Municipality of West Elgin
Agenda
Council Meeting

Thursday, April 23, 2020 at 10:00 A.m. - 11:00 A.m.

Electronic Participation Meeting

Due to the COVID-19 Pandemic and the Emergency Order Issued by the Province of Ontario under the Emergency Management & Civil Protection Act, prohibiting gatherings of more than 5 people, this meeting will be held electronically

​Documents are available in alternate formats upon request.  Please contact the Clerk’s Department if you require an alternate format or accessible communication support at 519-785-0560 or by email at [e-mail].

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1.

Closed Session - 9:00 a.m.

Under section 239(2)(b)  of the Municipal Act, consideration will be given to personal matters about an identifiable individual(s) including municipal or local board employee(s).

2.

Report from Closed Session

3.

Call to Order

4.

Adoption of Agenda

• Recommendation:

  That West Elgin Council hereby adopts the Agenda as presented.

5.

Disclosure of Pecuniary Interest

6.

Adotion of Minutes

• Recommendation:

  That the Minutes of the Council meeting on April 9, 2020 be adopted as circulated and printed.

7.

Business Arising from Minutes

8.

Staff Reports

8.1

Health and Safety

8.1.1

J. Simpson, Health and Safety Coordinator -April Health and Safety Committee Report

• Recommendation:

  That West Elgin Council hereby receives the report from Jamie Simpson Health and Safety Coordinator for information purposes.

8.2

Operations & Community Services

8.2.1

L. Gosnell, Manager of Operations & Community Services Request from 8678 Furnival Road

• Recommendation:

  That West Elgin Council receives the report from Lee Gosnell, Manager of Operations & Community Services; and

  That West Elgin Council hereby directs public works staff to restore municipal property located at part lot 7, concession 14 (being Part 5 on RP 11R-2054) to its natural state.

8.2.2

L. Gosnell, Manager of Operations & Community Services - Pool Filter Replacement

• Recommendation:

  That West Elgin Council receives the report from Lee Gosnell, Manager of Operations and Community Services; and

  That West Elgin Council hereby accepts the quote submitted by Hollandia Pools & Spas at a cost of $39,752.64 plus applicable taxes for the supply and installation of two (2) new commercial grade, horizontal sand filters at the West Elgin community pool.

8.3

Planning

8.3.1

H. James, Planner - Request for Planting Area on Municipal Land

• Recommendation:

  That West Elgin Council hereby receives the report from Heather James regarding a request from Kellie Milos to establish a planting area on an unopened portion of Sandford Street; and,

  That West Elgin Council provides direction to staff on this request to _______________________.

8.3.2

H. James, Planner - Exemption of Planning Act from Ontario Regulation 73/20

• Recommendation:

  That West Elgin Council hereby receives the report from Heather James regarding the exemption of the Planning Act from Ontario Regulation 73/20; and,

  That West Elgin Council provides direction to staff to ___________________________________.

8.4

Administration

8.4.1

M. Badura, CAO/Treasurer - 2020 Capital Project Review

• Recommendation:

  That West Elgin Council hereby receives the report from M. Badura, CAO/Treasurer and

  That, Council approve deferring the projects identified in Attachment 1 to 2021 to assist with short-term cashflow needs during the COVID-19 pandemic; and That Staff ensure deferred projects are taken into consideration when preparing the 2021 capital budget and forecast.

9.

Committee and Board Report

9.1

Elgin County Council

10.

Accounts

• Recommendation:

  That the Mayor and Treasurer are hereby authorized to sign Payment Voucher #4A amounting to $1,052,898.25 in settlement of General, Road, Water and Arena Accounts (including cheques # 25334-25337, EFT#2554-2590 & online Payments# 306-415 and Payroll PP08).

11.

Notice of Motion

12.

Council Announcements

13.

Correspondence

14.

By-Laws

14.1

Third and Final Reading for By-Law 2020-14 - Smith Drain

• Recommendation:

  That By-Law 2020-14, being a by-law to provide for the Smith Drain in the Municipality of West Elgin, be read a third and final time. 

14.2

By-law 2020-37 - Dedicated Gas Tax Agreement

• Recommendation:

  That By-law 2020-37, being a by-law to authorize the Execution of an Agreement between Her Majesty the Queen Right of Ontario and The Corporation of the Municipality of West Elgin for the Dedicated Gas Tax Funds for Public Transportation Program, be read for a first, second and third and final time. 

15.

Confirming By-Law

• Recommendation:

  That By-law 2020-36, being a by-law to confirm the proceeding of the Regular Council Meeting on April 23, 2020, be read a first, second and third and final time. 

16.

Adjournment

• Recommendation:

  That the Council of the Municipality of West Elgin hereby adjourn at ________ to meet again at 9:30 a.m. on May 14, 2020 or at the call of the Chair.