Municipality of West Elgin
Agenda
Council Meeting

Meeting #:
Date:
-
Location:
West Elgin Community Complex - Hybrid Meeting
160 Main Street
West Lorne
Electronic Hybrid Meeting

Due to Orders under Reopening Ontario Act, 2020 this meeting broadcasted electronically. If you wish to view this meeting please contact the Clerk’s Department  also if you require an alternate format or accessible communication support or wish to receive the link to the meeting, at 519-785-0560 or by email at clerk@westelgin.net.

1.
Call to Order
 

2.
Adoption of Agenda
 

  • Recommendation:

    That West Elgin Council hereby adopts the Agenda as presented.

3.
Closed Session
 

  • Recommendation:

    That the Council of the Municipality of West Elgin Council hereby proceeds into Closed Session at ______________ a.m. under Section 239(2) (b, e & f) of the Municipal Act, R.S.O. 2001 consideration will be given to matters pertaining to an identifiable individual, including a municipal or local board employee, litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board and advice that is subject to solicitor-client privilege, including communications necessary for that purpose. 

4.
Report from Closed Session
 

5.
Disclosure of Pecuniary Interest
 

6.
Ontario Clean Water Agency Quarterly Reports
 

6.1
Water
This item has attachments. 

1.1266 Operations Report Q2 2021.pdf
  • Recommendation:

    That West Elgin Council hereby receives the report from Sam Smith, OCWA re: West Elgin Distribution System 2021 Second Quarter Report for information purposes. 

6.2
Wastewater
 

6.2.1
Rodney Wastewater Treatment Plant Q2
This item has attachments. 

1.Rodney WWTP Q2, 2021.pdf
  • Recommendation:

    That West Elgin Council hereby receives the report from Sam Smith, OCWA re: Rodney Wastewater Treatment Plant 2021 Second Quarter Report for information purposes. 

6.2.2
West Lorne Wastewater Treatment Plant Q2
This item has attachments. 

1.West Lorne WWTP Q2, 2021.pdf
  • Recommendation:

    That West Elgin Council hereby receives the report from Sam Smith, OCWA re: West Lorne Wastewater Treatment Plant 2021 Second Quarter Report for information purposes. 

7.
Delegations
 

7.1
Hospice of Elgin
This item has attachments. 

1.Municipal Hospice Update- September 2021.pdf

Presentation being made on behalf of Hospice Elgin by Laura Sherwood, Kate Dymock and Dr. Kevin Mardell.

8.
Adoption of Minutes
This item has attachments. 

1.Post-Meeting Minutes - CM_Sep09_2021 - English.pdf
  • Recommendation:

    That the Minutes of the Council meeting on September 9, 2021 be adopted as circulated and printed.

9.
Business Arising from Minutes
 

10.
Staff Reports
 

10.1
Building
 

10.1.1
J. Morgan-Beunen - Building Activity Report August 2021
This item has attachments. 

1.Building Activity Report September 2021 - 2021-09-Building.pdf
  • Recommendation:

    That West Elgin Council hereby receives the report from Jackie Morgan-Beunen, CBO re: Building Permit Report for August 2021 for information purposes.

10.2
Operations & Community Services
 

10.2.1
L. Gosnell, Manager of Operations & Community Services - West Elgin Community Pool 2021
This item has attachments. 

1.West Elgin Community Pool 2021 - 2021-38-Operations Community Services.pdf
  • Recommendation:

    That West Elgin Council hereby receives the report from Lee Gosnell, Manager of Operations & Community Services for information purposes.

10.2.2
L. Gosnell, Manager of Operations & Community Services - Arena Operational Update
This item has attachments. 

1.Arena Operational Update - 2021-40-Operations Community Services.pdf
  • Recommendation:

    That West Elgin Council hereby receives the report from Lee Gosnell, Manager of Operations & Community Services for information purposes.

10.2.3
L. Gosnell, Manager of Operations & Community Services - Rodney Christmas Event
This item has attachments. 

1.Rodney Christmas Event - 2021-41-Operations Community Services.pdf
  • Recommendation:

    That West Elgin Council hereby receives the report from Lee Gosnell, Manager of Operations & Community Services, And

    That West Elgin Council supports the Rodney Kiwanis and Rodney Lions ‘Night Market’ event this December in lieu of a Rodney Santa Clause parade, And

    That West Elgin Council supports the closure of Furnival Road in downtown Rodney on December 4, 2021 and directs staff to obtain the necessary approvals from Elgin County.

10.3
Planning
 

10.3.1
B. Pearce, Planner - Seaside Wastewater Treatment Facility – Environmental Compliance Approval Application – Statement of the Municipality Authorization (Planning Report 2021-29)
This item has attachments. 

1.Seaside Wastewater Treatment Facility - ECA Application Authorization - 2021-29-Planning.pdf
2.Appendix One - Draft ECA Application.pdf
3.Appendix Two - Newterra MMBR WTF.pdf
  • Recommendation:

    That West Elgin Council hereby receives the report from Bryan Pearce, Planner, regarding Seaside Wastewater Treatment Facility – Environmental Compliance Approval Application – Statement of the Municipality Authorization (Planning Report 2021-29); and

    That West Elgin Council authorize the Chief Administrative Officer, to sign Section 7.2 of the Environmental Compliance Approval Application on behalf of the Municipality of West Elgin for the proposed wastewater treatment facility for the proposed development of Seaside in Port Glasgow, having no objection to the construction of the proposed works in the Municipality.

10.4
Finance/Administration
 

10.4.1
J. Nethercott, Clerk - Dutton Dunwich and West Elgin Waterline Interconnection
This item has attachments. 

1.Dutton Dunwich and West Elgin Waterline Interconnection - 2021-25-Clerks.pdf
  • Recommendation:

    That West Elgin Council hereby receives the report from J. Nethercott, Clerk re: Dutton Dunwich and West Elgin Waterline Interconnection; and


    That West Elgin Council hereby directs staff to bring forward the estimated cost of $36,000 in the 2022 Water Budget for the Water Meter Relocation of the Pioneer Line Interconnection with Dutton Dunwich, pending approval of the ICIP Green Stream – Drinking Water Capital grant application; and

    That West Elgin Council hereby direct staff to start saving funds annually to address the remaining interconnections with Dutton Dunwich within the next 15 years.

10.4.2
M. Badura, CAO/Treasurer - Electronic Signs
This item has attachments. 

1.Electronic Signs - 2021-42-Administration Finance.pdf
  • Recommendation:

    That West Elgin Council hereby receives the report from M. Badura, CAO/Treasurer re: Electronic Signs for information only.

11.
Committee and Board Report
 

12.
Councillor Announcements/Inquires
 

13.
Accounts
 

  • Recommendation:

    That the Mayor and Treasurer are hereby authorized to sign Payment Voucher #9A amounting to  $ 319,348.16 in settlement of General, Road, Water and Arena Accounts including EFT#4331-4377, online Payments# 765-775 and Payroll PP18.

14.
Correspondence
 

15.
Confirming By-Law
This item has attachments. 

1.By-Law 2021-53 Confirming By-Law September 23.pdf
  • Recommendation:

    That By-Law 2021-53 being a By-Law to confirm the proceedings of the Regular Meeting of Council held on September 23, 2021, be read a first, second and third and final time. 

     

16.
Adjournment
 

  • Recommendation:

    That the Council of the Municipality of West Elgin hereby adjourn at ________ to meet again at 3:00 p.m. October 5, 2021 as Committee of the Whole and as Council at 9:00 a.m. on October 14, 2021 or at the call of the Chair. 

No Item Selected