Municipality of West Elgin
Agenda
Council Meeting

Meeting #:

Date:

Thursday, January 26, 2023 at 9:30 A.m. - 2:30 P.m.

Location:

West Elgin Community Complex - Hybrid Meeting

160 Main St

West Lorne

Electronic Hybrid Meeting

This meeting will be held in a Hybrid format.  This meeting is broadcasted and the recording made available after the meeting on the municipal website, pending any technical difficulties. If you require an alternate format or accessible communication support or wish to receive the link to the meeting via email please contact the Clerk, at 519-785-0560 or by email at [e-mail].

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1.

Call to Order

2.

Adoption of Agenda

• Recommendation:

  That West Elgin Council hereby adopts the Agenda as presented.

3.

Disclosure of Pecuniary Interest

4.

Public Meeting Under the Drainage Act

• Recommendation:

  That Council proceed into a Public Meeting pursuant to Section 42 of the Drainage Act, to consider the Engineers Report for the DK Andrews Municipal Drain. 

4.1

DK Andrews Municipal Drain Engineers Report

4.2

Public Comments

4.3

Council Comments

4.4

Recommendation

• Recommendation:

  That West Elgin Council hereby receives and conditionally approves the Engineers Report on the DK Andrews Municipal Drain as presented; and

  That West Elgin Council authorizes staff to initiate the tender process, if required, for the major improvement to the DK Andrews Municipal Drain to be considered by Council following the Court of Revision; and

  That West Elgin Council consider the provisional By-law as presented in the By-law portion of the agenda for a first and second reading .

4.5

Close of Public Meeting Under the Drainage Act

• Recommendation:

  That West Elgin Council hereby close the Public Meeting held pursuant to Section 42 of the Drainage Act at ________ a.m. to reconvene in the Regular Meeting of Council. 

5.

Public Meeting Under the Planning Act - Gray Line

• Recommendation:

  That the Council of the Municipality West Elgin proceed into a Public Meeting at ________ a.m. pursuant to Section 34 of the Planning Act in order to hear an application to rezone a property on Gray Line as  a condition of a consent application E60-22.

5.1

Purpose of the Public Meeting

The purpose of the public meeting is to consider and hear comments on a proposed amendment to the Zoning By-law for lands legally described as being Part Lot 4, Concession 14, Part 1, RP 11R 58140 & Part Lot 1 RP 11R 10300,  as a condition of Consent Application E60-22 to rezone the lot addition lands from Lakeshore Residential Special Use Regulation 1 - Holding 7 to Recreational Vehicle Park to match the zoning of the receiving lot at 21527 Gray Line and to amend the zoning on the retained parcel to recognize a reduction in the lot frontage created as a result of the lot addition.
Council will not make a decision on the application at this public meeting. Based on the recommendation and information received at this public
meeting an amending by-law will be presented to Council in the by-law portion of the Regular Meeting of Council. The Planner is keeping a
public registry and if any member of the public wishes to be notified in writing of the decision on this application they can provide their name and
mailing address via email to [e-mail] or by calling 519-785-0560 ext 226 no later than 4 pm on the day of the public meeting. A
person or public body may appeal a decision if they have made an oral or written submission at today's meeting. If you wish to make an oral
submission during the public meeting please use the raise your hand feature in Zoom and the Clerk will allow you to speak, when the call is put
out for public
comments.

5.2

Zoning By-law Amendment Application D14 12-2022 - Gray Line Recommendation Report 2023-01

5.3

Applicant Comments

5.4

Public Comments

5.5

Council Comments

5.6

Recommendation

• Recommendation:

  That West Elgin Council approve the rezoning of the severed parcel (lot addition) from Lakeshore Residential Special Use Regulation 1 – Holding 7 (LR-1-H-7) to Recreation Vehicle Park (RVP);

  That West Elgin Council approve an amendment to the existing zoning of the retained parcel to recognize the reduced lot frontage of 12 m, and

  Further that West Elgin Council consider the by-law to amend the Zoning By-law, as presented in the by-law portion of the January 26, 2023, Council Agenda.

5.7

Close of Public Meeting

• Recommendation:

  That West Elgin Council hereby adjourn the public meeting for Gray Line, held pursuant to Section 34 of the Planning Act at _____ a.m. to reconvene in Regular Meeting of Council. 

6.

Public Meeting Under Planning Act - 242 Furnival Road

• Recommendation:

  That the Council of the Municipality West Elgin proceed into a Public Meeting at ________ a.m. pursuant to Section 34 of the Planning Act in order to hear an application to rezone a property at 242 Furnival Road, Rodney.

6.1

Purpose of Public Meeting

The purpose of the public meeting is to consider and hear comments on a proposed amendment to the Zoning By-law for lands legally described as Part of Lot 1, Blk B, Plan 67 and located on in the southwest corner of the intersection of Furnival Road and Harper Street, to amend the existing Village Core (C1) zoning to permit the addition a single residential unit in the rear portion on the ground floor.
Council will not make a decision on the application at this public meeting. Based on the recommendation and information received at this public
meeting an amending by-law will be presented to Council in the by-law portion of the Regular Meeting of Council. The Planner is keeping a
public registry and if any member of the public wishes to be notified in writing of the decision on this application they can provide their name and
mailing address via email to [e-mail] or by calling 519-785-0560 ext 226 no later than 4 pm on the day of the public meeting. A
person or public body may appeal a decision if they have made an oral or written submission at today's meeting. If you wish to make an oral
submission during the public meeting please use the raise your hand feature in Zoom and the Clerk will allow you to speak, when the call is put
out for public
comments.

6.2

Zoning By-law Amendment Application D-14 13-2022 – Recommendation Report, 242 Furnival Road – 2023-02 - Planning

6.3

Applicant Comments

6.4

Public Comments

6.5

Council Comments

6.6

Recommendation

• Recommendation:

  That West Elgin Council hereby approve the zoning amendment for the subject parcel at 242 Furnival Road to permit a ground floor residential unit utilizing up to 60% of the ground floor space and located at the rear of the existing building;

  That West Elgin Council consider the by-law to amend the Zoning By-law, as presented in the by-law portion of the January 26, 2023, Council Agenda

6.7

Close of Public Meeting

• Recommendation:

  That West Elgin Council hereby adjourn the public meeting held pursuant to Section 34 of the Planning Act at _____ a.m. to reconvene in Regular Meeting of Council. 

7.

Public Meeting Under Planning Act - 22100 Downie Line

• Recommendation:

  That the Council of the Municipality West Elgin proceed into a Public Meeting at ________ a.m. pursuant to Section 34 of the Planning Act in order to hear an application to rezone a property on 22100 Downie Line, as a condition of Consent Application E75-22.

7.1

Purpose of the Public Meeting

The purpose of the public meeting is to consider and hear comments on a proposed amendment to the Zoning By-law is to consider a condition of Consent Application E75-22, to rezone the lot addition lands (severed parcel) from Agricultural, (A1) to Highway Commercial, (C3) to match the zoning of the receiving lot (12711 Furnival Road) and to amend the zoning on the retained parcel to recognize a reduction in the minimum lot area created as a result of the lot addition. The subject lands are legally described as Part of Lot 6, Concession Gore and located on the north side of Downie Line. 
Council will not make a decision on the application at this public meeting. Based on the recommendation and information received at this public
meeting an amending by-law will be presented to Council in the by-law portion of the Regular Meeting of Council. The Planner is keeping a
public registry and if any member of the public wishes to be notified in writing of the decision on this application they can provide their name and
mailing address via email to [e-mail] or by calling 519-785-0560 ext 226 no later than 4 pm on the day of the public meeting. A
person or public body may appeal a decision if they have made an oral or written submission at today's meeting. If you wish to make an oral
submission during the public meeting please use the raise your hand feature in Zoom and the Clerk will allow you to speak, when the call is put
out for public comments.

7.2

Zoning By-law Amendment Application D14 14-2022 – 22100 Downie Line Recommendation Report 2023-03

7.3

Applicant Comments

7.4

Public Comments

7.5

Council Comments

7.6

Recommendation

• Recommendation:

  That West Elgin Council approve the rezoning of the severed parcel (lot addition) from General Agricultural (A1) Zone to Highway Commercial, (C3) Zone;

  That West Elgin Council approve an amendment to the existing zoning of the retained parcel to recognize the reduction in lot area, and

  That West Elgin Council consider the by-law to amend the Zoning By-law, as presented in the by-law portion of the January 26, 2023, Council Agenda

7.7

Close of Public Meeting

• Recommendation:

  That West Elgin Council hereby adjourn the public meeting held pursuant to Section 34 of the Planning Act at _____ a.m. to reconvene in Regular Meeting of Council. 

8.

Adoption of Minutes

• Recommendation:

  That the Minutes of the Council meeting on January 12, 2023 be adopted as circulated and printed.

9.

Business Arising from Minutes

10.

Consent Agenda

• Recommendation:

  That West Elgin Council hereby receives and files the consent agenda. 

10.1

Communications from Other Municipalities/Groups

10.1.1

LTVCA - Changes to CAs re Bill 23

10.1.2

What's New in Elgin January 2023

11.

Staff Reports

11.1

Municipal Drains

11.1.1

J. Nethercott, Clerk - Appoint Engineers – Major Improvement for Eastlake & Wright Drains

• Recommendation:

  That West Elgin Council hereby receives the report from Jana Nethercott, Clerk re: Appoint Engineers – Major Improvement for Eastlake & Wright Drains; and

  That West Elgin Council hereby appoints Spriet Associates Engineers & Architects to prepare an Engineers reports for the Major Improvement for the Eastlake and Wright Drains under Section 78 of the Drainage Act.

11.1.2

J. Nethercott, Clerk - Appoint Court of Revision Members for DK Andrews Drain

• Recommendation:

  That West Elgin Council hereby receives the report from J. Nethercott, Clerk re: Appoint Court of Revision Members for DK Andrews Drain; and

  That the Court of Revision for the DK Andrews Drain is hereby scheduled on February 23, 2023 at 9:00 a.m; and

  Be it resolved that West Elgin Council hereby appoints the following members to the Court of Revision for the DK Andrews Drain:

11.2

Operations & Community Services

11.2.1

L. Gosnell, Manager of Operations & Community Services - Shuffleboard Group Meeting Results

• Recommendation:

  That West Elgin Council hereby receives the report from L. Gosnell, Manager of Operations and Community Services; and

  That West Elgin Council hereby consider an annual fee for Municipal Programs that would provide a discount opposed to paying $3 per individual attendance.

11.3

Clerk's

11.3.1

J. Nethercott, Clerk - Parking By-law Review

• Recommendation:

  That West Elgin Council hereby receives the report from Jana Nethercott, Clerk re: Parking By-law for Council’s consideration

11.4

Finance/Administration

12.

Committee and Board Report

12.1

Councillor Reports from Committees

13.

Accounts

14.

Consideration of Items Requiring Discussion

14.1

West Lorne Optimist Club - Waiver of Fees Request

• Recommendation:

  That West Elgin Council hereby approve the West Lorne Optimist Club's request to waive rental fees for their monthly Kids Craft Program from February to June at the Scout Hall, in the total amount of $125 +hst.

14.2

Request to Appoint Member to Terrace Lodge Fundraising Committee

15.

Up Coming Meetings

• Four Counties Transit Committee - January 27 @ 1 pm
• Committee of the Whole (Training Session) - January 30 @ 9 am
• Tri-County Water Board Meet and Greet - January 30 @ 7 pm (Tri-County Water Plant)
• Council - February 9 @ 9:30 am

• Recommendation:

  That West Elgin Council hereby sets February 16, 2023 at 9:30 a.m. as a Committee of the Whole Meeting, to receive and review the draft 2023 Operating and Capital Budgets. 

16.

Council Inquires/Announcements

16.1

Notice of Motion

16.2

Statements/Inquires by Councillors

16.3

Matters of Urgency

17.

By-Laws

17.1

By-Law 2023-05 - Provisionally Adopt DK Andrews Engineers Report

• Recommendation:

  That By-law 2023-05 Being A By-Law to provide for the DK Andrews Drain in the Municipality of West Elgin, be read a first and second time and provisionally adopted

17.2

By-Law 2023-06 - ZBLA - D14 12-2022 Gray Line

• Recommendation:

  That By-Law 2023-06, Being a By-Law to Amend the Municipality of West Elgin Comprehensive Zoning By-Law No. 2015-36 for Property on Gray Line, be read a first, second, and third and final time.

17.3

By-Law 2023-07 - ZBLA - D14 13-2022 Furnival Rd

• Recommendation:

  That By-Law 2023-07, Being a By-Law to Amend the Municipality of West Elgin Comprehensive Zoning By-Law No. 2015-36 for Property Located at 242 Furnival Road, be read a first, second, and third and final time.

17.4

By-Law 2023-08 - ZBLA - D14 14-2022 Downie Line

• Recommendation:

  That By-Law 2023-08, Being a By-Law to Amend the Municipality of West Elgin Comprehensive Zoning By-Law N0. 2015-36 for Property Known as 22100 Downie Line, be read a first, second, and third and final time.

17.5

By-Law 2023-09 Interim Tax Levy

• Recommendation:

  That By-law 2023-09. being a By-Law to Provide for an Interim Tax Levy for 2023, be read a first, second and third and final time. 

17.6

By-Law 2023-10 - 2023 Fees and Charges

• Recommendation:

  That By-Law 2023-10, Being a By-Law to Provide for Various Fees and Charges for the Municipality of West Elgin for 2023, be read a first, second, and third and final time.

18.

Confirming By-Law

• Recommendation:

  That By-law 2023-11 being a By-law to confirm the proceeding of the Regular Meeting of Council held on January 26, 2023, be read a first, second and third and final time. 

19.

Adjournment

• Recommendation:

  That the Council of the Municipality of West Elgin hereby adjourn at ________ to meet again at 9:30 a.m. on February 9, 2023 or at the call of the Chair.