Municipality of West Elgin
Revised Agenda
Council Meeting

Meeting #:
Date:
-
Location:
Recreation Centre
135 Queen Street
Rodney

Due to COVID-19 and physical distancing requirements this meeting is being held in an alternate location to allow the public to attend.  Please contact the Clerk’s Department if you require an alternate format or accessible communication support or wish to receive the link to the meeting, at 519-785-0560 or by email at clerk@westelgin.net.

1.
Call to Order
 

2.
Adoption of Agenda
 

  • Recommendation:

    That West Elgin Council hereby adopts the Agenda as presented.

3.
Disclosure of Pecuniary Interest
 

4.
Meeting to Consider Engineers Report Under Drainage Act
 

4.1
J.M Spriet, PEng - Crabbe Drain
This item has attachments. 

1.Engineers Report Crabbe Drain report.pdf
2.Crabbe Drain - Map.pdf
  • Recommendation:

    That West Elgin Council receives the Engineers report on the Crabbe Drain as prepared and presented by Mr.  J.M. Spriet, P. Eng.; and

    That West Elgin Council authorizes staff to initiate the tender process, if required, for the reconstruction of  the Municipal Drain known as Crabbe Drain, to be considered by Council following the Court of Revision; and

    That West Elgin Council consider the provisional By-Law as presented in the By-Law portion of the agenda for a first and second reading.

4.2
J.M Spriet, PEng. - Yauch Drain
This item has attachments. 

1.Engineers Report - Yauch Drain report.pdf
2.Yacuh Drain Map.pdf
  • Recommendation:

    That West Elgin Council receives the Engineers report as prepared for the Yauch Drain and presented by Mr.  J.M. Spriet, P. Eng.; and

    That West Elgin Council authorizes staff to initiate the tender process, if required, for the reconstruction and extension to the Municipal Drain known as Yauch Drain, to be considered by Council following the Court of Revision; and

    That West Elgin Council consider the provisional By-Law as presented in the By-Law portion of the agenda for a first and second reading.

5.
Meeting Under Drainage Act - Court of Revison
 

  • Recommendation:

    That West Elgin Council hereby proceed into the Court of Revision for the McColl Drain West under the Drainage Act at _____ a.m.

6.
Delegations
 

7.
Adoption of Minutes
This item has attachments. 

1.Post-Meeting Minutes - CM_Aug13_2020 - English.pdf
  • Recommendation:

    That the Minutes of the Council meeting on August 13, 2020 be adopted as circulated and printed.

8.
Business Arising from Minutes
 

9.
Staff Reports
 

9.1
Emergency Management
This item has attachments. 

1.Emergency Declaration Information - 2020-14-Clerks.pdf
2.TAB M - EMO Emergency Checklist in Consideration of a Declaration of Emergency Aug 2006.pdf
  • Recommendation:

    That West Elgin Council hereby receives the report from Jana Nethercott, Clerk re: Emergency Declaration – Information on termination of declared emergency for information purposes.

9.2
Water 
This item has attachments. 

1.OCWA - Operational Plan.pdf
  • Recommendation:

    That West Elgin Council receives the report from OCWA re: Operational Plan for the West Elgin Distribution System; and

    That West Elgin Council approves the Mayor and CAO/Treasurer sign the Commitment and Endorsement.

9.3
Clerk's
This item has attachments. 

1.Czajkowski Drain Apportionment - 2020-13-Clerks.pdf
2.Czajkowski drain apportionment form.pdf
  • Recommendation:

    That West Elgin Council hereby receives the report from Jana Nethercott, Clerk re: Apportionment of Drainage Assessment for the Czajkowski Drain due to Severance of Land, Pursuant to Section 65 (2) of the Drainage Act, R.S.O. 1990; and

    That West Elgin Council hereby approves the Apportionment of the Drainage Assessment Agreement for the Czajkowski Municipal Drain, as part of severance E4/20 as presented.

10.
Committee and Board Report
 

11.
Accounts
 

  • Recommendation:

    That the Mayor and Treasurer are hereby authorized to sign Payment Voucher #8A amounting to $403,200.95 in settlement of General, Road, Water and Arena Accounts (including EFT#2929-2984 Cheque# 25386-25390, online Payments# 495-502 and Payroll PP17).

12.
Other Business
 

13.
Correspondence
 

14.
Closed Session
 

  • Recommendation:

    That the Council of the Municipality of West Elgin Council hereby proceeds into Closed Session at ______________ a.m. under Section 239(2)(b) & (d) of the Municipal Act, consideration will be given to personal matters pertaining to an identifiable individual and labour relations or employee negotiations.  

15.
Report from Closed Session
 

16.
By-Laws
 

16.1
By-Law 2020-59 - Provisionally Adopt Crabbe Drain Reconstruction
This item has attachments. 

1.By-Law 2020-59 - Crabbe Drain Reconstruction.pdf
2.Engineers Report Crabbe Drain report(1).pdf
3.Crabbe Drain - Map(1).pdf
  • Recommendation:

    That By-law 2020-59 being a by-law to provide for the Crabbe Drain Reconstruction, be read a first and second time and provisionally adopted. 

16.2
By-Law 2020-60 - Provisionally Adopt Yauch Drain Reconstruction and Extension
This item has attachments. 

1.By-Law 2020-60- Yauch Drain Reconstruction and Extension.pdf
2.Engineers Report - Yauch Drain report(1).pdf
3.Yacuh Drain Map(1).pdf
  • Recommendation:

    That By-law 2020-60 being a by-law to provide for the Yauch Drain Reconstruction and Extension, be read a first and second time and provisionally adopted. 

16.3
By-Law 2020-61 - Adopt Flag Policy
This item has attachments. 

1.By-law 2020-261 - Adopt Flag policy.pdf
2.2020-07 Community Flag Raising and Flag Protocol Policy.pdf
  • Recommendation:

    That By-law 2020-61 being a by-law to adopt and maintain a policy with respect to community flag raising and flag protocol, be read a first, second and third and final time. 

16.4
By-Law 2020-15 - McColl Drain West
This item has attachments. 

1.By-law 2020-15 McColl Drain West.pdf
2.McColl Drain West Engineer's Report.pdf
3.Amended Schedule C - Assessment for Construction.pdf
  • Recommendation:

    That By-law 2020-15, being a by-law to provide for the McColl Drain West, with the amended Schedule C, be read a third and final time. 

17.
Confirming By-Law
This item has attachments. 

1.By-Law 2020-62 - Confirming August 27 2020.pdf
  • Recommendation:

    That By-law 2020-62, being a by-law to confirm the proceeding of the regular meeting of Council held on August 27, 2020, be read a first, second and third and final time. 

18.
Adjournment
 

  • Recommendation:

    That the Council of the Municipality of West Elgin hereby adjourn at ________ to meet again at 9:30 a.m. on September 10, 2020 or at the call of the Chair. 

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