Municipality of West Elgin
Agenda
Council Meeting

Meeting #:
Date:
-
Location:
Electronic Participation Meeting via Zoom

Due to Orders under Reopening Ontario Act, 2020 this meeting will be held electronically. If you wish to view this meeting please contact the   Clerk’s Department  also if you require an alternate format or accessible communication support or wish to receive the link to the meeting, at 519-785-0560 or by email at clerk@westelgin.net.


  • Recommendation:

    That West Elgin Council hereby adopts the Agenda as presented.

  • Recommendation:

    That the Council of the Municipality of West Elgin Council hereby proceeds into Closed Session at ______________ a.m. under Section 239 (2)(b, f & i) of the Municipal Act, 2001 consideration will be given to personal matters about identifiable individual(s), including municipal or local board employee(s), advice that is subject to solicitor-client privilege, including communications necessary for that purpose and a trade secret or technical information supplied in confidence to the municipality, which if disclosed could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons or organization.

  • Recommendation:

    That the Minutes of the Council meeting on February 25, 2021 be adopted as circulated and printed.

9.1

  • Recommendation:

    That West Elgin Council hereby receives the report from Sam Smith, OCWA re: 2020 Schedule 22 Summary Report for the West Elgin Distribution System; and

    That West Elgin Council hereby receives the 2020 Annual Report for the West Elgin Distribution System as required under Section 11 of O'Reg 170/03

  • Recommendation:

    That West Elgin Council hereby receives the report from Sam Smith, OCWA re: West Elgin Distribution System 2020 Fourth Quarter Report for information purposes. 

  • Recommendation:

    That West Elgin Council hereby receives the report from Sam Smith, OCWA re: West Lorne Wastwater Treatment Plant 2020 Fourth Quarter Operations for information purposes. 

  • Recommendation:

    That West Elgin Council hereby receives the report from Sam Smith, OCWA re: Rodney Wastwater Treatment Plant 2020 Fourth Quarter Operations for information purposes. 

  • Recommendation:

    That West Elgin Council hereby receives the report from Jackie Morgan-Beunen, CBO re: Building Permit Report for February 2021 for information purposes.

9.4

  • Recommendation:

    That West Elgin Council hereby receives the report from Jeff McArthur, Fire Chief re: February Monthly Fire Report for information purposes.

  • Recommendation:

    That West Elgin Council hereby receives the report from Jeff McArthur, Fire Chief for information purposes.

  • Recommendation:

    That West Elgin Council hereby receives the report from Tom Mohan, Drainage Superintendent re:

    Award Arvai Drain Tender; and

    That West Elgin Council hereby awards the tender to the lowest bidder McNally Excavating Ltd. in the amount of $34,200.00 plus applicable taxes.

  • Recommendation:

    That West Elgin Council receives the report from Lee Gosnell, Manager of Operations & Community Services; and

    That West Elgin Council hereby accepts the quote submitted by Eastern Oilfield Services Ltd. at a cost of $79,875.00 plus applicable taxes for supply & application of dust suppressant included in the 2021 municipal budget.

  • Recommendation:

    That West Elgin Council hereby receives the report from Lee Gosnell, Manager of Operations & Community Services for information purposes.

  • Recommendation:

    That West Elgin Council hereby receives the report from Lee Gosnell, Manager of Operations & Community Services re: Spring Weight Restrictions on Municipal roads; and

    That West Elgin Council adopt a by-law to establish a reduced load restriction period on municipal roads in accordance with Section 122 of the Highway Traffic Act, as presented in the by-law portion of the agenda.

  • Recommendation:

    That West Elgin Council hereby receives the report from Heather James and Bryan Pearce regarding the proposed servicing options for development; and,

    That West Elgin Council hereby directs staff to circulate this report to developer/consultant contacts for further understanding of the servicing hierarchy.

  • Recommendation:

    That West Elgin Council hereby receives the report from Heather James and Bryan Pearce regarding the severance application, File E 12/21 and E 13/21, 22003 Queens Line; and,

    That West Elgin Council hereby recommends approval to the Land Division Committee of the County of Elgin for the severance application, File E 12/21, provided the following conditions are included:

    1. That prior to a decision being made by the Land Division Committee of the County of Elgin:
      1. That the severed parcel be revised from 20 metres to 19.7 metres of lot frontage.
      2. That it is acknowledged that the retained parcel’s area is approximately 2.76 hectares (6.5 acres), different from that contained in the Application and Notice.
    2. That the following conditions of approval be incorporated into the County’s recommended decision on the application:
      1. That the Applicant meet all the requirements, financial and otherwise of the Municipality, to the satisfaction and clearance of the Municipality.
      2. That the applicant provides a description of the lands to be severed which can be registered in the Land Registry Office, to the satisfaction and clearance of the Municipality.
      3. That the Applicant’s Solicitor provides an undertaking that a copy of the registered deed for the severed parcel once the transaction has occurred will be provided to the Municipality.
      4. That the Applicant shall make payment of cash-in-lieu of applicable parkland dedication pursuant to Section 51.1 of the Planning Act, to the satisfaction and clearance of the Municipality.
      5. That the Applicant successfully apply to the Municipality to obtain relief to the Zoning By-law to recognize the proposed new lot area and lot frontage of the retained parcel and having such relief to the zoning by-law come into full force and effect pursuant to the Planning Act, to the satisfaction and clearance of the Municipality.
      6. That the Voros Municipal Drain be improved pursuant to the Drainage Act, through realignment, to promote the orderly development of the severed parcel, at the Applicant’s sole cost and expense, to the satisfaction and clearance of the Municipality.
      7. That the Applicant have a drainage reapportionment completed pursuant to the Drainage Act, to the satisfaction and clearance of the Municipality.
      8. That the Applicant apply for municipal water connection, at the Applicant’s sole cost and expense, to the satisfaction and clearance of the Municipality.
      9. That the Applicant apply for a municipal sewer connection, at the Applicant’s sole cost and expense, to the satisfaction and clearance of the Municipality.
        That prior to the final approval of the County, the County is advised in writing by the Municipality how the above-noted conditions have been satisfied
      10. That the conditions of Application E 13/21 be fulfilled, in conjunction with Application E 12/21.
      11. That all conditions noted above shall be fulfilled within one year of the Notice of Decision, so that the County of Elgin is authorized to issue the Certificate of Consent pursuant to Section 53(42) of the Planning Act.

        And Further that West Elgin Council recommends approval to the Land Division Committee of the County of Elgin for the severance application, File E 13/21, provided the following:

    3. That prior to a decision being made by the Land Division Committee of the County of Elgin:
      1. That the severed parcel be revised from 20 metres to 19.7 metres of lot frontage.
      2. That it is acknowledged that the retained parcel’s area is approximately 2.64 hectares (6.2 acres), different from that contained in the Application and Notice.
    4. That the following conditions of approval be incorporated into the County’s recommended decision on the application:
      1. That the Applicant meet all the requirements, financial and otherwise of the Municipality, to the satisfaction and clearance of the Municipality.
      2. That the applicant provides a description of the lands to be severed which can be registered in the Land Registry Office, to the satisfaction and clearance of the Municipality.
      3. That the Applicant’s Solicitor provides an undertaking that a copy of the registered deed for the severed parcel once the transaction has occurred will be provided to the Municipality.
      4. That the Applicant shall make payment of cash-in-lieu of applicable parkland dedication pursuant to Section 51.1 of the Planning Act, to the satisfaction and clearance of the Municipality
      5. That the Applicant successfully apply to the Municipality to obtain relief to the Zoning By-law to recognize the proposed new lot area and lot frontage of the retained parcel and having such relief to the zoning by-law come into full force and effect pursuant to the Planning Act, to the satisfaction and clearance of the Municipality.
      6. That the Voros Municipal Drain be improved pursuant to the Drainage Act, through realignment, to promote the orderly development of the severed parcel, at the Applicant’s sole cost and expense, to the satisfaction and clearance of the Municipality.
      7. That the Applicant have a drainage reapportionment completed pursuant to the Drainage Act, to the satisfaction and clearance of the Municipality.
      8. That the Applicant apply for municipal water connection, at the Applicant’s sole cost and expense, to the satisfaction and clearance of the Municipality.
      9. That the Applicant apply for a municipal sewer connection, at the Applicant’s sole cost and expense, to the satisfaction and clearance of the Municipality.
        That prior to the final approval of the County, the County is advised in writing by the Municipality how the above-noted conditions have been satisfied
      10. That the conditions of Application E12/21 be fulfilled, in conjunction with Application E13/21.
      11. That all conditions noted above shall be fulfilled within one year of the Notice of Decision, so that the County of Elgin is authorized to issue the Certificate of Consent pursuant to Section 53(42) of the Planning Act.

9.8

  • Recommendation:

    That West Elgin Council hereby receives the report from Jana Nethercott, Clerk re: Tourism Exemption to the Retail Business Holidays Act from Rodney Market; and

    That West Elgin Council hereby schedules a Public Meeting at 9:30 a.m. on March 25, 2021 in respect of a proposed by-law to exempt the Rodney Market from the Statutory Holiday Closures pursuant to the Retail Business Holidays Act, R.S.O. 1990.

  • Recommendation:

    That West Elgin Council hereby receives the report from M. Badura, CAO/Treasurer re: 2020 Council Remuneration and Expenses report for information only.

  • Recommendation:

    That West Elgin Council hereby receives the report from M. Badura, CAO/Treasurer re: 2020 Committee Member Remuneration, for information purposes.

  • Recommendation:

    That the Mayor and Treasurer are hereby authorized to sign Payment Voucher #3 amounting to  $294,295.63 in settlement of General, Road, Water and Arena Accounts including EFT#3654-3724, online Payments# 631-640, cheque# 25654-25669 and Payroll PP04.

13.

  • Recommendation:

    That By-law 2021-16 being a by-law to authorize the execution of an agreement between Her Majesty the Queen in Right of Ontario and The Corporation of the Municipality of West Elgin for the Investing in Canada Infrastructure Program, Green Stream, be read a first, second and third and final time. 

  • Recommendation:

    That By-law 2020-17 being a by-law to authorize the execution of the Transfer Payment Agreement for the Safe Restart Agreement Phase 2 Municipal Transit Funding between Her Majesty the Queen Right in Ontario represented by the Minister of Transportation and the Corporation of the Municipality of West Elgin, be read a first, second and third and final time. 

  • Recommendation:

    That By-law 2021-18 being, a by-law to establish a reduced load restriction period on Municipal roads, be read a first, second and third and final time. 

  • Recommendation:

    That By-law 2021-19 being a by-law to appoint Community Emergency Management Coordinators (CEMC) for the Corporation of the Municipality of West Elgin, be read a first, second and third and final time. 

     

  • Recommendation:

    That By-law 2021-20 being a by-law to confirm the proceedings of the Regular Meeting of Council held on March 11, 2021, be read a first, second and third and final time. 

  • Recommendation:

    That the Council of the Municipality of West Elgin hereby adjourn at ________ to meet again at 9:30 a.m. on March 25, 2021 or at the call of the Chair. 

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