Municipality of West Elgin

Minutes

Council Meeting

-
Council Chambers
160 Main Street
West Lorne
Present:
  • Mayor Leatham
  • Deputy Mayor Tellier
  • Councillor Navackas
  • Councillor Denning
  • Councillor Statham
Staff Present:
  • M. Badura, CAO/ Treasurer
  • L. Gosnell, Manager of Operations & Community Services
  • Robert Brown, Planner
  • Terri Towstiuc, Clerk

Council Meetings are held in-person at 160 Main Street, West Lorne, and the post-meeting recording available at www.westelgin.net, when available (pending no technical difficulties).


Mayor Leatham called the meeting to order at 4:00 pm.

  • Resolution No. 2024-260
    Moved:Deputy Mayor Tellier
    Seconded:Councillor Statham

    That West Elgin Council hereby adopts the Regular Council Agenda for June 27, 2024 as presented.



    Carried
  • Resolution No. 2024-261
    Moved:Deputy Mayor Tellier
    Seconded:Councillor Denning

    That the Council of the Municipality of West Elgin hereby proceeds into Closed Session at 4:02 pm, to discuss matters pursuant to the Municipal Act, Section 239 (2)(a), being the security of the property of the municipality; And Section 239 (2)(c) a proposed or pending acquisition or disposition of land by the municipality.



    Carried

Clerk Towstiuc reported out at 5:24 pm, that Council received three (3) items pursuant to the Municipal Act, 2001, Section 239 (2). Council provided staff with administrative direction, including the following two (2) recommendations:

  • Resolution No. 2024-262
    Moved:Councillor Navackas
    Seconded:Councillor Denning

    That West Elgin Council received a report from M. Badura, CAO/Treasurer, re: IT Security Assessment and; 


    That West Elgin Council approves a quote from CYPFER Canada Inc. in the amount of $19,200.00 plus applicable taxes.



    Carried
  • Resolution No. 2024-263
    Moved:Deputy Mayor Tellier
    Seconded:Councillor Denning

    That West Elgin Council declare surplus municipally owned lands known as the MacPherson Road Extension unopened road allowance; and,  

    That West Elgin Council authorize the Clerk to proceed with implementing the procedures prescribed in By-law 2019-14 being a By-law to Adopt and Maintain a Policy with Respect to the Sale and Other Disposition of Land Owned by the Municipality of West Elgin.



    Carried
  • Resolution No. 2024-264
    Moved:Councillor Statham
    Seconded:Deputy Mayor Tellier

    That West Elgin Council hereby adopt the Minutes of June 13, 2024, as presented. 



    Carried
  • Resolution No. 2024-265
    Moved:Deputy Mayor Tellier
    Seconded:Councillor Denning

    That West Elgin Council hereby receives the report from Robert Brown, Planner regarding severance application File E-47-24 – Comments to Elgin County (Planning Report 2024-16);

    And that West Elgin Council hereby recommends approval to the Land Division Committee for the County of Elgin for Severance application, File E-47-24, subject to the Lower-Tier Municipality conditions in Appendix One of this report;

    And further that West Elgin Council directs administration to provide this report as Municipal Comments to the County of Elgin.



    Carried
  • Resolution No. 2024-266
    Moved:Councillor Statham
    Seconded:Deputy Mayor Tellier

    That West Elgin Council hereby receives the report from Lee Gosnell, Manager of Operations & Community Services re: Horse Drawn Vehicle Signage Policy; And

    That West Elgin Council approves the Horse Drawn Vehicle Signage Policy as presented.



    Carried
  • Resolution No. 2024-267
    Moved:Councillor Denning
    Seconded:Deputy Mayor Tellier

    That West Elgin Council hereby receives the report from M. Badura, CAO/Treasurer re: 2024 Compensation Update Report and;

    That West Elgin council approves proposed 2024 Employee remuneration schedule as presented in Schedule A.



    Carried

Councillor Denning advised that the Arena Renaming committee continues to prepare for the August 24 event, which will include representative from the Hockey Hall of Fame, the Kraft Hockeyville Trophy and remaining merchandise, and attendance by Bo Horvat and the Horvat family. Bo will be on site all day for the unveiling of the new logo and to sign autographs. St. Thomas radio will also be on site providing music and interviews. 

 

Deputy Mayor Tellier advised the Recreation Committee is prepared for a Canada Day celebration full of recreation-based activities, including basketball, pickle ball, lawn bowling and a baseball game, as well facepainting and a feather mural activity. Flyers were given out and volunteers are in place for the day. 

Heritage homes meeting will be held next week, and the West Elgin Health Center is preparing for their 30th anniversary celebration.

Old Town Hall committee met with two of the three new members in attendance. New grant ideas were shared including accessibility, arts and heritage. The committee will meet again mid-July. 

None Received. 

Deputy Mayor Tellier enquired if we were able to put a sponsorship program in place for community benches, similar to the Haning basket sponsorship program. Staff will investigate and bring forth a report. 

Lee Gosnell, Manager of Operations and Community Services advised that coincidently, a resident of the trailer park came to the office on the same day this request was received by email, advising they would like to open the food booth at the park to provide ice cream and simply snacks for campers. They are in the process of obtaining insurance, for the 2024 season. 

Mr. Tountas was in the Council Chambers audience, and Council requested clarification from him, clarifying if his request was for the 2024 or 2025 camping season. Mr. Tountas advised this portable trailer request is for the 2025 season, to allow time to prepare. Council would be interested in revisiting this request late 2024 or early 2025, which will provide more still for preparation discussion. 

  • Resolution No. 2024-269
    Moved:Deputy Mayor Tellier
    Seconded:Councillor Statham

    That West Elgin Council hereby acknowledge receipt of the Portable Restaurant Request from Sam Tountas, to operate a portable restaurant at the Port Glasgow Trailer Park "Old Boys Park"; And

    That Council defers the request, to be re-examined later in the year, to commence operations in the 2025 camping season.



    Carried
  • Resolution No. 2024-270
    Moved:Deputy Mayor Tellier
    Seconded:Councillor Denning

    That West Elgin Council hereby acknowledge receipt of the event notification from the St. Elijah Orthodox Church, for their event to be held on Sunday, August 4, 2024, as a requirement from the Alcohol and Gaming Commision of Ontario (AGCO).



    Carried

14.

 
  • Resolution No. 2024-271
    Moved:Councillor Statham
    Seconded:Deputy Mayor Tellier

    That By-law 2024-48, a By-Law to amend By-law 2023-103, being a by-law to Set Rates of Remuneration for Municipal Employees, be read a first, second and third and final time.



    Carried
  • Resolution No. 2024-272
    Moved:Councillor Denning
    Seconded:Councillor Statham

    That By-law 2024-49, Being a By-law to Authorize the Execution of an Agreement between The Corporation of the Municipality of West Elgin and The Association of Municipalities of Ontario (AMO) for the purposes of a Municipal Funding Agreement on the Canada Community-Building Fund, be read a first, second and third and final time.



    Carried
  • Resolution No. 2024-273
    Moved:Deputy Mayor Tellier
    Seconded:Councillor Statham

    That By-law 2024-50 being a By-law to confirm the proceeding of the Regular Meeting of Council held on June 27, 2024, be read a first, second and third and final time. 



    Carried
  • Resolution No. 2024-274
    Moved:Councillor Denning
    Seconded:Deputy Mayor Tellier

    That West Elgin Council hereby adjourn at 6:03pm to meet again at 4:00pm, on Thursday, July 18, 2024, or at the call of the Chair. 



    Carried