Municipality of West Elgin
Agenda
Council Meeting

Meeting #:
Date:	Thursday, June 10, 2021 at 9:30 A.m. - 10:30 A.m.
Location:	Electronic Participation Meeting via Zoom

Due to Orders under Reopening Ontario Act, 2020 this meeting will be held electronically. If you wish to view this meeting please contact the   Clerk’s Department  also if you require an alternate format or accessible communication support or wish to receive the link to the meeting, at 519-785-0560 or by email at [e-mail].

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1.

Call to Order

2.

Adoption of Agenda

• Recommendation:

  That West Elgin Council hereby adopts the Agenda as presented.

3.

Disclosure of Pecuniary Interest

4.

Delegations

5.

Adoption of Minutes

• Recommendation:

  That the Minutes of the Council meeting on May 27, 2021 be adopted as circulated and printed.

6.

Business Arising from Minutes

7.

Staff Reports

7.1

Building

7.1.1

J. Morgan-Beunen, CBO - Building Activity Report May 2021

• Recommendation:

  That West Elgin Council hereby receives the report from Jackie Morgan-Beunen, CBO re: Building Permit Report for May 2021 for information purposes.

7.2

Fire

7.2.1

J. McArthur, Fire Chief - Monthly Report – May 2021

• Recommendation:

  That West Elgin Council hereby receives the report from Jeff McArthur, Fire Chief re: May Monthly Fire Report for information purposes.

7.3

Operations & Community Services

7.3.1

L. Gosnell, Manager of Operations & Community Services - May 2021 – Monthly Report

• Recommendation:

  That West Elgin Council hereby receives the report from Lee Gosnell, Manager of Operations and Community Services for information purposes.

7.4

Planning

7.4.1

B. Pearce, Planner - Severance Application E37-21 – 22034 Downie Line (Planning Report 2021-19)

• Recommendation:

  That West Elgin Council hereby receives the report from Bryan Pearce regarding the severance application, File E37-21 – Comments to County of Elgin (Planning Report 2021-19);

  And that West Elgin Council hereby recommends approval to the Land Division Committee of the County of Elgin for the severance application, File E37-21, subject to the Lower-Tier Municipal conditions in Appendix Two of this report;

  And further that West Elgin Council directs Administration to provide this report as Municipal comments to the County of Elgin.

7.4.2

B. Pearce, Planner - Severance Application E43-21 – 25597 Stalker Line – (Planning Report 2021-20)

• Recommendation:

  That West Elgin Council hereby receives the report from Bryan Pearce regarding the severance application, File E43-21 – 25597 Stalker Line – Comments to County of Elgin (Planning Report 2021-20);

  And that West Elgin Council hereby recommends approval to the Land Division Committee of the County of Elgin for the severance application, File E43-21, subject to the Lower-Tier Municipal conditions in Appendix Two of this report;

  And further that West Elgin Council directs Administration to provide this report as Municipal comments to the County of Elgin.

7.5

Clerk's

7.5.1

J. Nethercott, Clerk - Appoint Engineer for Drainage Works – Krause Drain

• Recommendation:

  That West Elgin Council hereby receives the report from Jana Nethercott, Clerk re: Appoint Drainage Engineer for Drainage Works- Krause Drain; and

  That West Elgin Council hereby appoints Spriet & Associates Engineers to prepare a report for the relocation of the South Branch of the Krause Municipal Drain;

7.6

Finance/Administration

7.6.1

M. Badura, CAO/Treasurer & J. Nethercott, Clerk - Animal Control and Dog Licensing Program

• Recommendation:

  That West Elgin Council hereby receives the report from Magda Badura, CAO/Treasurer and Jana Nethercott, Clerk re: Dog Licensing Program; and

  That the costs for animal control be included in the general tax levy and the practice for charging a fee for dog licenses be discontinued as of January 1, 2022.

7.6.2

M. Badura, CAO/Treasurer - Strategic Plan

• Recommendation:

  That West Elgin Council hereby receives the report from Magda Badura, CAO/Treasurer re: Strategic Plan; and chooses one of the options listed below.

  Option 1:

  That West Elgin Council herby defer the Strategic Plan initiative until the next term of Council.

  Option 2:

  That West Elgin Council herby direct staff to proceed with the strategic plan with the goal of completion prior to the end of Council Term.

8.

Committee and Board Report

8.1

Councillor Reports from Committees

9.

Councillor Inquires/Announcements

9.1

Notice of Motion

9.2

Councillor Announcements

9.3

Matters of Urgency

10.

Accounts

• Recommendation:

  That the Mayor and Treasurer are hereby authorized to sign Payment Voucher #6 amounting to  $ 571,410.57 in settlement of General, Road, Water and Arena Accounts including EFT#3946-3999, online Payments# 695-702, cheque# 25712-25721 and Payroll PP11.

11.

Correspondence

11.1

Elgin County - Elgin County Designated as Regional Fire Training Centre

11.2

Elgin County Tree Inspector - Gypsy Moths

11.3

Elgin County Council Highlights - May 25, 2021

11.4

Havelock-Belmont-Methuen - Resolution re: Continuous Increases of Cost for Municipal Insurance

11.5

Halton Hills - Elimination of LPAT

11.6

Municipality of Calvin - Support for Lottery Licensing to Assist Small Organizations

11.7

Perth County - Domestic COVID-19 Vaccine Production and Capacity

11.8

Elder Abuse Elgin - World Elder Abuse Awareness Day

12.

By-Laws

12.1

By-Law 2021-35 - Adopt Clothing and Footwear Policy

• Recommendation:

  That By-Law 2021-35 being a By-law to amend HR policy 1.3 with respect to Clothing and Footwear Allowance, be read a first, second and third and final time. 

12.2

By-Law 2021-39 - Appoint By-Law Enforcement Officer

• Recommendation:

  That By-law 2021-39 being a By-Law to Appoint a Municipal By-Law Enforcement/ Property Standards Officer for the Corporation of the Municipality of West Elgin, be read a first, second and third and final time. 

12.3

By-Law 2021-40 - Adopt Voice Recording of Phone Calls Policy

• Recommendation:

  That By-law 2021-40 being a by-law to adopt a policy with respect to Voice Recording of Phone Calls, be read a first, second and third and final time. 

13.

Closed Session

• Recommendation:

  That the Council of the Municipality of West Elgin Council hereby proceeds into Closed Session at ______________ p.m. under Section 239 2(b & f) of the Municipal Act, 20021 consideration will be given to personal matters about an identifiable individual, including a municipal or local board employee and advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

14.

Report from Closed Session

15.

Confirming By-Law

• Recommendation:

  That By-law 2021-41, being a By-Law to confirm the proceedings of the Regular Meeting of Council held on June 10, 2021, be read a first, second and third and final time. 

16.

Adjournment

• Recommendation:

  That the Council of the Municipality of West Elgin hereby adjourn at ________ to meet again at 9:30 a.m. on June 24, 2021 or at the call of the Chair.