Municipality of West Elgin
Agenda
Council Meeting

Meeting #:
-
Location:
West Elgin Community Complex - Hybrid Meeting
160 Main Street
West Lorne
Electronic Hybrid Meeting

This meeting will be broadcasted and the recording made available after the meeting on the municipal website. If you require an alternate format or accessible communication support or wish to receive the link to the meeting via email please contact the Clerk, at 519-785-0560 or by email at clerk@westelgin.net.

1.
Call to Order

 

2.
Adoption of Agenda

 
  • Recommendation:

    That West Elgin Council hereby adopts the Agenda as presented.

3.
Disclosure of Pecuniary Interest

 

4.
Meeting to Consider Engineers Report - McKenzie Drain

 
  • Recommendation:

    That Council proceed into a Meeting to Consider the Engineers Report for the McKenzie Drain - South Branch and St Thomas Moore Branch, under Section 42 of the Drainage Act

4.1
J.M. Spriet P. Eng - McKenzie Drain - South Branch & St Thomas Moore Branch Engineers Report

This item has attachments. 
1.McKenzie Drain South Branch and St Thomas Moore Branch report.pdf

4.2
Public Comments

 

4.3
Council Comments

 

4.4
Recommendation

 
  • Recommendation:

    That West Elgin Council receives the Engineers Report on the McKenzie Drain - South Branch & St Thomas Moore Branch Municipal Drain as prepared by Mr J.M Spriet, PEng.; and

    That West Elgin Council authorizes staff to initiate the tender process, if required, for the reconstruction of the  McKenzie Drain - South Branch & St Thomas Moore Branch Municipal Drain to be considered by Council following the Court of Revision; and

    That West Elgin Council consider the provisional By-law as presented in the By-law portion of the agenda for a first and second reading

4.5
Close of Public Meeting

 
  • Recommendation:

    That West Elgin Council hereby closes the Meeting to Consider the Engineers Report held pursuant to Section 42 of the Drainage Act at _________ a.m. to reconvene in the Regular Meeting of Council. 

5.
Delegations

 

5.1
Audited 2021 Financial Statements

This item has attachments. 
1.2021.12.31 Municipality of West Elgin Consolidated Draft Financial Statements.pdf
2.2021.12.31 Municipality of West Elgin Trust Fund Draft Financial Statements.pdf

Report to be provided under separate cover

  • Recommendation:

    That West Elgin Council hereby approves the 2021 Audited Financial Statements as presented by Christene Scrimgeour, Auditor.  

6.
Adoption of Minutes

This item has attachments. 
1.Post-Meeting Minutes - CM_Aug11_2022 - English.pdf
  • Recommendation:

    That the Minutes of the Council meeting on August 11, 2022 be adopted as circulated and printed.

7.
Business Arising from Minutes

 

8.
Consent Agenda

 
  • Recommendation:

    That West Elgin Council hereby receives and files the Consent Agenda as presented. 

8.1
Monthly Staff Reports

 

8.2
Communications from Other Municipalities

 

8.3
Procurement Items within Budget

 

8.4
Other Items

 

9.
Staff Reports

 

9.1
Water

 

9.1.1
S. Smith, OCWA - West Elgin Water Distribution System - Q2 Report

This item has attachments. 
1.Water Operations Report Q2 2022 (2).pdf
  • Recommendation:

    That West Elgin Council hereby receives the Second Quarter Operations Report for the West Elgin Drinking Water Distribution System from Sam Smith of OCWA.

9.2
Wastewater

 

9.2.1
S. Smith OCWA - West Lorne WWTP Q2 Operations Report

This item has attachments. 
1.West Lorne WWTP Q2 Report.pdf
  • Recommendation:

    That West Elgin Council hereby receives the Second Quarter Operations Report for the West Lorne Wastewater Treatment Plant from Sam Smith of OCWA.

9.2.2
S. Smith, OCWA - Rodney WWTP Q2 Report

This item has attachments. 
1.Rodney WWTP Q2 Report.pdf
  • Recommendation:

    That West Elgin Council hereby receives the Second Quarter Operations Report for the Rodney Wastewater Treatment Plant from Sam Smith of OCWA.

9.3
Planning

 

9.3.1
R. Brown, Planner - Severance Application E59-22 – 24397 Argyle Line

This item has attachments. 
1.Severance Application E59-22 - Comments to Elgin County - 2022-33-Planning.pdf
2.Planning Report 2022-033 Appendix One - Survey Sketch.pdf
3.Planning Report 2022-33 Appendix Two - Comments to the County of Elgin.pdf
  • Recommendation:

    That West Elgin Council hereby receives the report from Robert Brown, Planner regarding the severance application, File E59-22 – Comments to Elgin County (Planning Report 2022-33);

    And that West Elgin Council hereby recommends approval to the Land Division Committee of the County of Elgin for severance application, File E59-22, subject to the Lower-Tier Municipal conditions in Appendix Two of this report;

    And further that West Elgin Council directs Administration to provide this report as Municipal Comments to the County of Elgin.

9.3.2
R. Brown, Planner - Severance Report - 22576 Queens Line

This item has attachments. 
1.Severance Application E65-22 - Comments to Elgin County - 2022-35-Planning.pdf
2.Plannning Report 2022-35 Appendix One - Detail.pdf
3.Planning Report 2022-35 Appendix Two - Comments to the County of Elgin.pdf
  • Recommendation:

    That West Elgin Council hereby receives the report from Robert Brown, Planner regarding the consent application File E65-22 – Comments to Elgin (Planning Report 2022-035);

    And that West Elgin Council hereby recommends approval to the Land Division Committee of the County of Elgin for severance application, File E65-22, subject to the Lower-Tier Municipal conditions in Appendix Two of this report;

    And further that West Elgin Council directs Administration to provide this report as Municipal comments to the County of Elgin.

9.4
Fire

 

9.4.1
J. McArthur, Fire Chief - Elgin County Fire Communications System Study

This item has attachments. 
1.Elgin County Fire Communications System Study - 2022-13-Fire.pdf
2.KVA Elgin Fire Communications Final Report.pdf
  • Recommendation:

    That West Elgin Council hereby receives the report from Jeff McArthur, Fire Chief for information purposes.

9.5
Clerk's

 

9.5.1
J. Nethercott, Clerk - Council Grant for West Lorne Lawn Bowlers

This item has attachments. 
1.Council Grant - West Lorne Lawn Bowling Club - 2022-25-Clerks.pdf
2.West Lorne Lawn Bowlers.pdf
  • Recommendation:

    That West Elgin Council hereby receives the report from Jana Nethercott, Clerk re: Council Grant for West Lorne Lawn Bowling Club; and

    That West Elgin Council hereby approves/refuses the reimbursement of invoices from the West Lorne Lawn Bowling Club in the amount of $2,54.78 as a 2022 Council Grant.

9.5.2
J. Nethercott, Clerk - Draft Electronic Monitoring Policy

This item has attachments. 
1.Electronic Monitoring Policy - 2022-26-Clerks.pdf
2.HR 4.9 - Electronic Monitoring Policy - DRAFT.pdf
  • Recommendation:

    That West Elgin Council hereby receives the report from Jana Nethercott, Clerk re: Electronic Monitoring Policy; and

    That West Elgin Council adopts the Electronic Monitoring Policy as presented; and further

    That West Elgin Council direct staff to circulate the policy as mandated by Bill 88.

9.6
Finance/Administration

 

9.6.1
M. Badura, CAO/Treasurer & J. Nethercott, Clerk - Proposed Redistribution of Federal Electoral Districts

This item has attachments. 
1.Proposed Redistribution of Federal Electoral Districts - 2022-29-Administration Finance.pdf
2.Federal Electoral Boundaries Redistribution.pdf
3.Vecchio_PETITION TO THE FEDERAL ELECTORAL BOUNDARIES COMMISSION FOR ONTARIO.pdf
  • Recommendation:

    That West Elgin Council hereby receives the report from Magda Badura, CAO/Treasurer and Jana Nethercott, Clerk re: Proposed Redistribution of Federal Electoral Districts for information purposes; and

    That West Elgin Council hereby direct staff to coordinate efforts with Elgin County, City of St Thomas and local municipal partners to represent the interest and concerns pertaining to the proposed redistribution of the federal electoral districts; and

    That the Municipality of West Elgin make the attached petition available to our residents at the Municipal Office.

9.6.2
M. Badura, CAO/Treasurer - Library Lease Renewal

This item has attachments. 
1.Library Lease Renewal - 2022-31-Administration Finance.pdf
2.Rodney Library Lease.pdf
3.West Lorne Library Lease .pdf
  • Recommendation:

    That West Elgin Council hereby receives the report from Magda Badura, CAO/Treasurer re: Library Lease Renewal; and

    That West Elgin Council hereby approves the Rodney Library Lease Agreement and the West Lorne Library Lease Agreement; and further

    That West Elgin Council hereby approves the Mayor and CAO/Treasurer to sign the lease agreements approved above.

10.
Committee and Board Report

 

11.
Consideration of Items Requiring Discussion

 

12.
Council Inquires/Announcements

 

13.
Acknowledgement

 

14.
By-Laws

 

14.1
By-Law 2022-58 - Appoint CEMC

This item has attachments. 
1.By-Law 2022-58 - Appoint CEMC and Alternate.pdf
  • Recommendation:

    That By-Law 2022-58 Being a By-Law to Appoint Community Emergency Management Coordinators (CEMC) for the Corporation of the Municipality of West Elgin, be read a first, second and third and final time. 

14.2
By-Law 2022-59 - Provisionally Adopt McKenzie Drain Report

This item has attachments. 
1.By-Law 2022-59 - McKenzie Drain.pdf
2.McKenzie Drain and St Thomas Moore Branch report.pdf
  • Recommendation:

    That By-Law 2022-59 being A By-Law to provide for the McKenzie Drain – South Branch & St Thomas More Branch in the Municipality of West Elgin,  be read a first and second time and provisionally adopted. 

14.3
By-Law 2022-60 - Adopt Electronic Monitoring Policy

This item has attachments. 
1.By-Law 2022-60 - Electronic Monitoring Policy.pdf
2.HR 4.9 - Electronic Monitoring Policy - Oct 11, 22docx.pdf
  • Recommendation:

    That By-Law 2022-60, being a By-Law to adopt the Policy HR-4.9 – Electronic Monitoring Policy, be read a first, second and third and final time. 

14.4
By-Law 2022-61 - Library Lease Agreements with Elgin County

This item has attachments. 
1.By-Law 2022-61 - Libraries Lease Agreement.pdf
2.By-Law 2022-61 Rodney Library Lease.pdf
3.By-Law 2022-61 West Lorne Library Lease .pdf
  • Recommendation:

    That By-Law 2022-61 being a By-law to Authorize the Execution of a Lease Agreement between The Corporation of the County of Elgin and The Corporation of the Municipality of West Elgin, be read a first, second and third and final time. 

15.
Confirming By-Law

This item has attachments. 
1.By-Law 2022-62 Confirming September 22.pdf
  • Recommendation:

    That By-law 2022-62 being a By-law to confirm the proceeding of the Regular Meeting of Council held on September 22, 2022, be read a first, second and third and final time. 

16.
Adjournment

 
  • Recommendation:

    That the Council of the Municipality of West Elgin hereby adjourn at ________ to meet again at 9:30 a.m. on October 6, 2022 or at the call of the Chair. 

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