Municipality of West Elgin

Minutes

West Elgin Community Centre Board of Management

Wednesday, March 13, 2024 at 9:00 A.m. - 10:00 A.m.

West Elgin Community Complex - Hybrid Meeting

160 Main St

West Lorne

Electronic Hybrid Meeting

Present:

• Ken Loveland
• Jim Hathaway
• Bill Denning

Regrets:

• Terry Weed
• Ryan Statham

Staff Present:

• Lee Gosnell, Manager of Operations and Community Services
• Adam Ecker, Recreation Supervisor
• Jenn Vanesse

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1.

Call to Order

Chair K. Loveland called the meeting to order at 9:01 a.m.

2.

Adoption of Agenda

• Moved: Jim Hathaway
  Seconded: Bill Denning

  That West Elgin Community Centre Board of Management hereby adopts the Agenda as presented.

  Carried

4.

Minutes

• Moved: Bill Denning
  Seconded: Jim Hathaway

  That West Elgin Community Centre Board of Management Committee adopt the minutes of February 14th 2024 as circulated and printed.

  Carried

5.

Business Arising from Minutes

No business arising from the minutes.

6.

Financials

• Moved: Bill Denning
  Seconded: Jim Hathaway

  That West Elgin Community Centre Board of Management hereby adopts the Financials as presented.

  Carried

7.

Correspondence

That West Elgin Community Centre Board of Management herby receives correspondence from Girl Guides of Canada.

• Moved: Jim Hathaway
  Seconded: Bill Denning

  To table a decision until arena renovation details are decided on and we have more information from the service group.

  Carried

8.

New Business

8.1

Skating Club Update

On behalf of the skating club, Jim thanked the arena staff for a job well done and all of their work with keeping things running smoothly. They are looking forward to next season.

8.2

Minor Hockey Update

Adam provided an update on what information he had. There is 3 rep teams that finished second in their league and will be going to a final OMHA tournament. They have ice time after Easter long weekend to prepare for the tournament.

8.3

Arena Revitalization Committee

Lee presented the report to the board, and the proposals for the RFP will come back to the board for discussion and decisions.

• Moved: Bill Denning
  Seconded: Jim Hathaway

  That the West Elgin Community Centre Board of Management receives the report from Lee Gosnell, Manager of Operations & Community Services; And

  That the West Elgin Community Centre Board of Management directs staff to seek proposals for the design of building renovations as shown in Option 4 attached to this report.

  Carried

8.4

Arena Renaming Update

The ceremony is set for August 24th 2024 with Bo Horvat in attendance. There will be communication and advertising going out before the end of this week to make everyone aware of the upcoming ceremony. Hockey Hall of Fame, Inflatables, Food Trucks, and others will be there. The committee is still finalizing all of the details, but the main things are booked. Also the committee was approached by the Kraft Hockeyville committee to see if their trophy could be on display at the ceremony as well.

9.

Staff Operations Update

Just over two weeks to go of the season. The ice is planned to come out on April 4th. It has been another successful year.

10.

Adjournment

• Moved: Jim Hathaway
  Seconded: Bill Denning

  That the West Elgin Community Centre Board of Management hereby adjourn at 9:17 a.m. to meet again on March 10, 2024 at 9:00 a.m.

  Carried