Denning
  Seconded: Deputy Mayor Tellier

  That the Council of the Municipality of West Elgin hereby proceeds into Closed Session at 4:10 pm, to discuss matters pursuant to the Municipal Act, Section 239 (2)(b) personal matters about an identifiable individual, including municipal or local board employees; And Section 239(2)(c) being proposed or pending acquisition or disposition of land by the municipality or local board; And Section 239 (2)(d) labour relations or employee negotiations

  
  
  
  Carried

15.

Report from Closed Session

Report from Close Session at 5:12 pm.

West Elgin Council received four (4) items pursuant to Section 239 (2) of the Municipal Act for information and discussion purposes. Council provided administrative direction where necessary, including the following recommendation:

• Resolution No. 2024- 418
  Moved: Councillor Statham
  Seconded: Deputy Mayor Tellier

  That West Elgin Council hereby receives the report from Lee Gosnell, Manager of Operations & Community Services; And

  That West Elgin Council declares the land known as Port Glasgow Trailer Park surplus to its needs, subject to the severance of a small parcel (approx. 1.5 acres) known as Memorial Park.

  
  
  
  Carried

16.

Confirming By-Law

• Resolution No. 2024- 419
  Moved: Councillor Statham
  Seconded: Deputy Mayor Tellier

  That By-law 2024-73 being a By-law to confirm the proceeding of the Regular Meeting of Council held on October 24, 2024, be read a first, second and third and final time. 

  
  
  
  Carried

17.

Adjournment

• Resolution No. 2024- 420
  Moved: Councillor Denning
  Seconded: Deputy Mayor Tellier

  That the Council of the Municipality of West Elgin hereby adjourn at 5:13 pm to meet again at 4:00pm, on November 7, 2024 (Special Meeting) or at the call of the Chair. 

  
  
  
  Carried