Municipality of West Elgin
Agenda
Council Meeting

Meeting #:

Date:

Thursday, May 11, 2023 at 9:30 A.m. - 12:30 P.m.

Location:

West Elgin Community Complex - Hybrid Meeting

160 Main St

West Lorne

Electronic Hybrid Meeting

This meeting will be held in a Hybrid format.  This meeting is broadcasted and the recording made available after the meeting on the municipal website, pending any technical difficulties. If you require an alternate format or accessible communication support or wish to receive the link to the meeting via email please contact the Clerk, at 519-785-0560 or by email at [e-mail].

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1.

Call to Order

2.

Adoption of Agenda

• Recommendation:

  That the Council of the Municipality of West Elgin hereby adopts the Agenda as presented.

3.

Disclosure of Pecuniary Interest

4.

Presentation - Jennifer Kirkham, Michevious Cat Productions - Strategic Plan 2023-2026

5.

Delegations

5.1

J. Hanlon - Municipal Food Waste Diversion Program

6.

Adoption of Minutes

• Recommendation:

  That the Minutes of the April 27, 2023 West Elgin Council meeting be adopted as circulated and printed.

7.

Business Arising from Minutes

8.

Consent Agenda

• Recommendation:

  That the Consent Agenda for May 11, 2023 be received and filed.

8.1

Monthly Staff Reports

8.1.1

Building Department Summary Report - April 2023

8.1.2

Building Department - Comparison Report April 2023

8.1.3

J. McArthur - Fire Chief Monthly Report - April 2023

8.1.4

J. McArthur - Fire Chief - Incident Summary Report - 2022

8.1.5

L. Gosnell, Manager of Operations & Community Services - Monthly Report April 2023

8.2

Communications from Other Municipalities

8.2.1

County of Elgin - Road Safety Concerns - Aldborough Public School

8.2.2

Elgin County Council Highlights - April 25, 2023

8.2.3

County of Elgin - Emergency Preparedness Week 2023

8.2.4

Regional Municipality of Waterloo - Notice of Motion

8.2.5

Town of Bracebridge - School Bus Stop Arm Camera

8.2.6

Town of Cochran - Barriers for Women in Politics

8.2.7

Township of Puslinch - Roadside Litter on Highway 401

8.3

Procurement Items within Budget

8.4

Other Items

8.4.1

Ann Smith - Old Town Hall Committee Composition

8.4.2

Ministry of Economic Development, Job Creation & Trade - Strengthening Ontario's Competitiveness for Future Investments

8.4.3

Enbridge - Third Party Locate Charge

8.4.4

MPAC - Annual Report, Performance Report, Financials

8.4.5

Southwestern Public Health - COVID-19 Data Dashboard Paused

9.

Staff Reports

9.1

Municipal Drains

9.1.1

Section 78 - Notice of Request for Drain Major Improvement - Lamont Drain

• Recommendation:

  That the Council of the Municipality of West Elgin receives and decides to proceed with the Lamont Drain improvement request under Section 78 of the Drainage Act received from the Municipality of West Elgin Public Works Department, and instructs the Clerk to notify LTVCA as required under S.78(2) of the Drainage Act for drainage improvements; and

  That the requesting landowner be notified of Council's decision to proceed; and

  That an engineer be appointed under the appropriate section of the Drainage Act after the 30-day time period from the notice of Council's decision was sent to the LTVCA and OMAFRA has passed.

9.2

Planning

9.2.1

Severance Application E24-23 - Comments to Elgin County - 25785 McMurchy Line

• Recommendation:

  That the Council of the Municipality of West Elgin hereby receives the report from Robert Brown, Planner regarding Severance Application File E24-23 - Comments to Elgin County (Planning Report 2023-019); and

  That the Council of the Municipality of West Elgin hereby recommends approval to the Land Division Committee of the County of Elgin for Severance Application File E24-23, subject to the Lower-Tier Municipality conditions in Appendix Two (2) of this report; and

  Further That the Council of the Municipality of West Elgin directs administration to provide this report as municipal comments to the County of Elgin.

9.3

Finance/Administration

9.3.1

M. Badura. CAO/Treasurer - 2023 Old Town Hall Insurance Premiums

• Recommendation:

  That the Council of the Municipality of West Elgin hereby receives the report from M. Badura, CAO/Treasurer, 2023 Old Town Hall Insurance Premiums for information; and

  That Council approves amending insurance coverage for the Old Town Hall by approving Option #_____. 

10.

Committee and Board Report

10.1

Councillor Reports from Committees

11.

Accounts

• Recommendation:

  That the Deputy Mayor and Treasurer of the Municipality of West Elgin are hereby authorized to sign Payment Voucher #5 amounting to $421,594.54 in settlement of General, Road, Water and Arena Accounts including EFT #6591-77; online Payments #1159-1164; Cheque #26169-26180 and Payroll PP09.

12.

Council Inquires/Announcements

12.1

Notice of Motion

12.2

Statements/Inquires by Councillors

13.

Closed Session

• Recommendation:

  That the Council of the Municipality of West Elgin Council hereby proceeds into a session of the meeting that shall be closed to the public at _________ a.m. in accordance with Section 239(2) of the Municipal Act, S.O. 2001, c.25 for discussion of the following matters:

   

  1.  Security of Municipal Property - Section 239(2)(a) of the Municipal Act. 

14.

Report from Closed Session

• Recommendation:

  That the Council of the Municipality of West Elgin hereby comes out of the Closed Session at __________   a.m. and the regular meeting re-convenes.

15.

Confirming By-Law

• Recommendation:

  That By-law 2023-36 being a By-law to confirm the proceeding of the Regular Meeting of Council of the Municipality of West Elgin held on May 11, 2023, be read a first, second and third and final time. 

16.

Adjournment

• Recommendation:

  That the Council of the Municipality of West Elgin hereby adjourn at ________ to meet again at 9:30 a.m. on May 25, 2023 or at the call of the Chair.