Municipality of West Elgin
Agenda
Council Meeting

-
Electronic Participation Meeting
Due to the COVID-19 Pandemic and the Emergency Order Issued by the Province of Ontario under
Emergency Management & Civil Protection Act, prohibiting gatherings of more than 5 people, this meeting will be held electronically

​Documents are available in alternate formats upon request.  Please contact the Clerk’s Department if you require an alternate format or accessible communication support at 519-785-0560 or by email at jnethercott@westelgin.net.

1.
Closed Session - 9:00 a.m.
 

2.
Call to Order
 

3.
Report from Closed Session
 

4.
Adoption of Agenda
 

  • Recommendation:

    That West Elgin Council hereby adopts the Agenda as presented.

5.
Disclosure of Pecuniary Interest
 

6.
Adotion of Minutes
This item has attachments. 

1.Post-Meeting Minutes - CM_Apr23_2020 - English.pdf
2.Post-Meeting Minutes - SCM_May08_2020 - English.pdf
  • Recommendation:

    That the Minutes of the Council meeting from April 23, 2020 and Special Council Meeting on May 8, 2020 be adopted as circulated and printed.

7.
Business Arising from Minutes
 

8.
Staff Reports
 

8.1
Water
 

8.1.1
S. Smith, OCWA - West Elgin Water Distribution System First Quarter Operations Report 
This item has attachments. 

1.West Elgin Distribution-1266 Q1 2020.pdf
  • Recommendation:

    That West Elgin Council hereby receives the report from Sam Smith, OCWA re: West Elgin Distribution System First Quarter Operations Report, for information purposes. 

8.2
Wastewater
 

8.2.1
S. Smith, OCWA - West Lorne WWTP First Quarter Operations Report 
This item has attachments. 

1.West Lorne WWTP 5526-Q1 2020.pdf
  • Recommendation:

    That West Elgin Council hereby receives the report from Sam Smith, OCWA re: West Lorne Waste Water Treatment Plant First Quarter Operations Report, for information purposes. 

8.2.2
S. Smith, OCWA - Rodney WWTP First Quarter Operations Report
This item has attachments. 

1.Rodney WWTP 5834_Q1 2020.pdf
  • Recommendation:

    That West Elgin Council hereby receives the report from Sam Smith, OCWA re: Rodney Waste Water Treatment Plant First Quarter Operations Report, for information purposes. 

8.3
Fire
 

8.4
Building
 

8.4.1
J. Morgan-Beune, CBO - Building Activity Report April 2020
This item has attachments. 

1.Building Activity Report April 2020.pdf
2.Permit List_Redacted.pdf
3.April 2020 Permit Summary.pdf
4.April 2019 Permit Summary.pdf
5.Jan - Apr 2020 Permit Summary.pdf
6.Jan - Apr 2019 Permit Summary.pdf
  • Recommendation:

    That West Elgin Council hereby receives the report from Jackie Morgan-Beunen, CBO re: Building Permit Report for April 2020 for information purposes.

8.4.2
J. Morgan-Beunen, CBO - Building Department COVID-19 EMCPA O. Reg. 200/20
This item has attachments. 

1.Building Department update - COVID-19 EMCPA orders.pdf
  • Recommendation:

    That West Elgin Council hereby receives the report from Jackie Morgan-Beunen, Chief Building Official re: EMCPA O.Reg. 200/20 as it relates to the business of Construction for inspections and permit issuance.

8.5
Planning
 

8.5.1
H. James, Planner - Update on Planning Applications and COVID-19
This item has attachments. 

1.Update on Planning Applications and COVID-19.pdf
2.changes-to-planning-act-timelines-during-ontario-state-of-emergency.pdf
  • Recommendation:

    That West Elgin Council hereby receives the report from Heather James regarding the exemption of the Planning Act from Ontario Regulation 73/20; and,

    That West Elgin Council provides direction to staff to ___________________________________.

8.6
Emergency Management
 

8.7
Operations & Community Services
 

8.7.1
L. Gosnell, Manager of Operations & Community Services – Monthly Report
This item has attachments. 

1.Operations and Community Services Report.pdf
  • Recommendation:

    That West Elgin Council hereby receives the report from Lee Gosnell, Manager of Operations & Community Services, for information purposes.

8.8
Treasury
 

8.8.1
M. Badura, CAO/Treasurer - 2020 YTD Financials and COVID-19 impact
This item has attachments. 

1.2020 YTD Financials as of April 30, 2020.pdf
2.As of April 30 2020.pdf
  • Recommendation:

    That West Elgin Council hereby receives the report from M. Badura, CAO/Treasurer entitled 2020 YTD Financials and Covid-19 impact for information only.

8.8.2
M. Badura, CAO/Treasurer - Port Glasgow Yacht Club
This item has attachments. 

1.Port Glasgow Yacht Club.pdf
2.Email Request PGYC_Redacted.pdf
3.PGYC Letter - 2017.pdf
4.Excerpt from May 11, 2017 Council Minutes.pdf
  • Recommendation:

    That West Elgin Council hereby receives the report from M. Badura, CAO/Treasurer re: Port Glasgow Yacht Club past due engineering invoice for information only.

8.9
Administration
 

8.9.1
M. Badura, CAO/Treasurer - COVID-19 Pandemic and Municipal Services
This item has attachments. 

1.COVID-19 Pandemic and Municipal Services.pdf
  • Recommendation:

    That West Elgin Council hereby receives the report from Magda Badura, CAO/Treasurer re: COVID-19 Pandemic and Municipal Services; and

    That West Elgin Council hereby directs __________________.

9.
Committee and Board Report
 

10.
Accounts
 

  • Recommendation:

    That the Mayor and Treasurer are hereby authorized to sign Payment Voucher #5 amounting to $426,283.83 in settlement of General, Road, Water and Arena Accounts (including cheques # 25338-25352, EFT#2591-2639 & online Payments# 416-433 and Payroll PP09/10).

11.
Council Announcements
 

12.
Correspondence
 

13.
By-Laws
 

14.
Confirming By-Law
This item has attachments. 

1.By-Law 2020-39 - Confirming May 14, 2020.pdf
  • Recommendation:

    That By-law 2020-39, being a by-law to confirm the proceedings of the Regular Meeting of Council on May 14, 2020, be read a first, second and third and final time. 

15.
Adjournment
 

  • Recommendation:

    That the Council of the Municipality of West Elgin hereby adjourn at ________ to meet again at 9:30 a.m. on _______________ or at the call of the Chair. 

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