Municipality of West Elgin
Agenda
Council Meeting

Meeting #:

Date:

Thursday, September 26, 2024 at 4:00 P.m. - 5:00 P.m.

Location:

Council Chambers

160 Main Street

West Lorne

Council Meetings are held in-person at 160 Main Street, West Lorne, and the post-meeting recording available at www.westelgin.net, when available (pending no technical difficulties).

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1.

Call to Order

2.

Adoption of Agenda

• Recommendation:

  That West Elgin Council hereby adopts the Regular Council Agenda for September 26, 2024 as presented.

3.

Disclosure of Pecuniary Interest

4.

Delegations

4.1

LTVCA Draft Preliminary Watershed-based Resource Management Strategy

• Recommendation:

  That West Elgin Council hereby receive the Preliminary Draft Lower Thames Valley Conservation Authority, Watershed Based Resource Management Strategy, for information purposes. 

4.2

Watson and Associates - DC Update

• Recommendation:

  That West Elgin Council hereby receive the Development Charges Background Study dated September 27, 2024; And

  That Council instruct the Clerk to post the report on the municipal website for public review and comment; And

  Further that Council instruct the Clerk to proceed with notification for a Public Meeting, held in accordance with the Development Charges Act, October 24, 2024.

4.3

Christene Scrimgeour, Draft 2023 Consolidated Financial Statements

• Recommendation:

  That West Elgin Council hereby approved the 2023 Draft Consolidated Financial Statements, as presented by Christene Scrimgeour, Scrimgeour & Company, CPA Professional Corporation, as presented. 

5.

Adoption of Minutes

• Recommendation:

  That West Elgin Council hereby adopt the Minutes of September 12, 2024 Regular Meeting and September 23, 2024 Special Meeting, as presented. 

6.

Business Arising from Minutes

7.

Staff Reports

7.1

Operations

7.1.1

Monthly Operations Reports, August 2024

• Recommendation:

  That West Elgin Council hereby receives the August 2024 Monthly Operations report from Lee Gosnell, Manager of Operations and Community Services for information purposes.

7.2

Clerk's

7.2.1

By-Election Information

• Recommendation:

  That West Elgin Council hereby receives the report from Terri Towstiuc, Re: Byelection versus Direction Appointment for 2024 Council Vacancy; And

  That Council direct the Clerk to proceed with Option________, being ________________, to fill the vacancy of Councillor, Ward 3 for the remainder of the 2022-2026 term of Council.

7.2.2

Scholarship Award Policy

• Recommendation:

  That West Elgin Council hereby receives the report from Terri Towstiuc, Clerk Re Scholarship Award policy; And

  That Council approve the policy in theory and direct the clerk to prepare a Scholarship Policy for the Municipality of West Elgin, to be included in the 2025 budget.

8.

Committee and Board Reports or Updates

• Old Town Hall
• Bo Horvat Community Centre
• Recreation
• Heritage Homes
• Rodney Park

9.

Notice of Motion

None received.

10.

Council Inquires/Announcements

11.

Correspondence

• Recommendation:

  That West Elgin Council hereby receive and file all correspondence not otherwise dealt with.

11.1

Consent Application E 67-24, Notice of No Appeals, County of Elgin

11.2

Consent Application E 63-24 o E 65-24, Notice of No Appeals, County of Elgin

11.3

Elgin County, Council Highlights, September 10, 2024

11.4

Letter dated September 24, 2024 from Hon. Robert Flack, Minister of Agriculture, Food and Agribusiness Re: Agricultural Workforce Equity and Diversity Initiative

11.5

County of Elgin, National Day for Truth and Reconciliation

12.

Items Requiring Council Consideration

12.1

Elgin County - Rodney Library

• Recommendation:

  That West Elgin Council hereby acknowledge receipt of the letter dated September 12, 2024 from Warden Ed Ketchabaw, County of Elgin, regarding Elgin County support for the future of the Rodney Library.

12.2

West Lorne Minor Hockey Associate, Letter of Direction for Council Approval

• Recommendation:

  That West Elgin Council hereby acknowledge receipt of the letter from the West Lorne Minor Hockey Association Executive; And

  That Council approve the appointment of Jessica Small as the West Lorne Minor Hockey Association representative to the Bo Horvat Community Centre Board of Management.

12.3

Natterjack Brewing Company LTD, Liquor License Notification, Roots and Revival

• Recommendation:

  That West Lorne Council hereby acknowledge receipt of the Liquor License notification from Natterjack Brewing Company, for the Roots and Revival Festival, October 4-5 and October 11-12, as information only. 

13.

Closed Session

• Recommendation:

  That the Council of the Municipality of West Elgin hereby proceeds into Closed Session at _______ pm, to discuss matters pursuant to Section 239 (2)(c) a proposed or pending acquisition or disposition of land by the municipality or local board; And Section 239 (2)(e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board.

14.

Report from Closed Session

15.

Confirming By-Law

• Recommendation:

  That By-law 2024-69 being a By-law to confirm the proceeding of the Regular Meeting of Council held on September 26, 2024, be read a first, second and third and final time. 

16.

Adjournment

• Recommendation:

  That the Council of the Municipality of West Elgin hereby adjourn at ________ to meet again at 5:00pm, on October 10, 2024, or at the call of the Chair.