Municipality of West Elgin
Agenda
Council Meeting

Thursday, March 12, 2020 at 9:30 A.m. - 10:30 A.m.

Council Chambers, West Elgin Municipal Building

​Documents are available in alternate formats upon request.  Please contact the Clerk’s Department if you require an alternate format or accessible communication support at 519-785-0560 or by email at [e-mail].

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1.

Call to Order

2.

Adoption of Agenda

• Recommendation:

  That West Elgin Council hereby adopts the Agenda as presented.

3.

Disclosure of Pecuniary Interest

4.

Public Meeting

• Recommendation:

  That Council proceed into a Public Meeting pursuant to section 34 of the Planning Act at             a.m.

4.1

Purpose of the Public Meeting

4.2

H. James, Planner - Rezoning at 26588 Carroll Line

4.2.1

Zoning By-law Amendment 26588 Carroll Line

• Recommendation:

  That West Elgin Council hereby receives the report from Heather James regarding the application to amend the Zoning By-law for 26588 Carroll Line, File No. D14 02-2020;

  And

  That West Elgin Council consider the By-law to amend the Zoning By-law, subject to the conditions on the By-law, as presented in the By-law portion of the agenda.

4.3

Public Comments

4.4

Council Comments

4.5

Close the Public Meeting

• Recommendation:

  That West Elgin Council hereby closes the Public Meeting at         a.m. and reconvenes the Regular Meeting of Council.

5.

Delegations

5.1

Ron Fox, Port Glasgow Yacht Club - Port Glasgow Marina

• Recommendation:

  That West Elgin Council hereby receives the delegation from Ron Fox, Port Glasgow Yacht Club regarding the Port Glasgow Marina.

6.

B. Boughner Retirement - Scheduled for 11:00 a.m.

Mr. Bruce Boughner is retiring after a 37 year career with Elgin County and West Elgin Roads Departments. 

7.

Adoption of Minutes

• Recommendation:

  That the Minutes of the Regular Council Meeting on February 27, 2020 and Committee of the Whole on March 5, 2020 be adopted as circulated and printed.

8.

Business Arising from Minutes

9.

Staff Reports

9.1

Public Works

9.1.1

March Public Works Report

• Recommendation:

  That West Elgin Council hereby receives the report from Lee Gosnell, Public Works Superintendent, re: March Public Works Report for information purposes.

9.1.2

Tandem Truck Purchase

• Recommendation:

  That West Elgin Council hereby receives the report from Lee Gosnell, Public Works Superintendent re: Tandem Truck Purchase for information purchases.

9.2

Utilities

9.2.1

Award Tender for Todd Place Watermain

• Recommendation:

  That West Elgin Council hereby receives the report from M.Kalita re: Tender -Watermain Replacement on Todd Place West Lorne; and

  That West Elgin Council hereby approves the Todd Place Watermain Replacement Project; and

  That West Elgin Council hereby accepts the tender of Titan Group Construction at a cost of $471,955.38 plus applicable taxes for the Todd Place Watermain Replacement.

9.3

Recreation

9.3.1

West Elgin Monthly Recreation Report

• Recommendation:

  That West Elgin Council hereby receives the report from Jeff Slater West Elgin Recreation Superintendent for information purposes and to provide staff direction as necessary.

9.4

Treasury

9.4.1

West Lorne Sewage Additional Construction Budget Approval

• Recommendation:

  That West Elgin Council hereby receives the report from M. Badura, CAO/Treasurer re: West Lorne Sewage Additional Construction Budget and approves additional capital spending in the amount of $125,000.00 plus applicable taxes to cover remaining works that is considered critical to the operation of the plant or to health and safety of our community.

9.5

Planning

9.5.1

Severance 20662 Marsh Line

• Recommendation:

  That West Elgin Council hereby receives the report from Heather James regarding the severance application, File No. E 4/20 for 20662 Marsh Line; and

  That West Elgin Council recommends approval to the Land Division Committee of the County of Elgin for the severance application, File No. E 4/20 located at Concession 9, Southeast ¼ of Lot C and Southwest ¼ of Lot D, 20662 Marsh Line, provided the following conditions are included:

  1. That a Zoning By-law Amendment is in force and effect for the severed and retained parcels;
  2. That the owner has the necessary review and assessment conducted on the existing sewage disposal system to confirm its adequacy and/or necessary replacement to the satisfaction of the Municipality;
  3. That the grain bin located on the severed parcel be removed to the satisfaction of the Municipal Chief Building Official;
  4. That requirements of the Municipal Road Department regarding access and/or drainage have been met;
  5. That taxes have been paid in full;
  6. That two copies of the registered survey have been provided to the Municipality; and,

  f)That the solicitor provides an undertaking that a copy of the registered deed for the severed parcel once the transaction has occurred will be provided to the Municipality.

9.6

Administration

9.6.1

Public Meeting for Rodney Sewer Rates

• Recommendation:

  That a Public Meeting to discuss Rodney Sewer Rates be set for              at              .

9.6.2

Method of Disposal – Surplus Lands on Talbot Line

• Recommendation:

  That West Elgin Council hereby receives the report from Jana Nethercott, Clerk re: Method of Disposal of Surplus Lands on Talbot Line; and

  That West Elgin Council hereby determines the disposal of surplus municipally owned lands, legally described as Aldbourough Concession 12, Part Lot 18, RP 11R9642 Part 2 on Talbot Line in Rodney, Ontario, be as _____________, in accordance with By-law No 2019-14.

9.6.3

Part-Time Fire Chief Recruitment

• Recommendation:

  That West Elgin Council hereby receives the report from M. Badura, CAO/Treasurer re: Part-Time Fire Chief Recruitment and directs staff to start the recruitment process immediately.

10.

Committee and Board Report

10.1

Elgin County Council

10.2

Economic Development Committee

• Recommendation:

  That the West Elgin Economic Development Committee recommends to the Council of West Elgin that the purchase and installation of electronic signs be considered in the budget process. 

10.3

Port Glasgow Trailer Park Committee

10.4

West Elgin Community Centre Board of Management

10.5

West Elgin Recreation Committee

10.6

Community Policing Committee

10.7

Four Counties Transit Board

10.8

Healthy Communities Partnership Committee

10.9

Lower Thames Conservation Authority

10.10

Tri-County Water Board of Management

10.11

West Elgin Health Centre Support Planning Committee

10.12

West Lorne Heritage Homes Board of Directors

10.13

Rodney Aldborough Agricultural Society

11.

Accounts

• Recommendation:

  That the Mayor and Treasurer are hereby authorized to sign Payment Voucher #3 amounting to $352,983.24 in settlement of General, Road, Water and Arena Accounts (including cheques # 25297-25328, EFT#2406-2458 & online Payments# 377-387 and Payroll PP05).

12.

Notice of Motion

13.

Council Announcements

14.

Correspondence

14.1

Ministry of Municipal Affairs and Housing - Provincial Policy Statement 2020

14.2

West Nipissing - Designation of Wetlands

14.3

Rodney & District Horticultural Society - 100th Anniversary Celebration

15.

Closed Session - Scheduled for 2:00 p.m.

• Recommendation:

  That the Council of the Municipality of West Elgin Council hereby proceeds into Closed Session at ____ p.m. to address matters pertaining to personal matters about an identifiable individual, including municipal or local board employees. 

16.

Report from Closed Session

17.

By-Laws

17.1

By-Law 2020-25- Adopt 2020 Capital and Operating Budget

• Recommendation:

  That By-law 2020-25 being a by-law to adopt the 2020 Budget for the Municipality of West Elgin, be read a first, second and third and final time. 

17.2

By-Law 2020-26 - Amend Zoning By-law for 26588 Carroll Line

• Recommendation:

  That By-law 2020-26 being a by-law to amend the Municipality of West Elgin comprehensive zoning By-Law No. 2015-36 for the property known as 26588 Caroll Line, be read a first, second and third and final time. 

17.3

By-Law 2020-27 - Municipal Modernization Program Agreement

• Recommendation:

  That By-law 2020-27 being a By-law to authorize the execution of an agreement between Her Majesty the Queen Right in Ontario and The Corporation of the Municipality of West Elgin to receive funds as part of the Municipal Modernization Program, be read a first, second and third and final time. 

18.

Confirming By-Law

• Recommendation:

  That By-Law 2020-28 being a by-law to confirm the proceedings of the Regular Meeting of Council on March 12, 2020 be read a first, second, third and final time. 

19.

Adjournment

• Recommendation:

  That the Council of the Municipality of West Elgin hereby adjourn at ________ to meet again at 9:30 a.m. on March 26, 2020 or at the call of the Chair.