Municipality of West Elgin

Minutes

Council Meeting

-
West Elgin Community Complex - Hybrid Meeting
160 Main St
West Lorne
Electronic Hybrid Meeting
Present:
  • Mayor R. Leatham
  • Councillor T. Tellier
  • Councillor Navackas
  • Councillor Denning
  • Magda Badura
Staff Present:
  • M. Badura, CAO/ Treasurer
  • L. Gosnell, Manager of Operations & Community Services
  • Robert Brown, Planner
  • Heather Bouw, Clerk

This Meeting was held in Hybrid format and the recording available at www.westelgin.net (pending no technical difficulties)


Deputy Mayor Richard Leatham called the meeting to order at 9:30 a.m.

  • Resolution No. 2023-2023-145
    Moved:Councillor Denning
    Seconded:Councillor Navackas

    That the Council of the Municipality of West Elgin hereby adopts the Agenda as presented.



    Carried
  • Moved:Councillor Denning
    Seconded:Councillor Navackas

    That By-Law 2023-38, being a by-law to appoint Richard Leatham as Mayor of the Municipality of West Elgin be read a first, second and third and final time.



    Carried
  • Moved:Councillor Navackas
    Seconded:Councillor Tellier

    That the Minutes of the Regular Council Meeting on May 11, 2023 and the Special Council Meeting on May 18, 2023 be adopted as circulated and printed.



    Carried
Correction to April 27th Council Meeting Minutes: Jana Nethercott was not in attendance as was indicated.

Mark Peacock, P. Eng. CAO/Secretary-Treasurer and Valerie Towsley, Watershed Resource Planner attended the meeting.  Under Ontario Regulation 687/21 Conservation Authorities are required to enter into an agreement with member municipalities in order to levy members for services provided, other than mandatory services.At this time, the LTVCA is requesting that member municipalities enter into a Five (5) year agreement allowing LTVCA .  A by-law and agreement will be included in the June 8th agenda package.

  • Moved:Councillor Denning
    Seconded:Councillor Navackas

    That Council proceed into a Public Meeting pursuant to Section 34 of the Planning Act in order to hear an application to rezone property located at 21179 Clachan Road



    Carried
  • Moved:Councillor Denning
    Seconded:Councillor Tellier

    That the Council of the Municipality of West Elgin approve the rezoning of 21179 Clachan Road from General Agricultural (A1) Zone to Agricultural (A2) Zone and Restricted Agricultural Special Regulation 6 (A3-6) Zone, in accordance with the attached draft By-law; and

    Further that the Council of the Municipality of West Elgin consider the By-law to amend the Zoning By-law, as presented in the by-law portion of the May 25, 2023 Council Agenda.



    Carried
  • Moved:Councillor Tellier
    Seconded:Councillor Navackas

    That the Council of the Municipality of West Elgin hereby receives the report from Robert Brown, Planner regarding Zoning By-law Amendment Application D-14 6-2023 Recommendation Report (Planning Report 2023-20



    Carried

Tim VanLith attended the meeting and he had no comments or concerns.

No concerns

No comments

  • Moved:Councillor Denning
    Seconded:Councillor Tellier

    That the Council of the Municipality of West Elgin hereby adjourn the Public Meeting held pursuant to Section 34 of the Planning Act at 10:00 a.m.



    Carried
  • Moved:Councillor Navackas
    Seconded:Councillor Tellier

    That the Consent Agenda for May 25, 2023 be received and filed.



    Carried
  • Moved:Councillor Navackas
    Seconded:Councillor Denning

    That the Council of the Municipality of West Elgin hereby receives the report from L. Gosnell, Manager of Operations & Community Services  re: Downie Line Paving Request for information purposes.



    Carried
  • Moved:Councillor Denning
    Seconded:Councillor Navackas

    That the Council of the Municipality of West Elgin hereby receives the report from M. Badura, CAO/Treasurer  re: Borrowing By-law for information purposes.



    Carried
  • Moved:Councillor Denning
    Seconded:Councillor Navackas

    That the Council of the Municipality of West Elgin hereby receives the report from M. Badura, CAO/Treasurer  re: Arvai Drain Debenture Report; and

    That the Council of the Municipality of West Elgin approves a loan in the amount of $35,381.12 from Salus Mutual.



    Carried

Council directed staff to:

1. Prepare a detailed report to Council on projects awarded that outlines: the project, the successful bidder, the amount of quote approved, as well as the date of approval.

2. Investigate whether the quoting process could align with the municipality's RFP process regarding the "lowest tender not necessarily accepted" clause.

  • Moved:Councillor Navackas
    Seconded:Councillor Tellier

    That the Council of the Municipality of West Elgin hereby receives the report from M. Badura, CAO/Treasurer  re: Procurement Policy Revisions ; and


    That the Council of the Municipality of West Elgin approves revisions to the Purchasing Policy and Procedure AD-1.2.



    Carried
  • Moved:Councillor Tellier
    Seconded:Councillor Navackas

    That the Council of the Municipality of West Elgin hereby receives the report from M. Badura, CAO/Treasurer  re: Video Surveillance Policy and Procedure; and

    That the Council of the Municipality of West Elgin approves the Video Surveillance Policy and Procedures attached to this report.



    Carried
  • Moved:Councillor Navackas
    Seconded:Councillor Denning

    That the Mayor and Treasurer are hereby authorized to sign Payment Voucher #5A amounting to $309,721.87 in settlement of General, Road, Water and Arena Accounts including EFT #6678-6706; Online Payments #1165-1167; Cheque #26181-26182 and Payroll PP10.



    Carried

As the comment period for Bill 97 concludes on June 5th, West Elgin Council was unable to provide their comments. However, Councillor Navackas spoke to Bill 97 and encouraged fellow Councillors and our community members to voice their opinions to our MPP Rob Flack.  Councillor Navackas continued with the following comments. Bill 97, under the guise of building more houses, would allow for multi-lot residential development on rural land and severances on agricultural land for residential lots.  If the policy is approved, potentially up to 171,000 severances could happen across the province.  Locally, for example, West Elgin could see an additional 30 houses constructed on Thomson Line between Furnival Road and Kerr Road.  The ramifications of this would be felt across the municipality.  This also puts prime agricultural land at risk.  Bill 97, like many this government has introduced is vague, leaving many to wonder what control local municipal planners may have.  It also removes the opportunity for neighbouring farm owners to voice opposition if their next-door neighbour does decide to move forward.  Councillor Navackas strongly suggests that members of this community take the time to read through the many articles, voices of opposition as well as Bill 97.  Councillor Navackas concluded that she is gravely concerned about the effects Bill 97, along with Bill 23, will have on the Municipality of West Elgin.

14.

 
  • Moved:Councillor Navackas
    Seconded:Councillor Tellier

    That By-Law 2023-39, being a by-law to amend the Municipality of West Elgin Comprehensive Zoning By-law No. 2015-36 for property located at 21179 Clachan Road, be read a first, second and third and final time.



    Carried
  • Moved:Councillor Tellier
    Seconded:Councillor Denning

    That By-Law 2023-40, being a by-law for municipal borrowing of current expenditures be read a first, second and third and final time.



    Carried
  • Moved:Councillor Navackas
    Seconded:Councillor Tellier

    That By-Law 2023-41, being a by-law to authorize the issue of debentures in the principal amount of $35,381.12 for the construction of the Arvai Drain, be read a first, second and third and final time.



    Carried
  • Moved:Councillor Denning
    Seconded:Councillor Tellier

    That By-Law 2023-42, being a by-law to amend By-law 2017-20 - Purchasing Policy and Procedures, be read a first, second and third and final time.



    Carried
  • Moved:Councillor Navackas
    Seconded:Councillor Tellier

    That By-law #2023-43, being a by-law declaring the Office of the Deputy Mayor Vacant, be read a first, second and third and final time.



    Carried
  • Moved:Councillor Navackas
    Seconded:Councillor Tellier

    That By-Law 2023-44, being a by-law to adopt Policy AD-4.1 - Video Surveillance Policy be read a first, second and third and final time.



    Carried
  • Moved:Councillor Denning
    Seconded:Councillor Navackas

    That By-law 2023-45 being a by-law to confirm the proceeding of the Regular Meeting of Council held on May 25, 2023, be read a first, second and third and final time. 



    Carried
  • Moved:Councillor Tellier
    Seconded:Councillor Navackas

    That the Council of the Municipality of West Elgin hereby adjourn at 11:01 a.m. to meet again at 9:30 a.m. on June 8, 2023, or at the call of the Chair. 



    Carried