Municipality of West Elgin
Agenda
Council Meeting

Meeting #:

Date:

Thursday, November 28, 2024 at 4:00 P.m. - 5:00 P.m.

Location:

Council Chambers

160 Main Street

West Lorne

Council Meetings are held in-person at 160 Main Street, West Lorne, and the post-meeting recording available at www.westelgin.net, when available (pending no technical difficulties).

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1.

Call to Order

2.

Adoption of Agenda

• Recommendation:

  That West Elgin Council hereby adopts the Regular Council Agenda for November 28, 2024, as presented

3.

Disclosure of Pecuniary Interest

4.

Delegations

4.1

Four Counties Health Services Foundation

https://www.youtube.com/watch?v=2yKs6vUHutk

4.2

Sarah Emons, Long Point Biosphere Region, North Shore Resilience Project

4.3

Mat Vaughan, Director of Planning and Development, County of Elgin Re: Proposed Planning Fees and Planning Services

5.

Adoption of Minutes

• Recommendation:

  That West Elgin Council hereby adopt the Minutes of November 14, 2024, as presented. 

6.

Business Arising from Minutes

7.

Staff Reports

7.1

Operations & Community Services

7.1.1

Parking By-law Amendment - Centre Street

• Recommendation:

  That West Elgin Council hereby receives the report from Lee Gosnell, Manager of Operations & Community Services: and,

  That By-Law 2001-50, “being a By-Law to regulate parking and traffic in the Municipality of West Elgin” be amended to establish a restricted parking zone as follows:

  • Centre Street in Rodney, south side, from a point 120 meters west of the west limits of Furnival Road to the west end of the ROW known as Centre Street, being a distance of 80 meters

7.2

Wastewater

7.2.1

Ontario Clean Water Agency, West Lorne Wastewater Treatment Plant Operations Report, Third Quarter, 2024

• Recommendation:

  That West Elgin Council hereby accept the West Lorne Wastewater Treatment Plant Operations Report, Third (3rd) Quarter, 2024, as presented by Sam Smith, Senior Operations Manager, Ontario Clean Water Agency, for information purposes. 

7.2.2

Ontario Clean Water Agency, Rodney Wastewater Treatment Plant Operations Report, Third Quarter, 2024

• Recommendation:

  That West Elgin Council hereby accept the Rodney Wastewater Treatment Plant Operations Report, Third (3rd) Quarter, 2024, as presented by Sam Smith, Senior Operations Manager, Ontario Clean Water Agency, for information purposes. 

7.3

Water

7.3.1

Ontario Clean Water Agency, Water Distribution Operations Report, Third Quarter, 2024

• Recommendation:

  That West Elgin Council hereby accept the West Elgin Water Distribution Operations Report, Third (3rd) Quarter, 2024, as presented by Sam Smith, Senior Operations Manager, Ontario Clean Water Agency, for information purposes. 

7.4

Clerk's

7.4.1

Committee and Board Appointment

• Recommendation:

  That West Elgin Council hereby receives the report from Terri Towstiuc, Clerk Re: Council

  Committee Appointment; and

  That the Committee Members, for each Committee, be appointed as decided by Council; and

  That a revised version of the By-law to Appoint the Committee Members to each Committee be brought back for adoption at the next Council meeting.

7.4.2

Backyard Urban Hens - Draft By-law

• Recommendation:

  That West Elgin Council hereby receives the report from Terri Towstiuc, Clerk Re: Backyard Urban Hens, one-year pilot project and draft-by-law; And

  That Council approve the pilot project by-law as presented/amended, to be reviewed in one-year time; And

  That Council direct staff to bring back a final policy and by-law for approval at the next Regular Meeting of Council.

7.5

Finance/Administration

7.5.1

2024 Capital Projects Deferral

• Recommendation:

  That West Elgin Council hereby receives the report from M. Badura, CAO/Treasurer re: 2024 Carry

  Forward Projects; And

  That West Elgin Council hereby authorizes that the following list of 2024 approved projects be

  carried forward to the 2025 fiscal year for completion and that the balance of the 2024 budget

  allowances for each of the respective projects be carried forward to the 2024 fiscal year.

7.5.2

2025 Fees and Charges Draft Schedules

• Recommendation:

  That West Elgin Council hereby receives the report from M. Badura CAO/Treasurer re: 2025 Fees and Charges Draft Schedules for review and comments.

8.

Committee and Board Reports or Updates

9.

Notice of Motion

10.

Council Inquires/Announcements

11.

Correspondence

11.1

MECP Proposed Amendments to O. Reg. 153/04: Records of Site Condition and the Environmental Protection Act

11.2

MNR letter dated November 25, 2024 Re: Decision on Discussion Pape

Regulating Commercial-Scale Geologic Carbon Storage Projects in Ontario, and Proposal on Enabling the Development of Commercial-Scale Geologic Carbon Storage in Ontario: The Geologic Carbon Storage Act

12.

Items Requiring Council Consideration

12.1

Request from Elgin OPP Detachment Board and Draft Minutes, Received November 25, 2024

• Recommendation:

  That West Elgin Council hereby receive the letter from Andrew Sloan, Chair, Elgin OPP Detachment Board, requesting $5,000 contribution from each partner municipality for essential operational costs, to be deducted from the final 2025 invoice: And

  That West Elgin Council hereby approve/deny the request for funding. 

12.2

Economic Development Committee, Budget Request

• Recommendation:

  That West Elgin Council hereby receive the request from the Economic Development Committee for budget consideration: And

  That the request be forwarded to West Elgin Treasurer, for consideration in the 2025 Budget Deliberations. 

13.

By-Laws

13.1

2024-78, Appoint Tax Collector, D. McNaughton

• Recommendation:

  That By-law 2024-78, being a By-Law to Appoint a Tax Collector for the Corporation of the Municipality of West Elgin, and Repeal By-law 2021-72, be read a first, second and third and final time.

13.2

2024-79, Amend Parking By-law 2001-50

• Recommendation:

  That By-law 2024-79, being A By-Law to Amend By-Law No. 2001-50, Being A By-Law to Regulate Parking and Traffic in Conjunction with County of Elgin Parking By-Law No. Eg18, be read and first, second and third and final time.

14.

Closed Session

• Recommendation:

  That the Council of the Municipality of West Elgin hereby proceeds into Closed Session at _______ pm, to discuss matters pursuant to the Municipal Act, Section 239 2(c), being a proposed or pending acquisition or disposition of land and Section 239 (2)(e), litigation or potential litigation affecting the municipality. 

15.

Report from Closed Session

16.

Confirming By-Law

• Recommendation:

  That By-law 2024-80 being a By-law to confirm the proceeding of the Regular Meeting of Council held on November 28, 2024, be read a first, second and third and final time. 

17.

Adjournment

• Recommendation:

  That the Council of the Municipality of West Elgin hereby adjourn at ________ to meet again at 10:00am on December 5, 2024 (Special Meeting), or at the call of the Chair.