Municipality of West Elgin
Revised Agenda
Council Meeting

Meeting #:
Date:	Thursday, October 14, 2021 at 9:30 A.m. - 10:30 A.m.
Location:	West Elgin Community Complex - Hybrid Meeting 160 Main Street West Lorne Electronic Hybrid Meeting

Due to COVID-19 and physical distancing requirements this meeting is being held in an alternate location to allow the public to attend.  Please contact the Clerk’s Department if you require an alternate format or accessible communication support or wish to receive the link to the meeting, at 519-785-0560 or by email at [e-mail].

---

1.

Call to Order

2.

Adoption of Agenda

• Recommendation:

  That West Elgin Council hereby adopts the Agenda as presented.

3.

Closed Session

• Recommendation:

  That the Council of the Municipality of West Elgin Council hereby proceeds into Closed Session at ______________ a.m. under Section 239(2)(b) of the Municipal Act, R.S.O. 2001 consideration will be given to matters pertaining to an identifiable individual, including a municipal or local board employee. 

4.

Report from Closed Session

5.

Disclosure of Pecuniary Interest

6.

Meeting to Consider Engineers Report Under Drainage Act

6.1

J.M Spriet, PEng. - Pool Outlet Drain

6.2

Public Comments

6.3

Council Comments

6.4

Provisional By-law

• Recommendation:

  That West Elgin Council receives the Engineers Report on the Pool Outlet Drain as prepared by Mr. J.M. Spriet, P.Eng; and

   

  That West Elgin Council authorizes staff to initiate the tender process, if required, for the improvement of the Pool Outlet Drain to be considered by Council following the Court of Revision; and

  
  That West Elgin Council consider the provisional By-law as presented in the By-law portion of the agenda for a first and second reading. 

7.

Adoption of Minutes

• Recommendation:

  That the Minutes of the Council meeting on September 23, 2021 and Committee of the Whole meeting on October 5, 2021 be adopted as circulated and printed.

8.

Business Arising from Minutes

9.

Staff Reports

9.1

Building

9.1.1

J. Morgan-Beunen, CBO - Building Activity Report September 2021

• Recommendation:

  That West Elgin Council hereby receives the report from Jackie Morgan-Beunen, CBO re: Building Permit Report for September 2021 for information purposes.

9.2

Municipal Drains

9.2.1

J. Nethercott, Clerk - Appoint Court of Revision – Hepburn, Lalonde and Shunpiker Drains

• Recommendation:

  That West Elgin Council hereby receives the report from J. Nethercott, Clerk re: Appoint 1 Member to Court of Revision for Hepburn, Lalonde and Shunpiker Municipal Drains; and

  Whereas The Municipality of West Elgin has an interest in the Hepburn and Lalonde Municipal Drains with the Municipality of Chatham-Kent; and

  Whereas Courts of Revision have been scheduled by the Municipality of Chatham-Kent on Tuesday November 16, 2021 at 6:00 p.m. via Zoom

  Be it resolved that West Elgin Council hereby appoints ________ to the Court of Revision for the Hepburn, Lalonde and Shunpiker Municipal Drains:

9.3

Operations & Community Services

9.3.1

L. Gosnell, Manager of Operations & Community Services - West Lorne Complex – Roof Replacement

• Recommendation:

  That West Elgin Council hereby receives the report from Lee Gosnell, Manager of Operations & Community Services re: West Lorne Complex Roof Replacement for information purposes.

9.3.2

L. Gosnell, Manager of Operations & Community Services - Persons with Disabilities Warning Sign Policy

• Recommendation:

  That West Elgin Council hereby receives the report from Lee Gosnell, Manager of Operations & Community Services and,

  That West Elgin Council adopts a policy regarding requests for disability warning signage made by residents of West Elgin.

9.3.3

L. Gosnell, Manager of Operations and Community Services - Monthly Operations Update – September 2021

• Recommendation:

  That West Elgin Council hereby receives the report from Lee Gosnell, Manager of Operations & Community Services for information purposes.

9.4

Clerks

9.4.1

J. Nethercott, Clerk - Accessibility Policy Updates

• Recommendation:

  That West Elgin Council hereby receives the report from J. Nethercott, Clerk re: Accessibility Policy Updates; and

  That West Elgin Council consider approving the updated Accessibility Policies; HR 8.2 Accessibility Policy, HR 8.3 Emergency Response, HR 8.4 Accommodation in Workplace, HR 8.5 Return to Work and HR 8.6 Temporary Service Disruption in the by-law portion of the agenda.

9.4.2

J. Nethercott, Clerk - 2022 Municipal and School Board Election Voting Method

• Recommendation:

  That West Elgin Council hereby receives the report from J. Nethercott, Clerk re: 2022 Municipal and School Board Election Voting Method; and

  That West Elgin Council direct staff to bring forward a By-law at the next Regular Council Meeting to approve the use of Alternate Voting Methods for the 2022 Municipal and School Board Election; and

  That West Elgin Council adopt the staff recommendation that the 2022 Municipal and School Board Election Voting Methods be by Telephone and Internet voting with in-person polling stations or voter help centres.

9.4.3

J. Nethercott, Clerk - OPP Contract Renewal for Elgin Group

• Recommendation:

  That West Elgin Council hereby receives the report from J. Nethercott, Clerk re: OPP Contract Renewal for Elgin Group; and

  That West Elgin Council hereby consider approval of the Elgin Group Amending Agreement with the OPP in the By-law Portion of the Agenda.

9.4.4

J. Nethercott, Clerk - Supporting People and Business Act

• Recommendation:

  That West Elgin Council hereby receives the report from Jana Nethercott, Clerk re: Supporting People and Business Act, for information purposes.

9.5

Finance/Administration

9.5.1

M. Badura. CAO/Treasurer and J. Nethercott, Clerk - Administration Monthly Update for September 2021

• Recommendation:

  That West Elgin Council hereby receives the report from Jana Nethercott, Clerk and Magda Badura CAO/Treasurer re: Administration Monthly Report for September 2021 for information purposes

9.5.2

M. Badura, CAO/Treasurer - COVID-19 Vaccination Verification Policy

Secretary's Note: An updated policy was added to the agenda on October 13, 2021.  

• Recommendation:

  That West Elgin Council hereby receives the report from M. Badura, CAO/Treasurer re: COVID-19 Vaccination Verification Policy; and

  That West Elgin hereby adopts the COVID-19 Vaccination Verification Policy as attached.

10.

Committee and Board Report

10.1

Councillor Reports from Committees

11.

Accounts

• Recommendation:

  That the Mayor and Treasurer are hereby authorized to sign Payment Voucher #10 amounting to  $ 1,887,111.25 in settlement of General, Road, Water and Arena Accounts including EFT#4378-4451, online Payments# 776-791, cheque# 25767-25776 and Payroll PP19-20.

12.

Waiver of Fees Request

• Recommendation:

  That West Elgin Council hereby approves/denies the Waiver of Fees requests under consent item number 12.1

12.1

West Elgin Business Group

13.

Upcoming Meetings

• October 26 - Tri-County Water Board 7pm
• October 28 - Council 9:30 am
• November 4 - Court of Revision 9:30 am
• November 4 - Committee of the Whole - Fees & Charges Review 9:30 am
• November 18 - Council 9:30 am

14.

Correspondence

14.1

Ministry of Municipal Affairs and Housing - Construction Noise

14.2

Province of Ontario - Easing of Capacity Limits in Select Settings

14.3

ROMA Conference - Virtual Conference 2022

14.4

Elgin County Land Division - Notice of Deferral

14.5

Elgin County Land Division - Notice of Decision

14.6

Elgin County OP Community Engagement Notice

14.7

Kingsville - Support of Eye Care in Ontario

14.8

West Lorne Lawn Bowling - Request to erect shade structures

14.9

Request to Close Jessie Street

14.10

Robert Van Every - Request of Council

15.

By-Laws

15.1

By-Law 2021-54 - Accessibility Policies

• Recommendation:

  That By-law 2021-54 being a By-law to repeal and replace a policies with respect to Accessibility – HR 8.2 Accessibility, HR 8.3 Emergency Response, HR 8.4 Accommodation in the Workplace, HR 8.5 Return to Work and HR 8.6 Temporary Service Disruption, be read a first, second, third and final time. 

15.2

By-Law 2021-55 Pool Outlet Drain

• Recommendation:

  That By-law 2021-55 being a By-Law to provide for the reconstruction of the Pool Outlet Drain in the Municipality of West Elgin, be read a first and second time and be provisionally adopted.  

15.3

By-Law 2021-56 - Amend OPP Agreement

• Recommendation:

  That By-law 2021-56 being A By-law to Authorize the Mayor and Clerk to Execute an Amending Agreement with Her Majesty the Queen in Right of Ontario as Represented by the Solicitor General for the Provision of Police Services for the Elgin Group Municipalities, be read a first, second and third and final time. 

16.

Confirming By-Law

• Recommendation:

  That By-law 2021-57 being a By-Law to confirm the proceedings of the Regular Meeting of Council held on October 14, 2021, be read a first, second and third and final time.

17.

Adjournment

• Recommendation:

  That the Council of the Municipality of West Elgin hereby adjourn at ________ to meet again at 9:00 a.m. on October 28, 2021 or at the call of the Chair.