Municipality of West Elgin
Revised Agenda
Council Meeting

Meeting #:

Date:

Thursday, October 06, 2022 at 9:30 A.m. - 10:30 A.m.

Location:

West Elgin Community Complex - Hybrid Meeting

160 Main Street

West Lorne

Electronic Hybrid Meeting

This meeting will be broadcasted and the recording made available after the meeting on the municipal website. If you require an alternate format or accessible communication support or wish to receive the link to the meeting via email please contact the Clerk, at 519-785-0560 or by email at [e-mail].

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1.

Call to Order

2.

Adoption of Agenda

• Recommendation:

  That West Elgin Council hereby adopts the Agenda as presented.

3.

Disclosure of Pecuniary Interest

4.

Adoption of Minutes

• Recommendation:

  That the Minutes of the Council meeting on September 22, 2022 be adopted as circulated and printed.

5.

Business Arising from Minutes

6.

Consent Agenda

• Recommendation:

  That West Elgin Council hereby receives and files the Consent Agenda. 

6.1

Communications from Other Municipalities

6.1.1

Elgin County Council Highlights - September 27

6.2

Other Items

6.2.1

Communication - Minister of Municipal Affairs and Housing

6.2.2

Elgin Business Resource Centre - Information on Sponsoring The Pitch

6.2.3

Correspondence - Office of the Chief Veterinarian of Ontario

6.2.4

Redistribution of Federal Electoral Districts

7.

Staff Reports

7.1

Planning

7.1.1

R. Brown, Planner Severance Application E72-22 – 22202Douglas Line (Planning Report 2022-36)

• Recommendation:

  That West Elgin Council hereby receives the report from Robert Brown, Planner regarding consent application File E72-22 – Comments to the County of Elgin (Planning Report 2022-36);

  And that West Elgin Council hereby recommends approval to the Land Division Committee of the County of Elgin for severance application, File E72-22, subject to the Lower-Tier Municipal conditions in Appendix Two of this report;

  And further that West Elgin Council directs Administration to provide this report as Municipal comments to the County of Elgin.

7.1.2

R. Brown, Planner Severance Application E75-22 – 22100Downie Line (Planning Report 2022-37)

• Recommendation:

  That West Elgin Council hereby receives the report from Robert Brown, Planner regarding consent application , E75-22 – Comments to Elgin County (Planning Report 2022-37);

  And that West Elgin Council hereby recommends approval to the Land Division Committee of the County of Elgin for the consent application, File E75-22, subject to the Lower-Tier Municipal conditions in Appendix Two of this report;

  And further that the West Elgin Council directs Administration to provide this report as Municipal Comments to the County of Elgin.

7.1.3

R. Brown, Planner Severance Application E76-22 – 22997Silver Clay Line (Planning Report 2022-38)

• Recommendation:

  That West Elgin Council hereby receives the report from Robert Brown, Planner regarding consent application File E76-22 – Comments to the County of Elgin (Planning Report 2022-38)

  And that West Elgin Council hereby recommends approval to the Land Division Committee of the County of Elgin for severance application E76-22, subject to the Lower-Tier Municipal conditions in Appendix Two of this report;

  And further that West Elgin Council directs administration to provide this report as Municipal comments to the County of Elgin.

7.1.4

R. Brown, Planner - Severance Application E78-22 –21991Queens Line Planning Report 2022-39)

• Recommendation:

  That West Elgin Council hereby receives the report from Robert Brown, Planner regarding the consent application File E78-22 – Comments to County of Elgin (Planning Report 2022-039);

  And that West Elgin Council hereby recommends approval to the Land Division Committee of the County of Elgin for severance application, File E78-22, subject to the Lower Tier Municipal conditions in Appendix Two of this report;

  And further that West Elgin Council directs Administration to provide this report as Municipal comments to the County of Elgin.

7.2

Clerk's

7.2.1

J. Nethercott, Clerk - Integrity Commissioner, Closed Meeting Investigator and Municipal Ombudsman

• Recommendation:

  That West Elgin Council hereby receives the report from Jana Nethercott, Clerk re: Integrity Commissioner, Closed Meeting Investigator and Municipal Ombudsman; and

  That West Elgin Council hereby _________.

8.

Committee and Board Report

8.1

Councillor Reports from Committees

9.

Consideration of Items Requiring Discussion

9.1

IESO Feedback

10.

Waiver of Fee Requests

10.1

Rodney Horticultural Society

• Recommendation:

  That West Elgin Council hereby approves/denies the request of Rodney Horticultural Society to waive the rental fees of $120.00 plus applicable taxes for the use of the Rodney Recreation Centre Main room on October 19th, 2022.

11.

Council Inquires/Announcements

11.1

Notice of Motion

11.2

Statements/Inquires by Councillors

11.3

Matters of Urgency

12.

Closed Session

• Recommendation:

  That West Elgin Council hereby proceeds into Closed Session at ______ a.m. under Section 239(2) (b & i) in order to give consideration to items pertaining to personal matters about identifiable individual(s) including municipal or local board employee(s) and commercial, financial or labour relations information, supplied in confidence to the municipality, which if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere with the contractual or other negotiations of a person, group of persons or organizations.  

13.

Report from Closed Session

14.

Confirming By-Law

• Recommendation:

  That By-law 2022-63 being a By-law to confirm the proceeding of the Regular Meeting of Council held on October 6, 2022, be read a first, second and third and final time. 

15.

Adjournment

• Recommendation:

  That the Council of the Municipality of West Elgin hereby adjourn at ________ to meet again at 9:30 a.m. on October 20, 2022 or at the call of the Chair.