Municipality of West Elgin
Agenda
Council Meeting

Meeting #:
Date:
-
Location:
Electronic Participation Meeting via Zoom

Due to COVID-19 and physical distancing requirements this meeting is being held in an alternate location to allow the public to attend.  Please contact the Clerk’s Department if you require an alternate format or accessible communication support or wish to receive the link to the meeting, at 519-785-0560 or by email at clerk@westelgin.net.

1.
Call to Order
 

2.
Adoption of Agenda
 

  • Recommendation:

    That West Elgin Council hereby adopts the Agenda as presented.

3.
Closed Session
 

  • Recommendation:

    That the Council of the Municipality of West Elgin Council hereby proceeds into Closed Session at ______________ a.m. under Section 239 (2)(c & f) of the Municipal Act, 2001 consideration will be given to a proposed or pending acquisition or disposition of land by the municipality or local board as well as advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

4.
Report from Closed Session
 

5.
Disclosure of Pecuniary Interest
 

6.
Delegations
 

7.
Adoption of Minutes
This item has attachments. 

1.Post-Meeting Minutes - CM_May13_2021 - English.pdf
  • Recommendation:

    That the Minutes of the Council meeting on May 13, 2021 be adopted as circulated and printed.

8.
Business Arising from Minutes
 

9.
Staff Reports
 

9.1
Water
 

9.1.1
S. Smith, OCWA - 2021 First Quarter Report
This item has attachments. 

1.West Elgin Distribution System - Q1 Operations Report.pdf
  • Recommendation:

    That West Elgin Council hereby receives the report from Sam Smith, OCWA re: West Elgin Distribution System 2021 First Quarter Report for information purposes. 

9.2
Wastewater
 

9.2.1
S. Smith, OCWA - West Lorne Wastewater Treatment Plant - 2020 Annual Report
This item has attachments. 

1.5526 West Lorne WWTP Annual Report 2020.pdf
  • Recommendation:

    That West Elgin Council hereby receives the report from Sam Smith, OCWA re: West Lorne Wastewater Treatment Plant 2020 Annual Report for information purposes. 

9.2.2
S. Smith, OCWA - West Lorne Wastewater Treatment Plant 2021 First Quarter Report
This item has attachments. 

1.West Lorne WWTP - Q1 Report.pdf
  • Recommendation:

    That West Elgin Council hereby receives the report from Sam Smith, OCWA re: West Lorne Wastewater Treatment Plant 2021 First Quarter Operations Report for information purposes. 

9.2.3
S. Smith OCWA, Rodney Wastewater Treatment Plant - 2020 Annual Report
This item has attachments. 

1.5834 Rodney WWTP Annual Report 2020.pdf
  • Recommendation:

    That West Elgin Council hereby receives the report from Sam Smith, OCWA re: Rodney Wastewater Treatment Plant 2020 Annual Report for information purposes. 

9.2.4
S. Smith, OCWA - Rodney Wastewater Treatment Plant 2021 First Quarter Report
This item has attachments. 

1.Rodney WWTP - Q1 Report.pdf
  • Recommendation:

    That West Elgin Council hereby receives the report from Sam Smith, OCWA re: Rodney Wastewater Treatment Plant 2021 First Quarter Operations Report for information purposes. 

9.3
Operations & Community Services
 

9.3.1
L. Gosnell, Manager of Operations & Community Services - Electronic Sign Placement
This item has attachments. 

1.Electronic Sign Placement - 2021-18-Operations Community Services.pdf
2.Rodney Electronic Signs.pdf
3.West Lorne Electronic Signs.pdf
  • Recommendation:

    That West Elgin Council hereby receives the report from Lee Gosnell, Manager of Operations and Community Services re: Electronic Sign Placement in Rodney and West Lorne; and

    That West Elgin Council hereby directs staff to place electronic signs at the following locations ______________ .

9.3.2
L. Gosnell, Manager of Operations & Community Services - West Elgin Community Pool Update
This item has attachments. 

1.West Elgin Community Pool Update - 2021-19-Operations Community Services.pdf
2.Draft Pool Schedule.pdf
  • Recommendation:

    That West Elgin Council hereby receives the report from Lee Gosnell, Manager of Operations & Community Services regarding summer programming at the pool; and

    That Council allow senior staff to adjust summer programming to meet operational needs and COVID restrictions, so long as net operating costs do not exceed the budgeted amount of $61,903.20

9.4
Planning
 

9.4.1
B. Pearce, Planner - Site Plan Control Area By-law – Recommendation Report (Planning Report 2021-18)
This item has attachments. 

1.Site Plan Control Area By-law - Recommendation Report - 2021-18-Planning.pdf
2.Appendix One - Planning Report 2021-18 - Site Plan Control Area By-law - Final Draft for Council.pdf
  • Recommendation:

    That West Elgin Council hereby receives the report from Bryan Pearce, Planner, regarding Site Plan Control Area By-law – Recommendation Report (Planning Report 2021-18);

    And that West Elgin Council approve a By-law for establishing a Site Plan Control Area for the Municipality of West Elgin, in accordance with the draft by-law with the revisions included, as contained within Appendix One of this Report, 2021-18.

9.5
Clerk's
 

9.5.1
J. Nethercott, Clerk - Voting Method Survey
This item has attachments. 

1.Voting Survey - 2021-10-Clerks.pdf
2.Elections Survey Option 1.pdf
3.Elections Survey Option 2.pdf
  • Recommendation:

    That West Elgin Council hereby receives the report from J. Nethercott, Clerk re: Voting Method Survey; and

    That West Elgin Council direct staff to ________.

9.5.2
J. Nethercott, Clerk - Residential/Backyard Chickens
This item has attachments. 

1.Backyard Chickens - 2021-11-Clerks.pdf
  • Recommendation:

    That West Elgin Council hereby receives the report from J. Nethercott, Clerk and Bill Tedford, By-Law Enforcement Officer re: Residential/Backyard Chickens; and


    That West Elgin Council hereby direct staff to proceed with one of the following options:

    Option 1

    That current residential/backyard chicken restrictions remain in place.

    Option 2

    That staff prepare a public consultation process to determine resident interest in providing licensing and regulations for backyard/urban chickens on residential properties in West Elgin.

    Option 3

    That consideration of residential/backyard chickens be undertaken as part of the review of the Comprehensive Zoning By-law.

9.6
Finance/Administration
 

9.6.1
M. Badura, CAO/Treasurer - Declare Surplus – 131 Main Street, West Lorne
This item has attachments. 

1.Declare Municipal Lands Surplus - 131 Main Street West Lorne - 2021-16-Administration Finance.pdf
  • Recommendation:

    That West Elgin Council hereby receives the report from Magda Badura, CAO/Treasurer re: Declare Surplus – 131 Main Street, West Lorne; and

    That West Elgin Council hereby declares the lands legally known as Part of Lots 1 & 2, Block D Plan 100 designated as Part 4, Plan 11R-9334, Municipally known as 131 Main Street, West Lorne as surplus to the needs of the municipality; and

    That West Elgin Council hereby authorizes the disposition of the land without an appraisal as it is in the best interest of the municipality; and, lastly

    That West Elgin Council hereby offers the land for sale through a call for proposals.

9.6.2
M. Badura, CAO/Treasurer - Water Distribution System Modeling Study
This item has attachments. 

1.Water Modeling Study - 2021-17-Administration Finance.pdf
  • Recommendation:

    That West Elgin Council hereby receives the report from M. Badura, CAO/Treasurer re: Water Distribution System Modelling Study and

    That West Elgin Council hereby approves transfer from Ontario Invests – Improve Service Delivery & Efficiency Grant in the amount of $30,000 for the purpose of obtaining water distribution system modeling study.

10.
Committee and Board Report
 

11.
Accounts
 

  • Recommendation:

    That the Mayor and Treasurer are hereby authorized to sign Payment Voucher #5A amounting to  $ 398,345.13 in settlement of General, Road, Water and Arena Accounts including EFT#3901-3945, online Payments# 685-694, cheque# 25709-25711 and Payroll PP10.

12.
Correspondence
 

13.
By-Laws
 

13.1
By-Law 2021-35 - Amending Clothing/Footwear Allowance Policy
This item has attachments. 

1.By-Law 2021-35 - Amend Clothing and Footwear Allowance Policy.pdf
2.HR 1.3 Clothing Footwear Allowance Policy.pdf
  • Recommendation:

    That By-law 2021-35 being a By-law to amend HR policy 1.3 with respect to Clothing and Footwear Allowance, be read a first, second and third and final time. 

13.2
By-law 2021-36 - Site Plan Area Control By-law
This item has attachments. 

1.By-law 2021-36 Site Plan Control Area By-law.pdf
  • Recommendation:

    That By-law 2021-36 being a By-Law to designate the Municipality of West Elgin as a Site Plan Control Area pursuant to Section 41 of the Planning Act R.S.O. 1990, as amended, be read a first, second and third and final time.  

13.3
By-Law 2021-37 - Elgin Group Police Services Amending Agreement
This item has attachments. 

1.By-Law 2021-37 - Agreement for Police Services.pdf
2.By-law 2021-37 - Elgin Group Amending Agreement.pdf
  • Recommendation:

    That By-law 2021-37 being a By-law to Authorize the Execution of an Amending Agreement between Her Majesty the Queen in Right of Ontario as represented by the Solicitor General and The Corporation of the Municipality of West Elgin for the Provision of Police Services for the Elgin Group Municipalities, be read a first, second and third and final time. 

14.
Confirming By-Law
This item has attachments. 

1.By-Law 2021-38 Confirming By-Law May 27.pdf
  • Recommendation:

    That By-law 2021-38 being a By-Law to confirm the proceedings of the Regular Meeting of Council held on May 27, 2021, be read a first, second and third and final time.

15.
Adjournment
 

  • Recommendation:

    That the Council of the Municipality of West Elgin hereby adjourn at ________ to meet again at 9:30 a.m. on June 10, 2021 or at the call of the Chair. 

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