Municipality of West Elgin
Agenda
Council Meeting

Meeting #:
Date:	Thursday, July 22, 2021 at 9:30 A.m. - 10:30 A.m.
Location:	Electronic Participation Meeting via Zoom

Due to COVID-19 and physical distancing requirements this meeting is being held in an alternate location to allow the public to attend.  Please contact the Clerk’s Department if you require an alternate format or accessible communication support or wish to receive the link to the meeting, at 519-785-0560 or by email at [e-mail].

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1.

Call to Order

2.

Adoption of Agenda

• Recommendation:

  That West Elgin Council hereby adopts the Agenda as presented.

3.

Closed Session

• Recommendation:

  That the Council of the Municipality of West Elgin Council hereby proceeds into Closed Session at ______________ a.m. under Section 239 2 (b & k) consideration will be given to a personal matter about an identifiable individual, including a municipal or local board employee and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.

4.

Report from Closed Session

5.

Disclosure of Pecuniary Interest

6.

Adoption of Minutes

• Recommendation:

  That the Minutes of the Council meeting on June 24, 2021 and the Special Meeting of Council on June 29, 2021 be adopted as circulated and printed.

7.

Business Arising from Minutes

8.

Staff Reports

8.1

Building

8.1.1

J. Morgan -Beunen, CBOD Building Activity Report June 2021

• Recommendation:

  That West Elgin Council hereby receives the report from Jackie Morgan-Beunen, CBO re: Building Permit Report for June 2021 for information purposes.

8.2

Fire

8.2.1

J. McArthur, Fire Chief - Monthly Report – June 2021

• Recommendation:

  That West Elgin Council hereby receives the report from Jeff McArthur, Fire Chief re: June Monthly Fire Report for information purposes.

8.2.2

J. McArthur, Fire Chief - Automatic Aid Agreement

• Recommendation:

  That West Elgin Council hereby receives the report from Jeff McArthur, Fire Chief; and

  That West Elgin Council hereby provides direction to staff to draft an agreement with Southwest Middlesex for automatic aid coverage to include fires and alarms sounding at Beattie Manor, and structure fires for an area within approximately 3 km of the Wardsville Station, which would include areas of Beattie Line, Morrison Road, Gibb Line, and Linden Road.

8.2.3

J. McArthur, Fire Chief - Fire Inspector

• Recommendation:

  That West Elgin Council hereby receives the report from Jeff McArthur, Fire Chief; and

  That West Elgin Council hereby approve using Bill Todd’s fire inspection and investigation services and that Council approves staff to draft an agreement for these services.

8.3

Operations & Community Services

8.3.1

L. Gosnell, Manager of Operations & Community Services - Monthly Operations Report

• Recommendation:

  That West Elgin Council hereby receives the report from Lee Gosnell, Manager of Operations and Community Services for information purposes.

8.4

Finance/Administration

8.4.1

M. Badura, CAO/Treasurer - Delegation of Authority By-Law

• Recommendation:

  That West Elgin Council hereby receives the report from Magda Badura re: Delegation of Authority By-law; and

  That West Elgin Council hereby provides ______________ direction regarding the Delegation of Authority By-law

8.4.2

M. Badura, CAO/Treasurer & J. Nethercott, Clerk - Administrative Updates

• Recommendation:

  That West Elgin Council hereby receives the report from Magda Badura, CAO/Treasurer and Jana Nethercott, Clerk re: Administrative Updates for information purposes

8.4.3

M. Badura, CAO/Treasurer - 2021 YTD Financials

• Recommendation:

  That West Elgin Council hereby receives the report from M. Badura, CAO/Treasurer entitled 2021 YTD Financials for information only.

9.

Councillor Announcements/Inquires

9.1

Notice of Motion

9.2

Councillor Announcements

9.3

Matters of Urgency

10.

Committee and Board Report

10.1

Housing Coalition Minutes from June 15 and 30.

10.2

Heritage Homes March 2021 Minutes and Financials

10.3

Councillor Reports from Committees

11.

Waiver of Fees Requests

• Recommendation:

  That West Elgin Council here by approves items 11.1 to _____

11.1

West Elgin Community Health Centre - Miller Park Pavilion

12.

Accounts

• Recommendation:

  That the Mayor and Treasurer are hereby authorized to sign Payment Voucher #7 amounting to  $ 2,045,304.70 in settlement of General, Road, Water and Arena Accounts including EFT#4046-4159, online Payments# 713-733, Cheques 25722-25741 and Payroll PP13-14.

13.

Correspondence

13.1

Ministry of Municipal Affairs and Housing - Municipal Modernization Program

13.2

Elgin County Council Highlights - June 22, 2021

13.3

Elgin County Council Highlights - July 6, 2021

13.4

Elgin County Warden's Golf Tournament

13.5

LTCVA - Conservation Authorities Act Comments

13.6

City of Woodstock - Affordable Housing Crisis

13.7

Municipality of St Charles - Municipal Land Transfer Tax

13.8

Municipality of Chatham-Kent - Support for the Induction of Coloured All-Stars into the Canadian Baseball Hall of Fame

13.9

Town of Cochrane - Include PSA Test Costs for all Canadian Men

13.10

Township of The Archipelago - Bill 228 Banning unencapsulated Polystyrene Foam

13.11

Town of Aylmer - Elgin County Development Charges

13.12

Dutton Dunwich - Elgin County Development Charges

13.13

M. Browne - Drainage Issues

13.14

Elgin International Club - Request for letter of support

14.

Confirming By-Law

• Recommendation:

  That By-law 2021-46 being a By-law to confirm the proceedings of the Regular Meeting of Council held on July 22, 2021, be read a first, second and third and final time. 

15.

Adjournment

• Recommendation:

  That the Council of the Municipality of West Elgin hereby adjourn at ________ to meet again at 9:30 a.m. on August 19, 2021 or at the call of the Chair.