Municipality of West Elgin

Minutes

Council Meeting

Thursday, May 09, 2024 at 4:00 P.m. - 5:00 P.m.

Council Chambers

160 Main Street

West Lorne

Present:

• Mayor Leatham
• Deputy Mayor Tellier
• Councillor Navackas
• Councillor Denning

Regrets:

• Councillor Statham

Staff Present:

• M. Badura, CAO/ Treasurer
• L. Gosnell, Manager of Operations & Community Services
• Robert Brown, Planner
• Terri Towstiuc, Clerk

Council Meetings are held in-person at 160 Main Street, West Lorne, and the post-meeting recording available at www.westelgin.net, when available (pending no technical difficulties).

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1.

Call to Order

Mayor Leatham called the meeting to order at 4:00 pm.

2.

Adoption of Agenda

• Resolution No. 2024- 184
  Moved: Councillor Denning
  Seconded: Councillor Navackas

  That West Elgin Council hereby adopts the Regular Council Agenda for May 9, 2024 as presented.

  
  
  
  Carried

3.

Disclosure of Pecuniary Interest

No disclosures

4.

Adoption of Minutes

• Resolution No. 2024- 185
  Moved: Councillor Navackas
  Seconded: Deputy Mayor Tellier

  That West Elgin Council hereby adopt the Minutes of April 25, 2024, as presented. 

  
  
  
  Carried

4.1

Committee and Board Minutes

• Resolution No. 2024- 186
  Moved: Councillor Denning
  Seconded: Deputy Mayor Tellier

  That West Elgin Council hereby acknowledge receipt of the West Elgin Community Centre Board of Management (Arena) Minutes, April 10, 2024; And the Old Town Hall Committee Minutes, April 18, 2024, as presented. 

  
  
  
  Carried

5.

Business Arising from Minutes

6.

Staff Reports

6.1

Building

6.1.1

Monthly Building Report, April 2024

• Resolution No. 2024- 187
  Moved: Deputy Mayor Tellier
  Seconded: Councillor Denning

  That West Elgin Council hereby receives the report from Corey Pemberton, CBO   Re: Building Department Summary Report for the month of April 2024.

  
  
  
  Carried

6.2

Fire

6.2.1

Monthly Fire Report, April 2024

• Resolution No. 2024- 188
  Moved: Councillor Navackas
  Seconded: Councillor Denning

  That West Elgin Council hereby receives the Monthly Fire report for April 2024, from Jeff McArthur, Fire Chief re: April 2024 Fire Report, for information purposes.

  
  
  
  Carried

6.3

Municipal Drains

6.3.1

Sherman Drainage Work

• Resolution No. 2024- 189
  Moved: Councillor Denning
  Seconded: Deputy Mayor Tellier

  That West Elgin Council hereby receives the report from Terri Towstiuc, Clerk submitted on behalf of Drainage Superintendent, T. Mohan, Re: Sherman Drain Tender process; And

  Council approve the tender method used, and the contractor selected, being Monden Excavating, for drainage works on the Sherman Drain.

  
  
  
  Carried

6.4

Operations & Community Services

6.4.1

Monthly Operations Report, April 2024

• Resolution No. 2024- 190
  Moved: Deputy Mayor Tellier
  Seconded: Councillor Navackas

  That West Elgin Council hereby receives the Monthly Operations Report, April 2024, from Lee Gosnell, Manager of Operations & Community Services for information purposes.

  
  
  
  Carried

6.5

Planning

6.5.1

Severance Application E36-24 – Comments to Elgin County

• Resolution No. 2024- 191
  Moved: Councillor Navackas
  Seconded: Councillor Denning

  That West Elgin Council hereby receives the report from Robert Brown, Planner regarding severance application File E36-24 – Comments to Elgin County (Planning Report 2024-12);

  And that West Elgin Council hereby recommends approval to the Land Division Committee of the County of Elgin for severance application, File E36-24, subject to the Lower-Tier Municipal conditions in Appendix Two of this report;

  And further that West Elgin Council directs administration to provide this report as Municipal Comments to the County of Elgin.

  
  
  
  Carried

6.6

Clerk's

6.6.1

Monthly Administration Update, April 2024

• Resolution No. 2024- 192
  Moved: Councillor Navackas
  Seconded: Deputy Mayor Tellier

  That West Elgin Council hereby receives the Monthly Update report for April 2024 from Terri Towstiuc, Clerk, for information purposes only.

  
  
  
  Carried

6.7

Finance/Administration

6.7.1

West Lorne Sewer – Fiberoptic Services

• Resolution No. 2024- 193
  Moved: Councillor Denning
  Seconded: Councillor Navackas

  That West Elgin Council hereby receives the report from M. Badura, CAO/Treasurer for information; and That West Elgin council authorizes the signing of an agreement with North Frontenac Telephone Corporation Ltd. for a five-year term at a rate of $225.00 per month plus applicable taxes.

  
  
  
  Carried

6.7.2

Geographical Information Systems – Shared Services Agreement

• Resolution No. 2024- 194
  Moved: Deputy Mayor Tellier
  Seconded: Councillor Navackas

  That West Elgin Council hereby receives the report from M. Badura, CAO/Treasurer re: Geographical Information Systems – Shared Services Agreement, be received and filed; and,

  That the West Elgin Council authorize to execute the Geographical Information Systems Shared Services Agreement with the County of Elgin, at the By-law section of the May 9, 2024 agenda.

  
  
  
  Carried

6.7.3

Sewer Rodding Policy

• Resolution No. 2024- 195
  Moved: Councillor Navackas
  Seconded: Deputy Mayor Tellier

  That West Elgin Council hereby receives the report from M. Badura CAO/Treasurer re: Sewer Rodding Policy; and That West Elgin Council approves the Sewer Rodding Policy as presented.

  
  
  
  Carried

6.7.4

Sanitary Sewer Connection Charges

• Resolution No. 2024- 196
  Moved: Councillor Navackas
  Seconded: Councillor Denning

  That West Elgin Council hereby receives the report from M. Badura, CAO/Treasurer re: Sanitary Sewer Connection Charges for review and discussion; and,

  THAT West Elgin Council consider approving the proposed fees at the upcoming council meeting.

  
  
  
  Carried

7.

Committee and Board Reports or Updates

No Updates.

8.

Accounts

• Resolution No. 2024- 197
  Moved: Deputy Mayor Tellier
  Seconded: Councillor Navackas

  THAT the Mayor and Treasurer are hereby authorized to sign Payment Voucher #5 amounting to $363,429.77 in settlement of General, Road, Water and Arena Accounts including Cheque number 26428-26443, EFT#8270-8328, on-line payment# 1365-1375 and Payroll Pay Period 09.

  
  
  
  Carried

9.

Notice of Motion

None received. 

10.

Council Inquires/Announcements

Councillor Navackas suggested that staff prepare a post for the electronic sign and social media, reminding residents that farming season has begun, and to slow down and be patient on the roads. 

11.

Correspondence

• Resolution No. 2024- 198
  Moved: Councillor Navackas
  Seconded: Deputy Mayor Tellier

  That Council hereby receive and file all correspondence not otherwise dealt with.

  
  
  
  Carried

11.1

Letter dated April 24, 2024 from Watson & Associates Ltd Re: Assessment of Bill 185, Cutting Red Tape to Build More Homes Act, 2024 and the Proposed Provincial Planning Statement, 2024

11.2

Accessibility Open House, June 1, 2024, Joe Thornton Community Center

12.

Items Requiring Council Consideration

12.1

Elgin International Club Liquor License Extension

• Resolution No. 2024- 199
  Moved: Councillor Navackas
  Seconded: Deputy Mayor Tellier

  That West Elgin Council hereby receive the letter from Lori Parker, President, Elgin International Club Re: Request for a Municipal Letter of Support for the extension of Liquor License 801297; And

  That the Council of the Municipality of West Elgin direct staff to write a letter of support for a Liquor License Extension, for the various events as request by the Elgin International Club.

  
  
  
  Carried

13.

By-Laws

13.1

By-law 2024-35, Adoption of the 2024 Operating and Capital Budgets

• Resolution No. 2024- 200
  Moved: Councillor Navackas
  Seconded: Councillor Denning

  That By-law 2024-35, Being a By-Law to Adopt the 2024 Operating and Capital Budgets for the Municipality of West Elgin, and Repeal By-law 2023-31, be read a first, second and third and final time.

  
  
  
  Carried

13.2

By-law 2024-36, GIS Shared Services Agreement

• Resolution No. 2024- 201
  Moved: Deputy Mayor Tellier
  Seconded: Councillor Navackas

  That By-law 2024-36, being a By-law to Authorize the Execution of an Agreement between The Corporation of the Municipality of West Elgin and The Corporation of the County of Elgin for the purpose of Geographic Information Systems (“GIS”) services, be read a first, second and third and final time. 

  
  
  
  Carried

13.3

By-law 2024-37, Fiberoptic Agreement

• Resolution No. 2024- 202
  Moved: Councillor Denning
  Seconded: Deputy Mayor Tellier

  That By-law 2024-37, being a By-law to Authorize the Execution of an Agreement between The Corporation of the Municipality of West Elgin and North Frontenac Telephone Corporation Ltd. For the Purpose of Fiberoptic Services, be read a first, second and third and final time.

  
  
  
  Carried

14.

Closed Session

• Resolution No. 2024- 203
  Moved: Deputy Mayor Tellier
  Seconded: Councillor Navackas

  That the Council of the Municipality of West Elgin hereby proceeds into Closed Session at 4:48 pm, to discuss matters pursuant to the Municipal Act, Section 239 2(b), being personal matters about an identifiable individual, including municipal or local board employees; And Section 239 (2)(d), being litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board.

  
  
  
  Carried

15.

Report from Closed Session

Council took an eight (8) minute break prior to commencing closed session discussion.

Council received three (3) items pursuant to Section 239 (2)(b) and one item pursuant to Section 239 (2)(d), and provided staff with administrative direction, including the following resolution, to be read in open session:

• Resolution No. 2024- 204
  Moved: Deputy Mayor Tellier
  Seconded: Councillor Navackas

  That West Elgin Council hereby appoint Kristina Pringle and Pam Wardell to the Economic Development Committee.

  
  
  
  Carried

16.

Confirming By-Law

• Resolution No. 2024- 205
  Moved: Councillor Navackas
  Seconded: Councillor Denning

  That By-law 2024-38 being a By-law to confirm the proceeding of the Regular Meeting of Council held on May 9, 2024, be read a first, second and third and final time. 

  
  
  
  Carried

17.

Adjournment

• Resolution No. 2024- 206
  Moved: Councillor Navackas
  Seconded: Deputy Mayor Tellier

  That the Council of the Municipality of West Elgin hereby adjourn at 6:05 pm to meet again at 4:00pm, on Thursday, May 23, 2024 or at the call of the Chair. 

  
  
  
  Carried