Municipality of West Elgin
Agenda
Council Meeting

Meeting #:
Date:
-
Location:
West Elgin Community Complex - Hybrid Meeting
160 Main St
West Lorne
Electronic Hybrid Meeting

This meeting will be held in a Hybrid format.  This meeting is broadcasted and the recording made available after the meeting on the municipal website, pending any technical difficulties. If you require an alternate format or accessible communication support or wish to receive the link to the meeting via email please contact the Clerk, at 519-785-0560 or by email at clerk@westelgin.net.

1.
Call to Order

 

2.
Adoption of Agenda

 
  • Recommendation:

    That West Elgin Council hereby adopts the Agenda as presented.

3.
Disclosure of Pecuniary Interest

 
  • Recommendation:

    That _______ be appointed as the Chair of the Meeting for Item # 5. 

4.
Delegations

 

5.
Public Meeting

 
  • Recommendation:

    That Council proceed into a Public Meeting at ______ a.m. pursuant to By-Law 2002-40 to consider the stopping up and permanently closing of a portion of O'Malley Road. 

5.1
J. Nethercott, Clerk - Close a Portion of O’Malley Road

This item has attachments. 
1.Stop Up and Close a Portion of O'Malley Road and Declare Surplus - 2023-15-Clerks.pdf
2.Survey.pdf
  • Recommendation:

    That West Elgin Council hereby receives the report from Re: Close a Portion of O’Malley Road; and

    That West Elgin Council hereby Stop Up and permanently Close the unopened portion of O’Malley Road Allowance from Gibb Line east to the easternly limit of property at 23855 Gibb Line (713.044 Meters in length), legally described as R.D.A.L BTN Lt. 16 & 17, Con 2 in Aldborough Township, PIN 351080202; and

    That West Elgin Council hereby requests an appraisal be sought for the lands known as the unopened portion of O’Malley Road Allowance from Gibb Line east to the easternly limit of property at 23855 Gibb Line (713.044 Meters in length), legally described as R.D.A.L BTN Lt. 16 & 17, Con 2 in Aldborough Township, PIN 351080202, ;and

    That West Elgin Council hereby authorizes staff to enter into negotiations for the sale of said lands to the adjacent property owner of roll number 343400011044000000; and

    That West Elgin Council hereby direct staff to bring forward a by-law to permanently stop up and close the unopened portion of O’Malley Road at a future meeting of Council; and

    That said by-law be registered on title at the Land Registry Office at the cost of the Requestor.

6.
Adoption of Minutes

This item has attachments. 
1.Post-Meeting Minutes - CM_Feb23_2023 - English.pdf
2.Post-Meeting Minutes - CoW_Mar02_2023 - English.pdf
  • Recommendation:

    That the Minutes of the Council meeting on February 24, 2023 and the Committee of the Whole Meeting on March 2, 2023 be adopted as circulated and printed.

7.
Business Arising from Minutes

 

8.
Consent Agenda

 

8.1
Monthly Staff Reports

 

8.2
Communications from Other Municipalities

 

8.3
Other Items

 

9.
Staff Reports

 

9.1
Water

 

9.1.1
S. Smith, OCWA - Annual Reports for West Elgin Drinking Water Distribution System

This item has attachments. 
1.1266 Schedule 22 West Elgin DS Annual Summary Report 2022.pdf
2.1266 West Elgin DS Section 11 Annual Report 2022.pdf
  • Recommendation:

    That West Elgin Council hereby receives the report from Sam Smith, OCWA re: 2022 Schedule 22 Summary Report for the West Elgin Distribution System; and

    That West Elgin Council hereby receives the 2022 Annual Report for the West Elgin Distribution System as required under Section 11 of O'Reg 170/03

9.2
Planning

 

9.2.1
R. Brown, Planner - Severance Application E1-23 – Comment to Elgin County – Planning Report 2023-09

This item has attachments. 
1.Severance Application E1-23 - Comments to Elgin County - 2023-09-Planning.pdf
2.Appendix One - Draft R Plan.pdf
3.Planning Report 2032-09 Appendix Two - Comments to the County of Elgin.pdf
  • Recommendation:

    That West Elgin Council hereby receives the report from Robert Brown, Planner regarding severance application, File E1-23 – Comments to Elgin County (Planning Report 2023-09);

    And that West Elgin Council hereby recommends approval to the Land Division Committee of the County of Elgin for severance application, File E1-23, subject to the Lower-Tier Municipal conditions in Appendix Two of this report;

    And further that West Elgin Council directs Administration to provide this report as Municipal Comments to the County of Elgin.

9.2.2
R. Brown, Planner - Severance Application E6-23 – Comment to Elgin County – Planning Report 2023-10

This item has attachments. 
1.Severance Application E6-23 - Comment to Elgin County - 2023-10-Planning.pdf
2.Planning Report 2032-10 Appendix Two - Comments to the County of Elgin.pdf
3.Appendix One - Draft Survey Crinan Line - 8-L-5997-Z_Draft_20221219.pdf
  • Recommendation:

    That West Elgin Council hereby receives the report from Robert Brown, Planner regarding severance application, File E6-23 – Comments to Elgin County (Planning Report 2023-010);

    And that West Elgin Council hereby recommends approval to the Land Division Committee of the County of Elgin for severance application, File E6-23, subject to the Lower-Tier Municipal conditions in Appendix Two of this report;

    And further that West Elgin Council directs administration to provide this report as Municipal Comments to the County of Elgin.

9.3
Municipal Drains

 

9.3.1
T. Mohan, Drainage Superintendent - Award Tender – DK Andrews Drain

This item has attachments. 
1.Award Tender - DK Andrews Drain - 2023-02-Drainage.pdf
2.Drain Tender Results.pdf
  • Recommendation:

    That West Elgin Council hereby receives the report from Tom Mohan, Drainage Superintendent re:

    Award DK Andrews Drain Tender; and

    That West Elgin Council hereby awards the tender to the lowest bidder McNally Excavating Ltd. in the amount of $112,900.00 plus applicable taxes.

9.3.2
J. Nethercott, Clerk - Apportionment of Drainage Assessment due to Severance of Land, Pursuant to Section 65 (2) of the Drainage Act, R.S.O. 1990

This item has attachments. 
1.Drainage Re-Apportionment - 2023-20-Clerks.pdf
2.Garlik Drain.pdf
3.Hampton Drain.pdf
4.Head Drain.pdf
5.Kruppe Drain.pdf
6.Lusty and McKenzie.pdf
7.McKenzie Drain.pdf
8.Schweitzer Drain.pdf
  • Recommendation:

    That West Elgin Council hereby receives the report from Jana Nethercott, Clerk re: Apportionment of Drainage Assessment for drains due to Severance of Land, Pursuant to Section 65 (2) of the Drainage Act, R.S.O. 1990; and

    That West Elgin Council hereby approves the Apportionment of the Drainage Assessment Agreement for the Garlick Municipal Drain, as part of severance E59/22 as presented; and

    That West Elgin Council hereby approves the Apportionment of the Drainage Assessment Agreement for the Hampton Municipal Drain, as part of severance E67/21 as presented; and

    That West Elgin Council hereby approves the Apportionment of the Drainage Assessment Agreement for the Head Municipal Drain, as part of severance E37/21 as presented; and

    That West Elgin Council hereby approves the Apportionment of the Drainage Assessment Agreement for the Kruppe Municipal Drain, as part of severance E67/21 as presented; and

    That West Elgin Council hereby approves the Apportionment of the Drainage Assessment Agreement for the Lusty & McKenzie Municipal Drain, as part of severance E75/22 as presented; and

    That West Elgin Council hereby approves the Apportionment of the Drainage Assessment Agreement for the McKenzie Municipal Drain, as part of severance E75/22 as presented; and

    That West Elgin Council hereby approves the Apportionment of the Drainage Assessment Agreement for the Schweitzer Municipal Drain, as part of severance E67/21 as presented.

10.
Committee and Board Report

 

11.
Accounts

 
  • Recommendation:

    THAT the Mayor and Treasurer are hereby authorized to sign Payment Voucher #3 amounting to $881,100.96 in settlement of General, Road, Water and Arena Accounts including EFT#6396-6447, online Payments#1078-1085, cheque# 26130-26143 and Payroll PP04.

12.
Consideration of Items Requiring Discussion

 

12.1
West Elgin Community Health Centre Waiver of Fees Request

This item has attachments. 
1.WECHC Waiver Request.pdf
  • Recommendation:

    That West Elgin Council hereby approve/refuse the Waiver of Fees request for the West Elgin Community Health Centre's Stroller Walk & Lunches in the Miller Park Pavilion in the amount of $70 plus applicable taxes.

12.2
Rodney and District Horticultural Society Waiver Request

This item has attachments. 
1.Rodney and District Hort. Waiver Request.pdf
  • Recommendation:

    That West Elgin Council hereby approve/refuse the Waiver of Fees request for the Rodney and District Horticultural Society's Annual Plant Sale in the Rodney Recreation Centre in the amount of $224 plus applicable taxes.

12.3
Request for Year Round Accommodation at Seasonal Trailer Parks

This item has attachments. 
1.FW_ Seniors Trailer park _Redacted.pdf

13.
Council Inquires/Announcements

 

14.
Up Coming Meetings

 
  • March 14, 2023 @ 8:30 a.m. - Four Counties Transit Committee
  • March 16, 2023 @ 9:00 a.m. - Committee of the Whole - Budget #2
  • March 16, 2023 @ 7:00 p.m. - Tri-County Water Board

15.
By-Laws

 

15.1
2023-20 - Phase 4 Safe Restart Grant Transfer Payment Agreement

This item has attachments. 
1.By-Law 2023-20 Safe Restart Phase 4 Transit Funding Agreement.pdf
2.SRA4 TPA - West Elgin.pdf
  • Recommendation:

    That By-law 2023-20 being a By-law to Authorize the Execution of the Transfer Payment Agreement for the Safe Restart Agreement Phase 4 Municipal Transit Funding between His Majesty the King Right in Ontario represented by the Minister of Transportation and the Corporation of the Municipality of West Elgin,. be read a first, second and third and final time. 

16.
Closed Session

 
  • Recommendation:

    That West Elgin Council hereby proceeds into Closed Session at ___________ a.m. under Section 239 2(b & c), consideration will be given to items pertaining to personal matters about identifiable individual(s) including municipal or local board employee(s) and a proposed or pending acquisition or disposition of land by the municipality. 

17.
Report from Closed Session

 

18.
Confirming By-Law

This item has attachments. 
1.By-Law 2023-21 - Confirming March 9.pdf
  • Recommendation:

    That By-law 2023-21 being a By-law to confirm the proceeding of the Regular Meeting of Council held on March 9, 2023, be read a first, second and third and final time. 

19.
Adjournment

 
  • Recommendation:

    That the Council of the Municipality of West Elgin hereby adjourn at ________ to meet again at 9:00 a.m. on March 16, 2023 as Committee of the Whole and at 9:30 am on March 23, 2023 as Council or at the call of the Chair. 

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