Municipality of West Elgin
Agenda
Council Meeting

Meeting #:
Date:	Thursday, May 26, 2022 at 9:30 A.m. - 10:30 A.m.
Location:	West Elgin Community Complex - Hybrid Meeting 160 Main Street West Lorne Electronic Hybrid Meeting

This meeting will be broadcasted and the recording made available after the meeting on the municipal website. If you require an alternate format or accessible communication support or wish to receive the link to the meeting via email please contact the Clerk, at 519-785-0560 or by email at [e-mail].

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1.

Call to Order

2.

Adoption of Agenda

• Recommendation:

  That West Elgin Council hereby adopts the Agenda as presented.

3.

Disclosure of Pecuniary Interest

4.

Public Meeting - 196 Ridge Street

• Recommendation:

  That West Elgin Council hereby proceed into a Public Meeting at _____ pursuant to Section 34 of the Planning Act in order to hear an application to rezone property at 196 Ridge Street, West Lorne.

4.1

Purpose of the Public Meeting

The purpose of the public meeting is to consider and hear comments on a proposed amendment to the Zoning By-law to rezone lands known municipally as 196 Ridge Street, from Residential First Density with Holding 1 (R1-H-1) to Residential Third Density Special Use Regulation 2 (R3-2) to permit a proposed four (4) building, twenty-two (22) unit townhouse development with a reduced minimum front yard depth from 7.5 m to 3 m; a reduced minimum side yard width from 6.0 m to 4.05 m; and, reduced minimum parking space length from 6.0 m to 5.49 m. 

Council will not make a decision on the application at this public meeting. Based on the recommendation and information received at this public meeting an amending by-law will be presented to Council in the by-law portion of the Regular Meeting of Council. The Planner is keeping a public registry and if any member of the public wishes to be notified in writing of the decision on this application they can provide their name and mailing address via email to [e-mail] or by calling 519-
785-0560 ext 226 no later than 4 pm on the day of the public meeting. A person or public body may appeal a decision if they have made an oral or written submission at today's meeting. If you wish to make an oral submission during the public meeting please use the raise your hand feature in Zoom and the Clerk will allow you to speak, when the call is put out for public
comments.

4.2

Planner Report

4.2.1

Zoning By-law Amendment Application D14 07-2022 – Recommendation Report

• Recommendation:

  That West Elgin Council hereby receives the report from Heather James, Planner, regarding Zoning By-law Amendment Application D14 07-2022 – Part of Lot 64, Plan 199, 196 Ridge Street Recommendation Report (Planning Report 2022-16); 

4.3

Applicant Comments

4.4

Public Comments

4.5

Council Comments

4.6

Staff Recommendation

• Recommendation:

  That West Elgin Council approve the rezoning of Part of Lot 64, Plan 199, 196 Ridge Street from Residential First Density Holding 1 (R1-H-1) to Residential Third Density Special Use Regulation 2 (R3-2) to permit a proposed four (4) building, twenty-two (22) unit townhouse development with reduced zoning regulations, in accordance with the draft by-law contained within Appendix Three of this report; and

  Further That West Elgin Council consider the by-law to amend the Zoning By-law, as presented in the by-law portion of the May 26, 2022, Council Agenda.

4.7

Close of Public Meeting

• Recommendation:

  That West Elgin Council hereby adjourn the public meeting held pursuant to Section 34 of the Planning Act at _____ a.m. to reconvene in Regular Meeting of Council.

5.

Public Meeting - Thomson Line

• Recommendation:

  That West Elgin Council hereby proceed into a Public Meeting at _____ pursuant to Section 34 of the Planning Act in order to hear an application to rezone property on the North side of Thomson Line, s Part of Lot 6, Concession 10.

5.1

Purpose of the Public Meeting

The purpose of the public meeting is to consider and hear comments on a proposed amendment to the Zoning By-law for lands legally described as Part of Lot 6, Concession 10 with no assigned municipal address and located on the north side of Thomson Line,  from Agricultural (A2) Zone to General Agricultural (A1) Zone, in order to permit a single unit dwelling and other A1 Permitted Uses. 

Council will not make a decision on the application at this public meeting. Based on the recommendation and information received at this public meeting an amending by-law will be presented to Council in the by-law portion of the Regular Meeting of Council. The Planner is keeping a public registry and if any member of the public wishes to be notified in writing of the decision on this application they can provide their name and mailing address via email to [e-mail] or by calling 519-
785-0560 ext 226 no later than 4 pm on the day of the public meeting. A person or public body may appeal a decision if they have made an oral or written submission at today's meeting. If you wish to make an oral submission during the public meeting please use the raise your hand feature in Zoom and the Clerk will allow you to speak, when the call is put out for public
comments.

5.2

Planners Report

5.2.1

H. James Zoning By-law Amendment Application D14 08-2022 – Recommendation Report

• Recommendation:

  That West Elgin Council hereby receives the report from Heather James, Planner regarding Zoning By-law Amendment Application D14 08-2022 – Part of Lot 6, Concession 10 Recommendation Report (Planning Report 2022-17);

   

5.3

Applicant Comments

5.4

Public Comments

5.5

Council Comments

5.6

Staff Recommendation

• Recommendation:

  That West Elgin Council refuse the rezoning of Part of Lot 6, Concession 10.

5.7

Close of Public Meeting

• Recommendation:

  That West Elgin Council hereby adjourn the public meeting held pursuant to Section 34 of the Planning Act at _____ a.m. to reconvene in Regular Meeting of Council.

6.

Public Meeting - Southwest Corner of Graham and Jane Streets

• Recommendation:

  That West Elgin Council hereby proceed into a Public Meeting at _____ pursuant to Section 34 of the Planning Act in order to hear an application to rezone property at Southwest Corner of Graham and Jane Streets, West Lorne.

6.1

Purpose of the Public Meeting

The purpose of the public meeting is to consider and hear comments on a proposed amendment to the Zoning By-law to rezone lands located on the Southwest Corner of Graham Road and Jane Street in West Lorne, from Open Space (OS) to Residential Third Density (R3) to permit residential townhouse development.

Council will not make a decision on the application at this public meeting. Based on the recommendation and information received at this public meeting an amending by-law will be presented to Council in the by-law portion of the Regular Meeting of Council. The Planner is keeping a public registry and if any member of the public wishes to be notified in writing of the decision on this application they can provide their name and mailing address via email to [e-mail] or by calling 519-785-0560 ext 226 no later than 4 pm on the day of the public meeting. A person or public body may appeal a decision if they have made an oral or written submission at today's meeting. If you wish to make an oral submission during the public meeting please use the raise your hand feature in Zoom and the Clerk will allow you to speak, when the call is put out for public
comments.

6.2

Planners Report

6.2.1

H. James, Planner - Zoning By-law Amendment Application D14 09-2022 – Recommendation Report

• Recommendation:

  That West Elgin Council hereby receives the report from Heather James, Planner, regarding Zoning By-law Amendment Application D14 09-2022 – Part of Lot 18, Concession 8 (being Part 7 on 11R-9329) Recommendation Report (Planning Report 2022-18); 

   

6.3

Public Comments

6.4

Council Comments

6.5

Staff Recommendation

• Recommendation:

  That West Elgin Council approve the rezoning of Part of Lot 18, Concession 8 (being Part 7 on 11R-9329 from Open Space (OS) to Residential Third Density (R3) to permit a future residential townhouse development, in accordance with the draft by-law contained within Appendix Two of this report; and

  Further That West Elgin Council consider the by-law to amend the Zoning By-law, as presented in the by-law portion of the May 26, 2022, Council Agenda.

6.6

Close of the Public Meeting

• Recommendation:

  That West Elgin Council hereby adjourn the public meeting held pursuant to Section 34 of the Planning Act at _____ a.m. to reconvene in Regular Meeting of Council.

7.

Adoption of Minutes

• Recommendation:

  That the Minutes of the Council meeting on May 12, 2022 be adopted as circulated and printed.

8.

Business Arising from Minutes

9.

Staff Reports

9.1

Operations & Community Services

9.1.1

L. Gosnell, Manger of Operations & Community Services - Blacks Road Bridge Rehabilitation & Culvert No. 6 Replacement

• Recommendation:

  That West Elgin Council hereby receives the report from Lee Gosnell, Manager of Operations & Community Services re: Blacks Road Bridge Rehabilitation & Culvert No. Replacement; and

  That West Elgin Council hereby awards the Blacks Road Bridge Rehabilitation Contract to Theo Vandenberk Construction Inc. at a cost of $446,190.00 plus applicable taxes; and

  That West Elgin Council hereby awards the Culvert No. 6Replacement Contract to Theo Vandenberk Construction Inc. at a cost of $400,238.00 plus applicable taxes; and

  That West Elgin Council hereby authorize the Mayor and Clerk to execute all necessary contracts and documents for the Blacks Road Bridge Rehabilitation and Culvert No. 6 Replacement.

9.2

Clerk's

9.2.1

J. Nethercott, Clerk - 2022 Municipal Election – Establishment of Joint Compliance Audit Committee

• Recommendation:

  That West Elgin Council hereby receives the report from Jana Nethercott, Clerk re: 2022 Municipal Election – Establishment of Joint Compliance Audit Committee for information purposes; and

  That West Elgin Council consider the by-law to establishing an Election Joint Compliance Audit Committee for the 2022 Municipal Election in accordance with the Municipal Elections Act, 1996 as amended, in the By-law portion of the agenda.

9.2.2

J. Nethercott, Clerk - Land Transfer Clarification

• Recommendation:

  That West Elgin Council hereby receives the report from Jana Nethercott, Clerk re: Land Transfer Clarification; and

  
  That West Elgin Council hereby approve proceeding under By-Law 2019-14 with the disposition of lands declared surplus under Council Resolution 2019-09, being lands legally described as Part of Lot 64, Plan 199 Parts 2 and 3 on RT 11R-9125; and

  That West Elgin Council hereby approves the method of disposal as Single Source Sale to Arvai Developments Inc., with no appraisal needed as per Sections 5(b) of By-Law 2019-14.

9.3

Finance/Administration

9.3.1

M. Badura, CAO/Treasurer - Port Glasgow Yacht Club Marina Ring Road Paving

• Recommendation:

  That West Elgin Council hereby receives the report from Magda Badura, CAO/Treasurer re: Port Glasgow Yacht Club Ring Road Paving; and

  That West Elgin Council hereby grants approval for the Port Glasgow Yacht Club to place asphalt surface on the municipally owned portion of the Marina Ring Road; and

  That West Elgin Council hereby grant approval for the Port Glasgow Yacht Club to borrow up to $125,000 from the Breakwater Extension Reserve Fund and enter into an agreement with the Municipality for a repayment schedule over a five (5) year term;

10.

Committee and Board Report

10.1

Councillor Reports from Committees

10.2

Recreation Committee Minutes - April 20, 2022

10.3

West Elgin Community Centre Board of Management

• Recommendation:

  That West Elgin Council hereby confirms Terry Weed as the West Lorne Minor Hockey Representative to the West Elgin Community Centre Board of Management. 

11.

Accounts

• Recommendation:

  THAT the Mayor and Treasurer are hereby authorized to sign Payment Voucher #5A amounting to  $728,416.38 in settlement of General, Road, Water and Arena Accounts including EFT#5155-5242, online Payments# 918-924, cheque# 25933-25934 and Payroll PP10.

12.

Correspondence

12.1

Elgin County Council Highlights -  May 10, 2022

12.2

Ministry of Solicitor General - Conclusion of COVID-19 Enforcement Support Line

12.3

Community Schools Alliance - Three Point Action Plan in Support of Rural and Northern Education Background Information

12.4

City of Brantford - Release all Documents Related to Former Mohawk Institute Residential School

12.5

RAAS - Road Closure Request

13.

Up Coming Meetings

13.1

Four Counties Transit - May 31 at 8:30 a.m.

13.2

Committee of Adjustment - June 9 at 9:00 a.m.

13.3

Council Meeting - June 9, 2022

14.

Council Inquires/Announcements

14.1

Notice of Motion

14.2

Statements/Inquires by Councillors

14.3

Matters of Urgency

15.

By-Laws

15.1

2022-34 - Establish Joint Compliance Audit Committee

• Recommendation:

  That By-law 2022-34 being a By-law to establish an Election Joint Compliance Audit Committee for the 2022 Municipal Election in accordance with the Municipal Elections Act, 1996, as amended, be read a first, second and third and final time. 

15.2

2022-36 - ReZone 196 Ridge Street

• Recommendation:

  That By-law 2022-36 Being a By-Law to Amend the Municipality of West Elgin Comprehensive Zoning By-Law No. 2015-36 for the property known as 196 Ridge Street, be read a first, second and third and final time. 

15.3

2022-37 - Rezone Southwest Corner of Graham and Jane Streets

• Recommendation:

  That By-law 2022-7 Being a By-Law to Amend the Municipality of West Elgin Comprehensive Zoning By-Law No. 2015-36 for the property known as Part of Lot 18, Concession 8, being Part 7 on 11R-9329, be read a first, second and third and final time. 

16.

Confirming By-Law

• Recommendation:

  That By-law 2022-35 being a By-law to confirm the proceeding of the Regular Meeting of Council held on May 26,2022 be read a first, second and third and final time. 

17.

Adjournment

• Recommendation:

  That the Council of the Municipality of West Elgin hereby adjourn at ________ to meet again at 9:30 a.m. on June 9, 2022 or at the call of the Chair.