Municipality of West Elgin
Agenda
Council Meeting

Meeting #:
Date:	Thursday, March 25, 2021 at 9:30 A.m. - 10:30 A.m.
Location:	Electronic Participation Meeting via Zoom

Due to Orders under Reopening Ontario Act, 2020 this meeting will be held electronically. If you wish to view this meeting please contact the   Clerk’s Department  also if you require an alternate format or accessible communication support or wish to receive the link to the meeting, at 519-785-0560 or by email at [e-mail].

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1.

Call to Order

2.

Adoption of Agenda

• Recommendation:

  That West Elgin Council hereby adopts the Agenda as presented.

3.

Disclosure of Pecuniary Interest

4.

Delegations

4.1

Meagan Ruddock & Bruce Smith, Thames Valley District School Board Trustees

4.1.1

Topics of Discussion

4.1.1.1

Aldbrough Public School Addition

4.1.1.2

West Elgin Secondary School Programming

4.1.1.3

Former West Elgin Senior Elementary School Building

5.

Public Meeting

• Recommendation:

  That Council proceed into a Public Meeting at _________ a.m. pursuant to Section 4(6) of the Retail Holidays Act, R.S.O., 1990, to hear from any interested members of the public relating to the application of Rodney Market to  permit the retail store to be open on the following Statutory Holidays: Good Friday, Victoria Day, Canada Day and Thanksgiving Day.

5.1

Written Comments Recieved

5.2

Comments from any member of the public

5.3

Comments from Council

5.4

Close Public Meeting

• Recommendation:

  That West Elgin Council hereby close the public meeting at _______ a.m. and reconvenes in the Regular Meeting of Council.

6.

Adoption of Minutes

• Recommendation:

  That the Minutes of the Council meeting on March 11, 2021 be adopted as circulated and printed.

7.

Business Arising from Minutes

8.

Staff Reports

8.1

Operations & Community Services

8.1.1

Lee Gosnell, Manager of Operations & Community Services - 2021 Gravel Tender

• Recommendation:

  That West Elgin Council hereby receives the report from Lee Gosnell, Manager of Operations & Community Services; and

  That West Elgin Council hereby accepts the quote submitted by Johnston Brothers Ltd. at a cost of $262,350.00 plus applicable taxes for supply & application of maintenance gravel included in the 2021 municipal budget.

8.1.2

L. Gosnell, Manager of Operations & Community Services - West Lorne Sanitary Sewer Capacity Study

• Recommendation:

  That West Elgin Council hereby receives the report from Lee Gosnell, Manager of Operations & Community Services; and

  That West Elgin Council approve completion of a sanitary capacity study for the town of West Lorne to be completed by Spriet Associates at cost of up to $22,000 plus applicable taxes.

8.1.3

L. Gosnell, Manager of Operations & Community Services - Dutton Child Care – Summer Camp

• Recommendation:

  That West Elgin Council hereby receives the report from Lee Gosnell, Manager of Operations & Community Services; and

  That West Elgin Council provide direction to staff regarding Dutton Child Care’s request for use of the Rodney Recreation Centre and West Elgin Pool during July and August 2021.

8.2

Clerk's

8.2.1

J. Nethercott, Clerk - Proposed licensing of Mobile Food Outlets or Food Trucks

• Recommendation:

  That West Elgin Council hereby receives the report from J. Nethercott, Clerk re: Proposed licensing of Mobile Food Outlets or Food Trucks; and

  That West Elgin Council here by direct staff to __________________________

8.3

Finance and Administration

8.3.1

M. Badura, CAO/Treasurer - Hiring Procedure Policy Update

• Recommendation:

  That West Elgin Council hereby receives the report from Magda Badura, CAO/Treasurer re: Hiring Procedure Policy Update; and

  
  That West Elgin Council considers approval of the Hiring Procedure Policy in the By-law portion of the agenda.

9.

Committee and Board Report

9.1

West Elgin Community Centre Board of Management

9.1.1

Minutes January 27, 2021

9.1.2

Minutes February 16, 2021

9.2

Four Counties Transit Committee

9.2.1

Minutes February 1, 2021

9.3

Councillor Reports from Committees

9.3.1

Heritage Homes Committee - Minutes November 23, 2020

10.

Accounts

• Recommendation:

  That the Mayor and Treasurer are hereby authorized to sign Payment Voucher #3A amounting to  $290,109.68 in settlement of General, Road, Water and Arena Accounts including EFT#3725-3753, online Payments# 641-649, cheque # 25670 and Payroll PP05.

   

11.

Council Inquires/Announcements

11.1

Notice of Motion

11.2

Statements/Inquires of Councillors

11.3

Matters of Urgency

12.

Correspondence

12.1

Elgin County - March 9, 2021 Council Highlights

12.2

Ministry of Infrastructure - Extend Timelines for Asset Management

12.3

Ontario Recreation Facilities Association - Open Letter to ORFA Members

12.4

Niagara Region - Resolution on Homelessness, Mental Health and Addiction

12.5

Town of Plympton-Wyoming - Carbon Tax on Agriculture

12.6

Township of South Glengarry - Resolution re- Provincial Vaccine Rollout

12.7

Citizens of West Elgin - Letter regarding Rodney Pool

12.8

Sandy Ridge Livestock - Request to Waive Penalty on Taxes

12.9

Elgin County - Request for Mural on Rodney Library

13.

By-Laws

13.1

By-Law 2021-21 - Tourism Exemption from Retail Holidays Act (Rodney Market)

• Recommendation:

  That By-Law 2021-21 being a By-Law to exempt Rodney Market under section 4 of Retail Business Holidays Act, R.S.O. 1990 to operate retail sales on specific holidays, be read a first, second and third and final time. 

13.2

By-Law 2021-22 - Dedicate Part of Finney Street as Public Highway

• Recommendation:

  That By-law 2021-22 being a By-law to dedicate Part of Lots 5 & 111, Plan 199, designated as Part 4 on Reference Plan 11R2114, s/t Easement as in E233911, Municipality of West Elgin, being PIN 35113-0811(LT) as a Public Highway to be known as part of Finney Street, be read a first, second and third and final time. 

13.3

By-Law 2021-23 - Amend Hiring Procedure

• Recommendation:

  That By-law 2021-23 being a by-law to repeal and replace a policies with respect to Hiring of Employees Procedure HR- 3.1 and repeal policy HR – 3.1 Part-Time Employment, be read a first, second and third and final time. 

14.

Confirming By-Law

• Recommendation:

  That By-law 2021-24 being a By-Law to confirm the proceedings of the Regular Meeting of Council held on March 25, 2021, be read a first, second and third and final time. 

   

15.

Adjournment

• Recommendation:

  That the Council of the Municipality of West Elgin hereby adjourn at ________ to meet again at 9:30 a.m. on April 8, 2021 or at the call of the Chair.