Municipality of West Elgin
Agenda
Council Meeting

Meeting #:

Date:

Thursday, June 27, 2024 at 4:00 P.m. - 5:00 P.m.

Location:

Council Chambers

160 Main Street

West Lorne

Council Meetings are held in-person at 160 Main Street, West Lorne, and the post-meeting recording available at www.westelgin.net, when available (pending no technical difficulties).

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1.

Call to Order

2.

Adoption of Agenda

• Recommendation:

  That West Elgin Council hereby adopts the Regular Council Agenda for June 27, 2024 as presented.

3.

Disclosure of Pecuniary Interest

4.

Closed Session

• Recommendation:

  That the Council of the Municipality of West Elgin hereby proceeds into Closed Session at _______ pm, to discuss matters pursuant to the Municipal Act, Section 239 (2)(a), being the security of the property of the municipality; And Section 239 (2)(c) a proposed or pending acquisition or disposition of land by the municipality.

5.

Report from Closed Session

6.

Adoption of Minutes

• Recommendation:

  That West Elgin Council hereby adopt the Minutes of June 13, 2024, as presented. 

7.

Business Arising from Minutes

8.

Staff Reports

8.1

Planning

8.1.1

Severance Application E47-24 – Comment to Elgin County

• Recommendation:

  That West Elgin Council hereby receives the report from Robert Brown, Planner regarding severance application File E-47-24 – Comments to Elgin County (Planning Report 2024-16);

  And that West Elgin Council hereby recommends approval to the Land Division Committee for the County of Elgin for Severance application, File E-47-24, subject to the Lower-Tier Municipality conditions in Appendix One of this report;

  And further that West Elgin Council directs administration to provide this report as Municipal Comments to the County of Elgin.

8.2

Operations & Community Services

8.2.1

Horse Drawn Vehicle Signage Policy

• Recommendation:

  That West Elgin Council hereby receives the report from Lee Gosnell, Manager of Operations & Community Services re: Horse Drawn Vehicle Signage Policy; And

  That West Elgin Council approves the Horse Drawn Vehicle Signage Policy as presented.

8.3

Finance/Administration

8.3.1

2024 Compensation Update Report

• Recommendation:

  That West Elgin Council hereby receives the report from M. Badura, CAO/Treasurer re: 2024 Compensation Update Report and;

  That West Elgin council approves proposed 2024 Employee remuneration schedule as presented in Schedule A.

9.

Committee and Board Reports or Updates

• Arena
• Recreation
• Heritage Homes
• Fair Board
• Old Town Hall
• Rodney Park Revitalization

10.

Notice of Motion

None Received. 

11.

Council Inquires/Announcements

12.

Correspondence

12.1

Notice of No Appeals, E 36-24, 19911 Pioneer Line

12.2

Watson and Associates, Updates on Bill 185 Changes to the Development Charges Act (and various other Acts)

12.3

2023 Elgin County Library Performance Presentation

12.4

Correspondence received June 17, 2024 from Jennifer Keyes, Director, Development and Hazard Policy Branch Re: Streamlining of approvals under the Aggregate Resources Act and supporting policy

12.5

Call for Nominations 2024 Community Schools Alliance

13.

Items Requiring Council Consideration

13.1

Portable Restaurant "Old Boys Park" Port Glasgow Trailer Park

• Recommendation:

  That West Elgin Council hereby acknowledge receipt of the Portable Restaurant Request from Sam Tountas, to operate a portable restaurant at the Port Glasgow Trailer Park "Old Boys Park"; And

  Option 1: That Council approves the request as presented, and direct Municipal Staff to work with the applicant to determine the best location for the portable restaurant at the Port Glasgow Trailer Park "Old Boys Club".

  Option 2: That Council denies the request as presented. 

  Option 3: That Council defers the request, requiring further details, as discussed, from staff.

13.2

Notification Requirement for Liquor License - St. Elijah Orthodox Church

The Alcohol and Gaming Commission of Ontario requires applicants to notify the Municipality of any event that will occur within the municipal limits and will either sell or provide alcohol for their attendees. 

• Recommendation:

  That West Elgin Council hereby acknowledge receipt of the event notification from the St. Elijah Orthodox Church, for their event to be held on Sunday, August 4, 2024, as a requirement from the Alcohol and Gaming Commision of Ontario (AGCO).

14.

By-Laws

14.1

2024-48, Employee Remuneration

• Recommendation:

  That By-law 2024-48, a By-Law to amend By-law 2023-103, being a by-law to Set Rates of Remuneration for Municipal Employees, be read a first, second and third and final time.

14.2

2024-49, Authorizing By-law, Funding Agreement for the Renewed Canada Community-Building Fund, 2024-2034

• Recommendation:

  That By-law 2024-49, Being a By-law to Authorize the Execution of an Agreement between The Corporation of the Municipality of West Elgin and The Association of Municipalities of Ontario (AMO) for the purposes of a Municipal Funding Agreement on the Canada Community-Building Fund, be read a first, second and third and final time.

15.

Confirming By-Law

• Recommendation:

  That By-law 2024-50 being a By-law to confirm the proceeding of the Regular Meeting of Council held on June 27, 2024, be read a first, second and third and final time. 

16.

Adjournment

• Recommendation:

  That West Elgin Council hereby adjourn at ________ to meet again at 4:00pm, on Thursday, July 18, 2024, or at the call of the Chair.