Municipality of West Elgin

Minutes

West Elgin Community Centre Board of Management

Wednesday, November 08, 2023 at 9:00 A.m. - 10:00 A.m.

West Elgin Community Complex - Hybrid Meeting

160 Main St

West Lorne

Electronic Hybrid Meeting

Present:

• Ken Loveland
• Jim Hathaway
• Terry Weed
• Bill Denning
• Ryan Statham

Staff Present:

• M. Badura, Treasurer
• Lee Gosnell, Manager of Operations and Community Services
• Adam Ecker, Recreation Supervisor
• Jenn Vanesse

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1.

Call to Order

Chair K. Loveland called the meeting to order at 9:03a.m.

2.

Adoption of Agenda

• Moved: Terry Weed
  Seconded: Jim Hathaway

  That West Elgin Community Centre Board of Management hereby adopts the Agenda as presented.

  Carried

4.

Minutes

• Moved: Jim Hathaway
  Seconded: Terry Weed

  That West Elgin Community Centre Board of Management Committee adopt the minutes of October 11, 2023 as circulated and printed.

  Carried

6.

Financials

• Moved: Terry Weed
  Seconded: Jim Hathaway
  Carried

7.

Staff Reports

7.1

2024 Draft Arena Budget

Magda presented a 10% increase or both municipalities would be facing some financial troubles in the coming years. The increases are in line with what other arenas are charging for 2023/2024, and these charges would come into effect for September 2024, so renters have sufficient notice to prepare for the increase. Zamboni conversion is on the back burner as they are weighing out the options of retrofitting an old machine, or purchasing a new one when the time comes to replace it.

• Moved: Jim Hathaway
  Seconded: Terry Weed

  That the West Elgin Community Centre Board of Management recommends the 2024 draft budget (attached to this report) for the approval by Dutton-Dunwich and West Elgin Councils.

  Carried

7.2

U18LL WLMHA Recommendation

As for the times in question, Saturdays 4-5:30pm and Sundays 8-10pm, the last month the Saturday slots have been booked out, and one Sunday slot was booked as well, meaning WLMH was not responsible to pay for those. They have switched the Sunday time slot to Wednesday for more accommodation to the younger groups that need the time with an overflowing age group.

8.

New Business

8.1

Skating Club Update

57 members and the season has started great

8.2

Minor Hockey Update

Terry thanked the Arena staff for all of their help for the Black & Gold tournament last weekend. They have around 200 registered kids so far and their final numbers come beginning of December.

8.3

Arena Renaming Update

The first meeting was held and went through the overview and budgets of previous committee meetings. The second meeting will be coming up with more input from the Horvats and expand on ideas. Plan is for 2024 celebration.

8.4

Kraft Hockeyville Update

no update at this time

9.

Staff Operations Update

Black & Gold tournament was last weekend and there is an U18 tournament in 2 weeks. West Elgin Municipality has launched Trumpia, a texting software to send out arena closures, so the clubs are asked to provide them notice as soon as possible if they are cancelling due to bad weather. Chairperson Ken complimented how clean and well kept the arena is.

10.

Adjournment

• Moved: Terry Weed
  Seconded: Bill Denning

  That the West Elgin Community Centre Board of Management hereby adjourn at 9:49 a.m. to meet again on December 13th, 2023 at 9am.

  Carried