Municipality of West Elgin
Agenda
Council Meeting

Meeting #:
Date:	Thursday, January 14, 2021 at 9:30 A.m. - 10:30 A.m.
Location:	Electronic Participation Meeting via Zoom

Due to Orders under Reopening Ontario Act, 2020 this meeting will be held electronically. If you wish to view this meeting please contact the Clerk’s Department  also if you require an alternate format or accessible communication support or wish to receive the link to the meeting, at 519-785-0560 or by email at [e-mail].

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1.

Call to Order

2.

Adoption of Agenda

• Recommendation:

  That West Elgin Council hereby adopts the Agenda as presented.

3.

Closed Session

• Recommendation:

  That the Council of the Municipality of West Elgin Council hereby proceeds into Closed Session at ______________ a.m. under Section 239(2)(c) of the Municipal Act, consideration will be given to a proposed or pending acquisition or disposition of land by the municipality or local board.  

4.

Report from Closed Session

5.

Disclosure of Pecuniary Interest

6.

Adoption of Minutes

• Recommendation:

  That the Minutes of the Council meeting on December 17, 2020 be adopted as circulated and printed.

7.

Business Arising from Minutes

8.

Staff Reports

8.1

Building

8.1.1

J. Morgan-Beunen, CBO - Building Activity Report December 2020

• Recommendation:

  That West Elgin Council hereby receives the report from Jackie Morgan-Beunen, CBO re: Building Permit Report for December 2020 for information purposes.

8.2

Fire

8.2.1

J. McArthur, Fire Chief - Monthly Report – December

• Recommendation:

  That West Elgin Council hereby receives the report from Jeff McArthur, Fire Chief re: December Monthly Fire Report for information purposes.

8.3

Operations & Community Services

8.3.1

L. Gosnell, Manager of Operations & Community Services - December 2020 – Monthly Report

• Recommendation:

  That West Elgin Council hereby receives the report from Lee Gosnell, Manager of Operations & Community Services for information purposes.

8.3.2

L. Gosnell, Manager of Operations & Community Services - Facility Rental Insurance

• Recommendation:

  That West Elgin Council hereby receives the report from Lee Gosnell, Manager of Operations & Community Services; and

  That West Elgin Council hereby approves implementing a facility rental insurance program as provided by West Elgin’s current insurance provider, Frank Cowan Company.

8.4

Planning

8.4.1

Heather James, Planner - TVDSB’s Annual Community Planning and Facility Collaboration Opportunities Meeting 2020

• Recommendation:

  That West Elgin Council hereby receives and files the report from Heather James regarding Thames Valley District School Board’s Annual Community Planning and Facility Collaboration Opportunities Meeting 2020 for information purposes.

9.

Approvals for Waiver of Fees

9.1

TOPS

• Recommendation:

  That West Elgin Council hereby _____ TOPS request to waive rental fees.

9.2

West Elgin Community Health Centre

• Recommendation:

  That West Elgin Council hereby ________ the request to waive rental fees for West Elgin Community Health Centre

9.3

Tiny Tots

• Recommendation:

  West Elgin Council hereby ___________ the request to waive rental fees for Tiny Tots

10.

Committee and Board Report

10.1

Councillor Reports from Committees

11.

Accounts

• Recommendation:

  That the Mayor and Treasurer are hereby authorized to sign Payment Voucher #1 amounting to $2,769,822.28 in settlement of General, Road, Water and Arena Accounts (including EFT#3374- 3506 Cheque# 25616-25640, online Payments# 584-602 and Payroll PP26/27).

12.

Correspondence

12.1

Solicitor General - CSWB Plan

12.2

Minister of the Environment - Conservation Authorities Working Group

12.3

Ministry of Transportation - ORVs Update

12.4

Lower Thames Conservation Authority - Bill 229 Passage

12.5

Town of Amherstburg - Development Approvals Requirements for Landfills

12.6

P. Mansell - Request for Sidewalk Extension

12.7

McCall Family Farms Inc. - Notice of Micro Culture License

12.8

R and A Miller - Request to take over light

13.

Council Inquires/Announcements

13.1

Notice of Motion

13.2

Statements/Inquires by Councillors

13.3

Matters of Urgency

14.

By-Laws

14.1

By-Law 2021-01 - Appoint Committee of Adjustment

• Recommendation:

  That By-law 2021-01, being a By-law to appoint a Committee of Adjustment, be read a first, second and third and final time. 

14.2

By-Law 2021-02 - Municipal Transit Enhanced Cleaning Funding Agreement

• Recommendation:

  That By-law 2021-02 being a By-law to Authorize the Execution of the Transfer Payment Agreement for the Municipal Transit Enhanced Cleaning between Her Majesty the Queen Right in Ontario represented by the Minister of Transportation and the Corporation of the Municipality of West Elgin, be read a first, second and third and final time. 

15.

Confirming By-Law

• Recommendation:

  That By-law 2021-03 being a By-Law to confirm the proceedings of the Regular Meeting of Council held on January 14, 2021, be read a first, second and third and final time. 

16.

Adjournment

• Recommendation:

  That the Council of the Municipality of West Elgin hereby adjourn at ________ to meet as Committee of the Whole at 9:30 a.m. on January 21, 2021 or at the call of the Chair.