Municipality of West Elgin
Agenda
Council Meeting

Meeting #:
Date:	Thursday, September 09, 2021 at 9:00 A.m. - 10:00 A.m.
Location:	West Elgin Community Complex - Hybrid Meeting 160 Main Street West Lorne Electronic Hybrid Meeting

Due to Orders under Reopening Ontario Act, 2020 this meeting broadcasted electronically. If you wish to view this meeting please contact the Clerk’s Department  also if you require an alternate format or accessible communication support or wish to receive the link to the meeting, at 519-785-0560 or by email at [e-mail].

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1.

Call to Order

2.

Adoption of Agenda

• Recommendation:

  That West Elgin Council hereby adopts the Agenda as presented.

3.

Closed Session

• Recommendation:

  That the Council of the Municipality of West Elgin Council hereby proceeds into Closed Session at ______________ a.m. under Section 239(2) (b & c) of the Municipal Act, R.S.O. 2001 consideration will be given to matters pertaining to an identifiable individual, including  a municipal or local board employee and a proposed or pending acquisition or disposition of land by the municipality of local board.

4.

Report from Closed Session

5.

Disclosure of Pecuniary Interest

6.

Adoption of Minutes

• Recommendation:

  That the Minutes of the Council meeting on August 19, 2021 be adopted as circulated and printed.

7.

Business Arising from Minutes

8.

Staff Reports

8.1

Fire

8.1.1

J. McArthur, Fire Chief - Monthly Report – August 2021

• Recommendation:

  That West Elgin Council hereby receives the report from Jeff McArthur, Fire Chief re: August Monthly Fire Report for information purposes.

8.2

Operations & Community Services

8.2.1

L. Gosnell, Manager of Operations & Community Services - Monthly Operations Update – August 2021

• Recommendation:

  That West Elgin Council hereby receives the report from Lee Gosnell, Manager of Operations & Community Services for information purposes.

8.3

Planning

8.3.1

Bryan Pearce, Planner - Severance Application E67-21 – Comments to County of Elgin (Planning Report 2021-26)

• Recommendation:

  That West Elgin Council hereby receives the report from Bryan Pearce regarding the severance application, File E67-21 – Comments to County of Elgin (Planning Report 2021-26);

  And that West Elgin Council hereby recommends approval to the Land Division Committee of the County of Elgin for the severance application, File E67-21, subject to the Lower-Tier Municipal conditions in Appendix Two of this report;

  And further that West Elgin Council directs Administration to provide this report as Municipal comments to the County of Elgin.

8.3.2

B. Pearce, Planner - Severance Application E68-21 – Comments to County of Elgin (Planning Report 2021-27)

• Recommendation:

  That West Elgin Council hereby receives the report from Bryan Pearce regarding the severance application, File E68-21 – Comments to County of Elgin (Planning Report 2021-27);

  And that West Elgin Council hereby recommends approval to the Land Division Committee of the County of Elgin for the severance application, File E68-21, subject to the Lower-Tier Municipal conditions in Appendix Two of this report;

  And further that West Elgin Council directs Administration to provide this report as Municipal comments to the County of Elgin.

8.4

Clerk's

8.4.1

J. Nethercott, Clerk - Amendment to Fire Training Officer/CEMC Agreement

• Recommendation:

  That West Elgin Council hereby receives the report from Jana Nethercott, Clerk re: Amendment to Fire Training Officer/CEMC Agreement with County of Elgin; and

  That the proposed by-law approving the amending agreement be approved in the by-law portion of the Agenda; and

  That the Mayor and Clerk be authorized to execute the above-mentioned agreement and any additional documents, if required, to give effect to the agreement.

8.5

Finance/Administration

8.5.1

M. Badura, CAO/Treasurer & J. Nethercott, Clerk - Administration Monthly Update for August 2021

• Recommendation:

  That West Elgin Council hereby receives the report from Jana Nethercott, Clerk and Magda Badura CAO/Treasurer re: Administration Monthly Report for August 2021 for information purposes

8.5.2

M. Badura, CAO/Treasurer - National Day for Truth and Reconciliation Observance

• Recommendation:

  That West Elgin Council hereby receives the report from M. Badura, CAO/Treasurer re: National Day for Truth and Reconciliation Observance; and

  That West Elgin Council hereby direct staff to fly the “Every Child Matters” Flag on the Municipal Flag Poles, where able on September 30^th and for 3 days after the National holiday annually in acknowledgment of National Day for Truth and Reconciliation; and

  That an acknowledgement ceremony take place at 10 am on Thursday September 30, 2021 at the West Elgin Community Centre, West Lorne.

9.

Committee and Board Report

9.1

Councillor Reports from Committees

10.

Councillor Announcements/Inquires

10.1

Notice of Motion

10.2

Councillor Announcements

10.3

Matters of Urgency

11.

Accounts

• Recommendation:

  That the Mayor and Treasurer are hereby authorized to sign Payment Voucher #9 amounting to  $ 768,546.27 in settlement of General, Road, Water and Arena Accounts including EFT#4234-4330, online Payments# 747-764, Cheques 25750-25766 and Payroll PP17.

12.

Correspondence

12.1

City of Hamilton - Noise Concerns

12.2

AMO- Draft Resolution for National Day for Truth and Reconciliation

12.3

AMO - Proof of Vaccination

13.

By-Laws

13.1

2021-50 Amending Agreement for Fire Training Officer and CEMC with County of Elgin

• Recommendation:

  That By-law 2021-51 being a By-law to Authorize the Execution of an Agreement between The Corporation of the County of Elgin and The Corporation of the Municipality of West Elgin for a Fire Training Officer, be read a first, second and third and final time. 

14.

Confirming By-Law

• Recommendation:

  That By-law 2021-52 being a By-Law to confirm the proceedings of the Regular Meeting of Council held on September 9, 2021, be read a first, second and third and final time. 

15.

Adjournment

• Recommendation:

  That the Council of the Municipality of West Elgin hereby adjourn at ________ to meet again at 9:30 a.m. on September 23, 2021 or at the call of the Chair.