Municipality of West Elgin
Agenda
Council Meeting

Meeting #:
Date:	Thursday, January 13, 2022 at 9:30 A.m. - 10:30 A.m.
Location:	West Elgin Community Complex - Hybrid Meeting 160 Main Street West Lorne Electronic Hybrid Meeting

Due to Orders under Reopening Ontario Act, 2020 this meeting broadcasted electronically. If you wish to view this meeting please contact the Clerk’s Department  also if you require an alternate format or accessible communication support or wish to receive the link to the meeting, at 519-785-0560 or by email at [e-mail].

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1.

Call to Order

2.

Adoption of Agenda

• Recommendation:

  That West Elgin Council hereby adopts the Agenda as presented.

3.

Disclosure of Pecuniary Interest

4.

Court of Revision  under Drainage Act

• Recommendation:

  That Council proceed into Court of Revision for the Krause Drain at ______  a.m. pursuant to the Drainage Act, R.S.O. 1990.

5.

Adoption of Minutes

• Recommendation:

  That the Minutes of the Council meeting on December 16, 2021 be adopted as circulated and printed.

6.

Business Arising from Minutes

7.

Staff Reports

7.1

Building

7.1.1

J. Morgan-Beunen, CBO - Building Activity Report December 2021

• Recommendation:

  That West Elgin Council hereby receives the report from Jackie Morgan-Beunen, CBO re: Building Permit Report for December 2021 for information purposes.

7.2

Fire

7.2.1

J. McArthur, Fire Chief - Monthly Report - December 2021

• Recommendation:

  That West Elgin Council hereby receives the report from Jeff McArthur, Fire Chief re: December Monthly Fire Report for information purposes.

7.3

Municipal Drains

7.3.1

T. Mohan, Drainage Superintended - Award Drain Tender – Krause Drain

• Recommendation:

  That West Elgin Council hereby receives the report from Tom Mohan, Drainage Superintended re: Award Krause Drain Tender; and

  That West Elgin Council hereby awards the tender to the lowest bidder McNally Excavating Ltd. In the amount of $140,900.00 plus applicable taxes.

7.4

Planning

7.4.1

B. Pearce, Planner - Housekeeping Amendment to the Zoning By-law – Consideration to Proceed Request

• Recommendation:

  That West Elgin Council hereby receives the report from Bryan Pearce, regarding Housekeeping Amendment to the Zoning By-law – Consideration to Proceed Request (Planning Report 2022-01);

  And that West Elgin Council provides preliminary input on the proposed amendment and authorizes Administration to proceed with a Statutory Public Meeting for the housekeeping amendment, in order to solicit public consultation and bring back future recommendations for Council to make a decision.

7.5

Finance/Administration

7.5.1

M. Badura, CAO/Treasurer - COVID-19 Vaccination Policy Update

• Recommendation:

  That West Elgin Council hereby receives the report from M. Badura, CAO/Treasurer re: COVID-19 Vaccination Policy Update; and

  That West Elgin Council approves the amendments to HR 2.35 COVID-19 Vaccination Verification Policy as attached.

7.5.2

M. Badura, CAO/Treasurer & J. Nethercott, Clerk - Administration Monthly Update - December

• Recommendation:

  That West Elgin Council hereby receives the report from Magda Badura, CAO/Treasurer and Jana Nethercott, Clerk re: Administration Monthly Report for December 2021 for information purposes

8.

Committee and Board Report

8.1

Councillor Reports from Committees

8.2

Four Counties Transit Committee

8.2.1

Minutes of September 20, 2021

8.2.2

Draft Operating Agreement

8.3

Tri-County Water Board - Minutes October 26, 2021

8.4

Recreation Committee - Minutes of November 22, 2021

8.5

West Elgin Community Centre Board of Management - Minutes November 10, 2021

9.

Accounts

• Recommendation:

  That the Mayor and Treasurer are hereby authorized to sign Payment Voucher #1 amounting to $ $2,206,095.88 in settlement of General, Road, Water and Arena Accounts including EFT#44672-4752, online Payments# 837-852, cheque# 25828-25847 and Payroll PP25/26.

10.

Correspondence

10.1

Ministry of Municipal Affairs and Housing - COVID Updates

10.2

Ministry of Municipal Affairs and Housing - Bill 13 and 276

10.3

AMO - Calls to Action

10.4

City of Sarnia - Catch and Release Justice

10.5

Elgin County Land Division - No appeals - Severance Application E86-21

10.6

Port Glasgow Yacht Club - Response to Correspondence

10.7

Elgin Group Police Services Board - Reappointment of Community Representative

• Recommendation:

  That West Elgin Council hereby reappoints Ida McCallum as the community representative to the Elgin Group Police Services Board  from Western Elgin until such time as the Ministry approves the new Board composition.  

10.8

Outdoor Ice Rink Proposal

11.

Council Inquires/Announcements

11.1

Notice of Motion

11.2

Statements/Inquires by Councillors

11.3

Matters of Urgency

12.

Up Coming Meetings

• January 20 - Committee of the Whole - Budget Meeting #1 at 9:30 am 
• January 25 - Tri-County Water Board at 7 pm
• January 27 - Council at 9:30 am
• February 3 - Committee of the Whole - Budget Meeting #2 at 9:30 am (if necessary)

13.

By-Laws

13.1

2021-71 - Final Reading of Krause Drain

• Recommendation:

  That By-law 2021-71 being A By-Law to provide for the Krause Drain in the Municipality of West Elgin, be read a third and final time. 

13.2

2022-01 - Appoint Committee of Adjustment

• Recommendation:

  That By-Law 2022-01 being a By-Law to Constitute and Appoint a Committee of Adjustment for the Municipality of West Elgin, be read a first, second and third and final time. 

14.

Confirming By-Law

• Recommendation:

  That By-law 2022-02 being a By-law to confirm the proceeding of the Regular Meeting of Council held on January 13, 2022, be read a first, second and third and final time. 

15.

Adjournment

• Recommendation:

  That the Council of the Municipality of West Elgin hereby adjourn at ________ to meet again at 9:30 a.m. on January 27, 2022 or at the call of the Chair.