Municipality of West Elgin
Agenda
Council Meeting

Meeting #:
Date:	Thursday, April 28, 2022 at 9:30 A.m. - 10:30 A.m.
Location:	West Elgin Community Complex - Hybrid Meeting 160 Main Street West Lorne Electronic Hybrid Meeting

This meeting will be broadcasted and the recording made available after the meeting on the municipal website. If you require an alternate format or accessible communication support or wish to receive the link to the meeting via email please contact the Clerk, at 519-785-0560 or by email at [e-mail].

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1.

Call to Order

2.

Adoption of Agenda

• Recommendation:

  That West Elgin Council hereby adopts the Agenda as presented.

3.

Disclosure of Pecuniary Interest

4.

Public Meeting - Re-Zone - 23304 Downie Line

• Recommendation:

  That Council proceed into a Public Meeting at _____ pursuant to Section 34 of the Planning Act in order to hear an application to rezone property at 22034 Downie Line. 

4.1

Purpose of the Public Meeting

The purpose of the public meeting is to consider and hear comments on a proposed amendment to the Zoning By-law as a condition of Consent Application E37-21, by rezoning of the retained farmland parcel from General Agricultural (A1) Zone to Agricultural (A2) Zone, in order to prohibit a dwelling; and rezoning the severed surplus farm dwelling parcel from General Agricultural (A1) Zone to Restricted Agricultural (A3) Zone, in order to recognize the new surplus farm dwelling lot being created with restricted agricultural land use permissions.

Council will not make a decision on the application at this public meeting.  Based on the recommendation and information received at this public meeting an amending by-law will be presented to Council in the by-law portion of the Regular Meeting of Council.

The Planner is keeping a public registry and if any member of the public wishes to be notified in writing of the decision on this application they can provide their name and mailing address via email to [e-mail] or by calling 519-785-0560 ext 226 no later than 4 pm on the day of the public meeting. A person or public body may appeal a decision if they have made an oral or written submission at today's meeting.  If you wish to make an oral submission during this public meeting please use the raise your hand feature in Zoom and the Clerk will allow you to speak, when the call is put out for public comments. 

4.2

Planning Report

• Recommendation:

  That West Elgin Council hereby receives the report from Heather James, Planner, regarding Zoning By-law Amendment Application D14 03-2022 – 22034 Downie Line Recommendation Report (Planning Report 2022-08);

4.3

Applicant Comments

4.4

Public Comments

4.5

Council Comments

4.6

Recommendation

• Recommendation:

  That West Elgin Council approve the rezoning of 22034 Downie Line from General Agricultural (A1) Zone to Agricultural (A2) and Restricted Agricultural (A3) Zone, in accordance with the attached draft by-law; and

  Further That West Elgin Council consider the by-law to amend the Zoning By-law, as presented in the by-law portion of the April 28, 2022 Council Agenda.

4.7

Close Public Meeting

• Recommendation:

  That West Elgin Council hereby adjourn the public meeting held pursuant to Section 34 of the Planning Act at _____ a.m.

5.

Public Meeting - Re-Zone 25597 Stalker Line

• Recommendation:

  That Council proceed into a Public Meeting at _____ pursuant to Section 34 of the Planning Act in order to hear an application to rezone property at 25597 Stalker Line. 

5.1

Purpose of the Public Meeting

The purpose of the public meeting is to consider and hear comments on a proposed amendment to the Zoning By-law as a condition of Consent Application E43-21, by rezoning of the retained farmland parcel from General Agricultural (A1) Zone to Agricultural (A2) Zone, in order to prohibit a dwelling; and rezoning the severed surplus farm dwelling parcel from General Agricultural (A1) Zone to Restricted Agricultural (A3) Zone, in order to recognize the new surplus farm dwelling lot being created with restricted agricultural land use permissions.

Council will not make a decision on the application at this public meeting.  Based on the recommendation and information received at this public meeting an amending by-law will be presented to Council in the by-law portion of the Regular Meeting of Council.

The Planner is keeping a public registry and if any member of the public wishes to be notified in writing of the decision on this application they can provide their name and mailing address via email to [e-mail] or by calling 519-785-0560 ext 226 no later than 4 pm on the day of the public meeting. A person or public body may appeal a decision if they have made an oral or written submission at today's meeting.  If you wish to make an oral submission during this public meeting please use the raise your hand feature in Zoom and the Clerk will allow you to speak, when the call is put out for public comments. 

5.2

Planning Report

• Recommendation:

  That West Elgin Council hereby receives the report from Heather James, Planner, regarding Zoning By-law Amendment Application D14 04-2022 – 25597 Stalker Line Recommendation Report (Planning Report 2022-09); 

5.3

Applicant Comments

5.4

Public Comments

5.5

Council Comments

5.6

Recommendation

• Recommendation:

  That West Elgin Council approve the rezoning of 25597 Stalker Line from General Agricultural (A1) Zone to Agricultural (A2) and Restricted Agricultural (A3) Zone, in accordance with the attached draft by-law; and

  Further That West Elgin Council consider the by-law to amend the Zoning By-law, as presented in the by-law portion of the April 28, 2022, Council Agenda.

5.7

Close Public Meeting

• Recommendation:

  That West Elgin Council hereby adjourn the public meeting held pursuant to Section 34 of the Planning Act at _____ a.m.

6.

Public Meeting - Re-Zone 20183 Marsh Line

• Recommendation:

  That Council proceed into a Public Meeting at _____ pursuant to Section 34 of the Planning Act in order to hear an application to rezone property at 20183 Marsh Line.

6.1

Purpose of the Public Meeting

The purpose of the public meeting is to consider and hear comments on a proposed amendment to the Zoning By-law as a condition of Consent Application E67-21, by rezoning of the severed surplus farm dwelling parcel from General Agricultural (A1) Zone to Restricted Agricultural (A3) Zone, in order to recognize the new surplus farm dwelling lot being created with restricted agricultural land use permissions. The retained parcel will remain in the General Agricultural (A1) Zone, since it is to be amalgamated with the property to the west, also owned by the purchasing farmer. 

Council will not make a decision on the application at this public meeting.  Based on the recommendation and information received at this public meeting an amending by-law will be presented to Council in the by-law portion of the Regular Meeting of Council.

The Planner is keeping a public registry and if any member of the public wishes to be notified in writing of the decision on this application they can provide their name and mailing address via email to [e-mail] or by calling 519-785-0560 ext 226 no later than 4 pm on the day of the public meeting. A person or public body may appeal a decision if they have made an oral or written submission at today's meeting.  If you wish to make an oral submission during this public meeting please use the raise your hand feature in Zoom and the Clerk will allow you to speak, when the call is put out for public comments. 

6.2

Planning Report

• Recommendation:

  That West Elgin Council hereby receives the report from Heather James, Planner regarding Zoning By-law Amendment Application D14 06-2022 – 20183 Marsh Line Recommendation Report (Planning Report 2022-10);

6.3

Applicant Comments

6.4

Public Comments

6.5

Council Comments

6.6

Recommendation

• Recommendation:

  That West Elgin Council approve the rezoning of 20183 Marsh Line from General Agricultural (A1) Zone to Agricultural (A2) and Restricted Agricultural (A3) Zone, in accordance with the attached draft by-law; and

  Further That West Elgin Council consider the by-law to amend the Zoning By-law, as presented in the by-law portion of the April 28, 2022, Council Agenda.

6.7

Close of Public Meeting

• Recommendation:

  That West Elgin Council hereby adjourn the public meeting held pursuant to Section 34 of the Planning Act at _____ a.m. to reconvene in Regular Meeting of Council. 

7.

Adoption of Minutes

• Recommendation:

  That the Minutes of the Council meeting on April 14, 2022 be adopted as circulated and printed.

8.

Business Arising from Minutes

8.1

Horticultural Society Waiver of Fees Request

The Horticultural Society has requested the use of the gymnasium now due to concerns over COVID.  A 3/4 vote to reconsider the resolution made at last meeting is required and then the original resolution can be amended with the updated fees waived. 

9.

Staff Reports

9.1

Operations & Community Services

9.1.1

E. Jocius, Operations & Community Services Coordinator - 2022 Waiver of Fees Update

• Recommendation:

  That West Elgin Council hereby receives the report from Emily Jocius, Operations & Community Services Coordinator re: 2022 Waiver of Fees Update for information purposes.

10.

Approval of Waiver of Fees

10.1

WECHC - Zumbini

• Recommendation:

  That West Elgin Council hereby ______ the request of West Elgin Community Health Centre for the waiver of fees totaling $200 for the weekly rental of the Miller Park Pavilion in the months of June and July. 

10.2

West Lorne Ladies Slo-Pitch

• Recommendation:

  That West Elgin Council hereby _________ the request to reduce the baseball diamond rental fees to a total of $200 plus applicable taxes per team for the West Lorne Ladies Slo-Pitch teams.

11.

Committee and Board Report

11.1

Councillor Reports from Committees

11.2

Tri-County Water Board Minutes - January 25, 2022

11.3

West Lorne Heritage Homes - Minutes February 28, 2022

12.

Accounts

• Recommendation:

  THAT the Mayor and Treasurer are hereby authorized to sign Payment Voucher #4A amounting to  $365,583.26 in settlement of General, Road, Water and Arena Accounts including EFT#5065-5106, online Payments# 904-909, cheque# 25917-25919 and Payroll PP08.

13.

Correspondence

13.1

Township of Mulmur - More Homes for Everyone Act

13.2

OPP - Household count for West Elgin

13.3

Ministry of Environment, Conservation and Parks - Phase 2 Regulations Under Conservation Authorities Act

13.4

Ministry of Health - Continued Mask and Face Covering Requirements in Certain Settings

14.

Council Inquires/Announcements

14.1

Notice of Motion

14.2

Statements/Inquires by Councillors

14.3

Matters of Urgency

15.

By-Laws

15.1

By-Law 2022-21 - Repeal Vaccination Verification Policy

• Recommendation:

  That By-Law 2022-21, being a by-law to repeal policy HR.2.34 Vaccination Verification Policy, be read a first, second and third and final time. 

15.2

By-Law 2022-22 - Rezone 22034 Downie Line

• Recommendation:

  That By-Law 2022-22 being a By-Law to Amend the Municipality of West Elgin Comprehensive Zoning By-Law No. 2015-36 for the property known as 22034 Downie Line, be read a first, second and third and final time. 

15.3

By-Law 2022-23 - Rezone 25597 Stalker Line

• Recommendation:

  That By-law 2022-2 being a By-Law to Amend the Municipality of West Elgin Comprehensive Zoning By-Law No. 2015-36 for the property known as 25597 Stalker Line, be read a first, second and third and final time. 

15.4

By-Law 2022-24 Rezone 20183 Marsh Line

• Recommendation:

  That By-law 2022-24 being a By-Law to Amend the Municipality of West Elgin Comprehensive Zoning By-Law No. 2015-36 for the property known as 20183 Marsh Line, be read a first, second and third and final time. 

16.

Closed Session

• Recommendation:

  That the Council of the Municipality of West Elgin Council hereby proceeds into Closed Session at _________ a.m. under Section 239 2(b, c, d& e) of the Municipal Act R.S.O. 2001 consideration will be given to matters pertaining to:

  1. personal matters about an individual, including a municipal or local board employee;
  2. a proposed or pending acquisition or disposition of land by the municipality or local board; 
  3. labour relations or employee negotiations; and
  4. litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board. 

17.

Report out of Closed

18.

Confirming By-Law

• Recommendation:

  That By-law 2022-25  being a By-law to confirm the proceeding of the Regular Meeting of Council held on April 28, 2022 be read a first, second and third and final time. 

19.

Adjournment

• Recommendation:

  That the Council of the Municipality of West Elgin hereby adjourn at ________ to meet again at 9:30 a.m. on May 12, 2022 or at the call of the Chair.