Municipality of West Elgin
Agenda
Council Meeting

Meeting #:

Date:

Thursday, May 23, 2024 at 4:00 P.m. - 5:00 P.m.

Location:

Council Chambers

160 Main Street

West Lorne

Council Meetings are held in-person at 160 Main Street, West Lorne, and the post-meeting recording available at www.westelgin.net, when available (pending no technical difficulties).

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1.

Call to Order

2.

Adoption of Agenda

• Recommendation:

  That West Elgin Council hereby adopts the Regular Council Agenda for May 23, 2024, as presented.

3.

Disclosure of Pecuniary Interest

4.

Public Meeting

• Recommendation:

  That West Elgin Council hereby proceed into a Public Meeting pursuant to the Planning Act.

4.1

Zoning By-law Amendment Application D-14 2-2024

4.1.1

Planners Report

• Recommendation:

  That West Elgin Council hereby receives the report from Robert Brown, Planner regarding Zoning By-law Amendment Application D-14 2-2024 – 15677 Dunborough Road Recommendation Report (Planning Report 2024-13);

  That West Elin Council approve the zoning amendment for the subject parcel at 15677 Dunborough Road to permit a second dwelling for farm help;

  That West Elgin Council consider the by-law to amend the Zoning By-law, as presented in the by-law portion of the May 23, 2024, Council Agenda.

4.1.2

Public Comment

None received at the Municipal Office, prior to publishing the agenda. 

4.1.3

Applicant Comment

4.1.4

Council Comment

4.1.5

Adjournment

• Recommendation:

  That West Elgin Council hereby adjourn the public meeting pursuant to the Planning Act. 

5.

Adoption of Minutes

• Recommendation:

  That West Elgin Council hereby adopt the Minutes of May 9, 2024, as presented. 

6.

Business Arising from Minutes

7.

Staff Reports

7.1

Water

7.1.1

Sam - OCWA Quarterly Water Report

• Recommendation:

  That West Elgin Council hereby acknowledge receipt of the West Elgin Distribution System Operations Report, First Quarter, 2024, presented by Sam Smith, Senior Operations Manager, Ontario Clean Water Agency. 

7.2

Wastewater

7.2.1

Sam - OCWA Quarterly Wastewater Reports

• Recommendation:

  That West Elgin Council hereby acknowledge receipt of the West Lorne Wastewater Treatment Plant Operations Report, First Quarter, 2024; and the Rodney Wastewater Treatment Plant Operations Report, First Quarter, 2024, presented by Sam Smith, Senior Operations Manager, Ontario Clean Water Agency. 

7.3

Fire

7.3.1

Tanker Apparatus Replacement

• Recommendation:

  That West Elgin Council hereby receives the report from Jeff McArthur, Fire Chief; and

  That Staff be authorized to purchase, from Commercial Emergency Equipment Company, one (1) Maxi-Metal Tanker based on the specifications in the proposal, in the amount of $738,491.23 plus applicable taxes, to replace the 1998 Tanker currently in service at Station 2 in West Lorne.

7.4

Operations & Community Services

7.4.1

Ridout Street Sidewalk Removal

• Recommendation:

  That West Elgin Council hereby receives the report from Lee Gosnell, Manager of Operations & Community Services; And

  That West Elgin Council supports removal of the sidewalk along the west side of Ridout Street between Queens Line and Maple Street.

7.5

Clerk's

7.5.1

Residential Backyard Chickens

• Recommendation:

  That West Elgin Council hereby receives the report from Terri Towstiuc, Clerk Re: Residential Backyard Chickens; And

  Option 1: That Council direct staff to prepare an online survey, to gauge residents’ interest for backyard chickens within residential areas, within the Municipality.

  OR

  Option 2: That Council direct the Clerk to work with the necessary departments, to establish the required policies and procedures to allow Residential Backyard Chickens.

7.6

Finance/Administration

7.6.1

Update on Recommendations from the Organizational Review

• Recommendation:

  That West Elgin Council hereby receives the report from M. Badura, CAO/Treasurer re: Update on Recommendations from the Organizational Review for information only.

7.6.2

Sanitary Sewer and Water Connection Fees

• Recommendation:

  That West Elgin Council hereby receives the report from M. Badura, CAO/Treasurer; and That West Elgin Council approves the following fees:

  West Lorne and Rodney Sanitary Sewer Connection fees as outlined in the By-Law 2024-42

  And That; West Elgin Council approve revised Water fees as outlined in 2024 Fees and Charges Schedule.

7.6.3

Health & Safety – Harassment and Violence in the Workplace Policy

• Recommendation:

  That West Elgin Council hereby receives the report from M. Badura, CAO/Treasurer re: Health & Safety – Harassment and Violence in the Workplace Policy and That West Elgin Council approves the proposed revisions to the policy.

8.

Committee and Board Reports or Updates

9.

Accounts

• Recommendation:

  THAT the Mayor and Treasurer are hereby authorized to sign Payment Voucher #5A amounting to $195,180.44 in settlement of General, Road, Water and Arena Accounts including EFT#8348-8356, on-line payment# 1379-1382 and Payroll Pay Period 10.

10.

Notice of Motion

10.1

Councillor Navackas - Hydro One, Community Engagement Partnership 

11.

Council Inquires/Announcements

12.

Correspondence

• Recommendation:

  That West Elgin Council hereby receive and file all correspondence not otherwise dealt with.

12.1

June is Seniors Month: Keeping seniors fit, active and socially connected

12.2

AMO Education - Cybersecurity for Municipal Councillor's

12.3

2025 Municipal Policing Billing Statement Property Count

12.4

Bill 185, Cutting Red Tape to Build More Homes Act, 2024, Watson & Associates letter dated May 10, 2024

13.

Items Requiring Council Consideration

13.1

Rodney Aldborough Agricultural Society (Rodney Fair) Agreement

For discussion purposes, for the purpose of an updated agreement with the Rodney Aldborough Agricultural Society for the annual Fall Fair. 

13.2

Economic Development Committee, Terms of Reference 2024

• Recommendation:

  That West Elgin Council hereby approve the Economic Development Committee Terms of Reference, as conditionally approved on May 1, 2024, as presented. 

13.3

Old Town Hall Committee, Terms of Reference, 2024

Additional members approved by Council. Terms of Reference revised to reflect the approved changes. 

• Recommendation:

  That West Elgin Council hereby approved the revised Old Town Hall Committee Terms of Reference, as presented. 

13.4

Recreation Committee, Additional Members

For information and discussion purposes. 

• Recommendation:

  That West Elgin Council hereby approve _________ additional members to the Rodney Recreation Committee, in addition to the replacement of the student member. 

13.5

Reading Garden Furniture Application

• Recommendation:

  That West Elgin Council hereby supports the request from Brian Masschaele, Director of Community and Cultural Services, County of Elgin, for the proposed outdoor furniture location for a reading garden located outside of the West Lorne Library.

14.

Upcoming Meetings

• June 10, 2024 - 7:00pm - Recreation Meeting
• June 13, 2024 - 4:00pm - Regular Council
• June 27, 2024 - 4:00pm - Regular Council

15.

By-Laws

15.1

2024-39 - Zoning By-law Amendment, 15677 Dunborough Road

• Recommendation:

  That By-law 2024-39, Being a By-Law to Amend the Municipality of West Elgin Comprehensive Zoning By-Law No. 2015-36 for property known as 15677 Dunborough Road, be read a first, second and third and final time. 

15.2

2021-40, Water and Wastewater Rates for 2024

• Recommendation:

  That By-law 2024-40, Being a By-Law to Establish Rates for Municipal Water and Wastewater Services for 2024 and to repeal By-Law 2023-32, be read a first, second and third and final time.

15.3

2024-41, Transition Ratios and to Levy Taxes, 2024

• Recommendation:

  That By-law 2024-41, Being a By-Law to set the Transition Ratios and to Levy Taxes for the Year 2024, be read a first, second and third and final time. 

15.4

2024-42, Sanitary Sewer Connection Fees

• Recommendation:

  That By-law 2024-42, Being a By-Law to Impose Connection Requirements and Charges to Obtain Revenue to Pay the Capital Costs of Sanitary Sewer Systems, be read a first, second and third and final time. 

15.5

2024-43, Fees and Charges Revised, 2024

• Recommendation:

  That By-law 2024-43, Being a By-Law to Provide for Various Fees and Charges for the Municipality of West Elgin for 2024, and Repeal By-law 2024-06, be read a first, second and third and final time.

16.

Closed Session

• Recommendation:

  That West Elgin Council hereby proceeds into Closed Session at _______ pm, to discuss matters pursuant to the Municipal Act, 2001, Section 239 (2)(b) personal matters about identifiable individuals; Section 239 (2)(c), proposed or pending acquisition or disposition of land by the municipality; And Section 239 (2)(d) labour relations or employee negotiations.

17.

Report from Closed Session

18.

Confirming By-Law

• Recommendation:

  That By-law 2024-44 being a By-law to confirm the proceeding of the Regular Meeting of Council held on May 23, 2024, be read a first, second and third and final time. 

19.

Adjournment

• Recommendation:

  That the Council of the Municipality of West Elgin hereby adjourn at ________ to meet again at 4:00pm, on Thursday, June 13, 2023, or at the call of the Chair.