Municipality of West Elgin

Minutes

Special Meeting of Council

Thursday, December 07, 2023 at 4:00 P.m. - 5:00 P.m.

Council Chambers

160 Main Street

West Lorne

Present:

• Mayor Leatham
• Deputy Mayor Tellier
• Councillor Navackas
• Councillor Denning
• Councillor Statham

Staff Present:

• M. Badura, CAO/ Treasurer
• L. Gosnell, Manager of Operations & Community Services
• Terri Towstiuc, Clerk

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1.

Call to Order

Mayor Leatham called the meeting to order at 4:00 pm

2.

Adoption of Agenda

• Moved: Councillor Statham
  Seconded: Councillor Denning

  That West Elgin Council hereby adopts the Agenda as presented.

  Carried

4.

Council Motions Received

4.1

Motions Received in Writing - Deputy Mayor Tellier

• Moved: Councillor Navackas
  Seconded: Councillor Denning

  That Council approve a donation of $200 to Quad County Support Services to aid in their holiday gift basket program to cover the cost of two baskets.

  Carried
• Moved: Councillor Navackas
  Seconded: Councillor Denning

  That Council approve a donation of $200 to the West Elgin Community Health Centre Kitchen Kids program to aid in purchasing groceries for the program.

  Carried

5.

Closed Session

• Moved: Councillor Navackas
  Seconded: Deputy Mayor Tellier

  That the Council of the Municipality of West Elgin Council hereby proceeds into Closed Session at  4:05 pm, to discuss matters pursuant to Section 239 (2) (b), personal matters about an identifiable individual, including municipal or local board employees; Section 239 (2) (c) a proposed or pending acquisition or disposition of land by the municipality or local board; and Section 239 (2) (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board.

  Carried

6.

Report from Closed Session

Mayor Leatham disclosed Pecuniary Interest in the Closed Session, regarding item 4.4, O'Malley Road. Mayor Leatham left the meeting at 4:37pm, prior to any discussion on item 4.4 O'Malley Road. Mayor Leatham left for the remainder of the evening, including "return to open". Deputy Mayor Tellier took the seat of Chair for the remainder of the Evening.

Report at 4:41pm: That Council received four (4) items pursuant to Section 239 (2) (b), personal matters about an identifiable individual, including municipal or local board employees; Section 239 (2) (c) a proposed or pending acquisition or disposition of land by the municipality or local board; and Section 239 (2) (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board. Council gave Staff direction to proceed as required, resulting in the following recommendation:

• Moved: Councillor Navackas
  Seconded: Councillor Statham

  WHEREAS pursuant to Section 3.5 of Procedural By-law 2023-77, Council may suspend part or any part of the Procedural By-law by a vote with the consent of Council Members present unless that part(s) is prescribed by statue or law; and

  WHEREAS having received new from information and advice from staff, Council wishes to reconsider Resolution 2023-350;

  THEREFORE be it resolved that, despite any section of the Procedural By-Law that might prevent such reconsideration, Council hereby:

  1) Repeals Resolution 2023-350, passed on November 9, 2023, in Open Session, which stated:

  That Council hereby declare the lands known as the unopened portion of O’Malley Road allowance from Gibb Line east to the easterly limit of property at 23855 Gibb Line; and

  That Council hereby Stop Up and permanently Close the unopened portion of O’Malley Road allowance from Gibb Line east to the easterly limit of property at 23855 Gibb Line, legally described at RDAL BTN LT 16 AND 17 CON 2 ALDBOROUGH, PIN 351080202; and

  That Council direct staff to bring back the necessary Stop up and Permanently Close by-law, at the next regular meeting of Council.

  2) Repeals the direction provided to municipal employees or officers during agenda item number 13 at the November 9, 2023 meeting of Council, more specifically identified as item number 7 in the closed session minutes of November 9, 2023

  Carried

7.

Confirming By-law

• Moved: Councillor Navackas
  Seconded: Councillor Denning

  That By-law 2023-102 being a By-law to confirm the proceeding of the Special Meeting of Council held on December 7, 2023, be read a first, second and third and final time. 

  Carried

8.

Adjournment

• Moved: Councillor Denning
  Seconded: Councillor Navackas

  That the Council of the Municipality of West Elgin hereby adjourn at 4:44 pm, to meet again at 4:00pm on Thursday, December 21, 2023, or at the call of the Chair. 

  Carried