Municipality of West Elgin
Agenda
Council Meeting

Meeting #:
Date:	Thursday, February 11, 2021 at 9:30 A.m. - 10:30 A.m.
Location:	Electronic Participation Meeting via Zoom

Due to Orders under Reopening Ontario Act, 2020 this meeting will be held electronically. If you wish to view this meeting please contact the   Clerk’s Department  also if you require an alternate format or accessible communication support or wish to receive the link to the meeting, at 519-785-0560 or by email at [e-mail].

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1.

Call to Order

2.

Adoption of Agenda

• Recommendation:

  That West Elgin Council hereby adopts the Agenda as presented.

3.

Closed Session

• Recommendation:

  That the Council of the Municipality of West Elgin Council hereby proceeds into Closed Session at ______________ a.m. under Section 239 (2)(b & c) of the Municipal Act, 2001 consideration will be given to personal matters about  identifiable individual(s), including municipal or local board employee(s) as well as a proposed or pending acquisition or disposition of land by the municipality or local board.

4.

Report from Closed Session

5.

Disclosure of Pecuniary Interest

6.

Adoption of Minutes

• Recommendation:

  That the Minutes of the Council meeting on January 28, 2021 and the Committee of the Whole on February 4, 2021 be adopted as circulated and printed.

7.

Business Arising from Minutes

8.

Delegation

8.1

B. Lima, County Engineer - Zero-Emission Vehicle Infrastructure Program

9.

Staff Reports

9.1

Building

9.1.1

J. Morgan-Beunen, CBO - Building Activity Report January 2021

• Recommendation:

  That West Elgin Council hereby receives the report from Jackie Morgan-Beunen, CBO re: Building Permit Report for January 2021 for information purposes.

9.2

Fire

9.2.1

J. McArthur, Fire Chief - Monthly Report – January 2021

• Recommendation:

  That West Elgin Council hereby receives the report from Jeff McArthur, Fire Chief re: January Monthly Fire Report for information purposes.

9.2.2

J. McArthur, Fire Chief - Farm 911 The Emily Project

• Recommendation:

  That West Elgin Council hereby receives the report from Jeff McArthur, Fire Chief; and

  That West Elgin Council hereby support the Mission of Farm 911 The Emily Project.

9.2.3

J. McArthur, Fire Chief - Officer Positions

• Recommendation:

  That West Elgin Council hereby receives the report from Jeff McArthur, Fire Chief; and

  That West Elgin Council hereby approves the creation of two positions for the West Elgin Fire Department of Fire Prevention Officer and Training Officer.

9.3

Operations & Community Services

9.3.1

L. Gosnell, Manager of Operations & Community Services - January 2021 – Monthly Report

• Recommendation:

  That West Elgin Council hereby receives the report from Lee Gosnell, Manager of Operations & Community Services for information purposes.

9.4

Finance/Administration

9.4.1

M. Badura, CAO/Treasurer - Education Reimbursement Policy

• Recommendation:

  That West Elgin Council hereby receives the report from Magda Badura, CAO/Treasurer re: Education Reimbursement Policy; and

  That West Elgin Council hereby directs staff to bring forward a by-law to adopt Education Reimbursement Policy at the next Council meeting.

9.4.2

M. Badura, CAO/Treasurer - Verbal Update on Municipal Operations due to COVID-19 Restrictions

10.

Committee and Board Report

10.1

Homelessness Coalition

10.2

Councillor Reports from Committees

10.3

Four Counties Transit Committee

10.3.1

Minutes of December 1, 2020

10.3.2

Agenda of February 1, 2021

11.

Accounts

• Recommendation:

  That the Mayor and Treasurer are hereby authorized to sign Payment Voucher #2 amounting to  $374,591.29 in settlement of General, Road, Water and Arena Accounts including EFT#3543-3606, online Payments# 609-620, Cheques #25641-25653 and Payroll PP02.

12.

Correspondence

12.1

Elgin County - Council Highlights January 26, 2021

12.2

Elgin County - Official Plan Public Notice

12.3

Elgin County - Community Safety and Well-Being Plan Update

12.4

Township of Baldwin - Ontario Fire College

12.5

Township of Terrace Bay - Ontario Fire College

12.6

Ontario Farmland Trust - 2021 Farmland Forum

12.7

Tiny Tots - Thank You Letter

12.8

Tiny Tots - Request

13.

Council Inquires/Announcements

13.1

Notice of Motion

13.2

Statements/Inquires by Councillors

13.3

Matters of Urgency

14.

By-Laws

14.1

By-Law 2021-08 - Borrowing By-Law

• Recommendation:

  That By-law 2021-08 being a by-law for municipal borrowing of current expenditures be read a first, second and third and final time. 

15.

Confirming By-Law

• Recommendation:

  That By-law 2021-09 being a By-law to confirm the proceeding of the Regular Meeting of Council held on February 11, 2021, be read a first, second and third and final time. 

16.

Adjournment

• Recommendation:

  That the Council of the Municipality of West Elgin hereby adjourn at ________ to meet again at 9:30 a.m. on February 18, 2021 as Committee of the Whole and February 25, 2021 as Council or at the call of the Chair.