Municipality of West Elgin
Agenda
Council Meeting

Meeting #:

Date:

Thursday, February 13, 2025 at 5:00 P.m. - 6:00 P.m.

Location:

Council Chambers

160 Main Street

West Lorne

Council Meetings are held in-person at 160 Main Street, West Lorne, and the post-meeting recording available at www.westelgin.net, when available (pending no technical difficulties).

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1.

Call to Order

2.

Mayors Remarks

3.

Adoption of Agenda

• Recommendation:

  That West Elgin Council hereby adopts the Regular Council Agenda for February 13, 2025 as presented.

4.

Disclosure of Pecuniary Interest

5.

Delegations

5.1

Susan Ross - Excessive Dust Petition

6.

Adoption of Minutes

• Recommendation:

  That West Elgin Council hereby adopt the Minutes of January 23, 2025, as presented. 

6.1

Committee and Board Minutes

• Recommendation:

  That West Elgin Council hereby acknowledge receipt of the minutes of Four Counties Transit Committee, October 30, 2024 and the Tri-County Water Board, December 17, 2024, as presented.

7.

Business Arising from Minutes

8.

Staff Reports

8.1

Planning

8.1.1

Severance Application E9-25 – Comment to Elgin County

• Recommendation:

  That West Elgin Council hereby receives the report from Robert Brown, Planner regarding consent application File E9-25 – Comments to the County of Elgin (Planning Report 2025-04);

  And that West Elgin Council hereby recommends approval to the Land Division Committee of the County of Elgin for severance application E9-25, subject to the Lower-Tier Municipal conditions in Appendix One of this report;

  And further that West Elgin Council direct Administration to provide this report as Municipal comments to the County of Elgin.

8.2

Building

8.2.1

Monthly Building Report and Comparison, January 2025

• Recommendation:

  That the West Elgin Council hereby receives the report from

  Re: Building Department Summary Report for the month of January 2025.

8.3

Operations

8.3.1

Monthly Operations Report, January 2025

• Recommendation:

  That West Elgin Council hereby receives the report from Lee Gosnell, Manager of Operations and Community Services, for information purposes.

8.3.2

West Elgin Landfill Capacity

• Recommendation:

  That West Elgin Council hereby receives the report from Lee Gosnell, Manager of Operations & Community Services for information purposes; And

  That West Elgin Council hereby approves the elimination of commercial waste being received at the West Elgin Landfill, effective March 31, 2025; And

  That West Elgin Council hereby directs staff to prepare options for additional waste diversion measures which will extend the remaining life expectancy of the West Elgin landfill; And

  That West Elgin Council hereby directs staff to further explore landfill closure preparation including, but not limited to, items listed under Option A in the attached BluMetric report.

8.3.3

Brine Tender

• Recommendation:

  That West Elgin Council hereby receives the report from Lee Gosnell, Manager of Operations & Community Services; and

  That West Elgin Council hereby grants pre-budget approval in the amount of $245,000.00 plus applicable taxes as submitted by 552976 Ontario Limited of Stoney Point, ON for supply and application of dust suppressant during the 2025 season.

8.4

Clerk's

8.4.1

Electoral Ward System

• Recommendation:

  That West Elgin Council hereby receives the report from Terri Towstiuc, Clerk Re: Electoral Ward System; And

  Option 1:That Council approve the proposal to proceed with dissolving the electoral three-ward system, directing staff to begin necessary steps in accordance with legislation.

  Option 2: That Council deny the petition, as presented on January 23, 2025.

8.4.2

Monthly Community Services Update

• Recommendation:

  That West Elgin Council hereby receives the report from Terri Towstiuc, Clerk Re: Monthly Community Services Update, January 2025, for information purposes only.

9.

Committee and Board Reports or Updates

Council opportunity to provide updates from various boards and/or committees. 

10.

Notice of Motion

10.1

Councillor Denning - Reconsider Portion of Resolution 2024-321, Parking on Monroe Street, West Lorne

Notice to be brought forward at next regular meeting of Council:

That Councillor Denning hereby files a Notice of Motion to be included in the next available Agenda for the meeting of Council, for reconsideration of a portion of recommendation 2024-321, being a motion to establish restricted parking on Munroe Street in West Lorne, south side, from the east property limits of Ridge Street to the west property limits of Graham Road, being a distance of 140 meters; And

That the reconsideration be to remove the "No Parking" signs on Munroe Street, West Lorne, beside what is municipally knows as the "Arts and Cookery Bank".

11.

Council Inquires/Announcements

Council opportunity to provide informal inquiries or announcements.

12.

Correspondence

• Recommendation:

  That West Elgin Council hereby receive and file all correspondence not otherwise dealt with.

12.1

County of Elgin, From the Council Chambers, January 28, 2025

12.2

County of Elgin, From the Council Chambers, February 11, 2025

13.

Items Requiring Council Consideration

None presented prior to publishing. 

14.

By-Laws

14.1

2025-08, Borrowing By-law

• Recommendation:

  That By-law 2025-08, being a By-Law for Municipal Borrowing of Current Expenditures, and Repeal By-law 2024-13, be read a first, second, and third and final time.

14.2

2025-09, Interim Tax Rates

• Recommendation:

  That By-law 2025-09, being a By-Law to Provide for an Interim Tax Levy for 2025, be read a first, second, and third and final time.

15.

Closed Session

• Recommendation:

  That the Council of the Municipality of West Elgin hereby proceeds into Closed Session at _______ pm, to discuss matters pursuant to the Municipal Act, Section 239 (2); (b) personal matters about an identifiable individual, including municipal or local board employees;

  • (d) labour relations or employee negotiations; (Contract Extension, Planning Services)
  • (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose; (Port Glasgow Trailer Park 2025 Lease Agreement).
  • (c) a proposed or pending acquisition or disposition of land by the municipality or local board; (Port Glasgow Trailer Park)
  • (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; (Port Glasgow Trailer Park)

16.

Report from Closed Session

17.

Confirming By-Law

• Recommendation:

  That By-law 2025-10 being a By-law to confirm the proceeding of the Regular Meeting of Council held on February 13, 2025, be read a first, second and third and final time. 

18.

Adjournment

• Recommendation:

  That the Council of the Municipality of West Elgin hereby adjourn at ________ to meet again at 4:00pm,  on Thursday, February 27, 2025, or at the call of the Chair.