Municipality of West Elgin
Agenda
Council Meeting

Meeting #:
Date:
-
Location:
West Elgin Community Complex - Hybrid Meeting
160 Main Street
West Lorne
Electronic Hybrid Meeting

Due to Orders under Reopening Ontario Act, 2020 this meeting will be held electronically. If you wish to view this meeting please contact the   Clerk’s Department  also if you require an alternate format or accessible communication support or wish to receive the link to the meeting, at 519-785-0560 or by email at clerk@westelgin.net.


  • Recommendation:

    That West Elgin Council hereby adopts the Agenda as presented.

  • Recommendation:

    That Council proceed into a Public Meeting pursuant to Section 34 of the Planning Act, R.S.O 1990 at _____ a.m. in order to consider a proposed amendment to the Zoning By-law. 

The purpose of this public meeting is to review an application for the rezoning of lands as part of Consent Applications E16-21 to E19-21, that created four residential lots.  In order to meet the conditions of the consents, the severed parcels will be rezoned from the General Agricultural (A1) Zone to Rural Residential (RR Zone).

Council will not make a decision on the application at this public meeting.  Based on the recommendation and information received at this public meeting an amending by-law will be presented to Council later in the regular meeting of Council.


The planner is keeping a public registry and if any member of the public wishes to be notified in writing of the decision on this application, they can provide their name and mailing address via email to planning@westelgin.net or by calling 519-785-0560 ext. 226 no later than 4 pm the day of the public meeting. A person or public body may appeal a decision if they have made an oral or written submission at today's meeting.  If you wish to make an oral submission during this public meeting, please use the raise your hand feature in the zoom meeting and the Clerk will allow you to speak, when the Mayor calls for public comments. 

  • Recommendation:

    That West Elgin Council approve the rezoning of Part of Lot 6, Concession 7; Parts 9 to 12, RP 11R-5944 from General Agricultural (A1) to Rural Residential (RR) Zone, in accordance with the draft by-law contained within Appendix Two of this report, Planning Report 2021-23; and

    Further That West Elgin Council consider the by-law to amend the Zoning By-law, as presented in the by-law portion of the August 19, 2021 Council Agenda.

  • Recommendation:

    That West Elgin Council hereby closes the Public Meeting pursuant to Section 34 of the Planning Act at _________ a.m. to reconvene the Regular Meeting of Council. 

  • Recommendation:

    That the Minutes of the Council meeting on July 22, 2021 be adopted as circulated and printed.

  • Recommendation:

    That West Elgin Council hereby receives the report from Jackie Morgan-Beunen, CBO re: Building Permit Report for July 2021 for information purposes.

8.2

  • Recommendation:

    That West Elgin Council hereby receives the report from Jeff McArthur, Fire Chief re: July Monthly Fire Report for information purposes.

  • Recommendation:

    That West Elgin Council hereby receives the report from Jana Nethercott, Clerk re: Appoint Drainage Engineer – Request for Major Improvement to Drainage Works; and

    That Council hereby appoints Spriet Associates Engineers & Architects to prepare a Preliminary report for the major improvement of the Miller Drain.

  • Recommendation:

    That West Elgin Council hereby receives the report from Lee Gosnell, Manager of Operations and Community Services for information purposes

  • Recommendation:

    That West Elgin Council hereby receives the report from Bryan Pearce, Planner, regarding Dedication and Establishment of Public Highways – Portions of Finney, Frederic and Anne Streets, West Lorne (Planning Report 2021-24);

    And That West Elgin Council approve the dedication and establishment of public highways for the following Property Identification Numbers:

    1. Finney St, Plan 75, Aldborough North of Gilbert Street, s/t The Interest of the Municipality; Elgin, being PIN 35113-0551;
    2. Finney St, Plan 75, Aldborough between Hughes Street and Gilbert St, s/t The Interest of the Municipality; Elgin, being PIN 35113-0548;
    3. Finney St, Plan 75, Aldborough South of Hughes Street, s/t The Interest of the Municipality; Elgin, being PIN 35113-0546;
    4. Hughes Street, Plan 75, Aldborough except E172041, s/t The Interest of the Municipality; Elgin, being PIN 35113-0547; and
    5. Anne St, Plan 75, Aldborough East of Finney Street, s/t The Interest of the Municipality; Elgin, being PIN 35113-0549.

      And Further that West Elgin Council consider the by-law to dedicate and establish the above-noted streets, as public highways, as presented in the by-law portion of the August 19, 2021 Council Agenda.

  • Recommendation:

    That West Elgin Council hereby receives the report from Jana Nethercott, Clerk and Magda Badura CAO/Treasurer re: Administration Monthly Report for July 2021 for information purposes.

  • Recommendation:

    That West Elgin Council hereby receives the report from M. Badura, CAO/Treasurer re: National Day for Truth and Reconciliation Recognition and Statutory Holiday for information; and

    That West Elgin Council provide the following direction to staff ________.

  • Recommendation:

    That West Elgin Council hereby receives the report from M. Badura, CAO/Treasurer re: Proceeds from the sale of the vacant land, and

    That West Elgin Council hereby allocate the proceeds in the amount of $146,611.00 towards the Municipal Office renovations.

  • Recommendation:

    That West Elgin Council hereby receives the report from M. Badura, CAO/Treasurer re: CityWide Maintenance Manager Implementation Project Proposal; and

    That West Elgin Council hereby approves Phase 2 project implementation of CityWide Maintenance Management System in the amount of $105,600.00 plus applicable taxes.

  • Recommendation:

    That the Mayor and Treasurer are hereby authorized to sign Payment Voucher #8 amounting to  $ 496,102.09 in settlement of General, Road, Water and Arena Accounts including EFT#4160-4233, online Payments# 734-746, Cheques 25742-25749 and Payroll PP15-16.

14.

  • Recommendation:

    That By-law 2021-47 being a By-law to dedicate and establish lands as a Public Highway to be known as part of Finney Street; Frederic Street and Anne Street, be read a first, second and third and final time. 

  • Recommendation:

    That By-law 2021-48 being a By-Law to Amend the Municipality of West Elgin Comprehensive Zoning By-Law No. 2015-36 for the property legally described as Part of Lot 6, Concession 7; Parts 9 to 12, RP 11R-5944, be read a first, second and third and final time. 

  • Recommendation:

    That the Council of the Municipality of West Elgin Council hereby proceeds into Closed Session at ______________ p.m. under Section 239 2 (b & c) of the Municipal Act, R.S.O. 2001 consideration will be given to a personal matter about an identifiable individual, including a municipal or local board employee and a proposed or pending acquisition or disposition of land by the municipality or local board. 

  • Recommendation:

    That By-law 2021-49 being a By-Law to confirm the proceedings of the Regular Meeting of Council held on August 19, 2021, is read a first, second and third and final time. 

  • Recommendation:

    That the Council of the Municipality of West Elgin hereby adjourn at ________ to meet again at 9:30 a.m. on September 9, 2021 or at the call of the Chair. 

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