Municipality of West Elgin
Agenda
Council Meeting

Meeting #:

Date:

Thursday, February 23, 2023 at 9:30 A.m. - 12:30 P.m.

Location:

West Elgin Community Complex - Hybrid Meeting

160 Main St

West Lorne

Electronic Hybrid Meeting

This meeting will be held in a Hybrid format.  This meeting is broadcasted and the recording made available after the meeting on the municipal website, pending any technical difficulties. If you require an alternate format or accessible communication support or wish to receive the link to the meeting via email please contact the Clerk, at 519-785-0560 or by email at [e-mail].

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1.

Call to Order

2.

Adoption of Agenda

• Recommendation:

  That West Elgin Council hereby adopts the Agenda as presented.

3.

Disclosure of Pecuniary Interest

4.

Public Meeting - Rezoning 23727 Beattie Line

• Recommendation:

  That Council proceed into a Public Meeting at _________ a.m. pursuant to Section 34 of the Planning Act in order to hear an application to rezone a property at 23727 Beattie Line.

4.1

Purpose of Public Meeting

The purpose of the public meeting is to consider and hear comments on a proposed amendment to the Zoning By-law for lands known as 23727 Beattie Line,  to permit the addition of a second dwelling on the property and to increase the permitted size of a home occupation within the A1 Zone.
Council will not make a decision on the application at this public meeting. Based on the recommendation and information received at this public
meeting an amending by-law will be presented to Council in the by-law portion of the Regular Meeting of Council. The Planner is keeping a
public registry and if any member of the public wishes to be notified in writing of the decision on this application they can provide their name and
mailing address via email to [e-mail] or by calling 519-785-0560 ext 226 no later than 4 pm on the day of the public meeting. A
person or public body may appeal a decision if they have made an oral or written submission at today's meeting. If you wish to make an oral
submission during the public meeting please use the raise your hand feature in Zoom and the Clerk will allow you to speak, when the call is put
out for public
comments.

4.2

Zoning By-law Amendment Application D-14 1-2023 – Recommendation Report 2023-05 - Planning

4.3

Applicant Comments

4.4

Public Comments

4.5

Council Comments

4.6

Recommendation

• Recommendation:

  That West Elgin Council hereby receives the report from Robert Brown, Planner regarding Zoning By-law Amendment Application D-14 1-2023 – 23727 Beattie Line Recommendation Report (Planning Report 2023-05);

  That West Elgin Council approve the zoning amendment for the subject parcel at 23727 Beattie Line to permit a second dwelling and permit an increase to the size of a home occupation;

  That West Elgin Council consider the by-law to amend the Zoning By-law, as presented in the by-law portion of the February 23, 2023, Council Agenda.

4.7

Close of Public Meeting

• Recommendation:

  That West Elgin Council hereby adjourns the public meeting for 23727 Beattie Line, held pursuant to Section 34 of the Planning Act at ______a.m. to reconvene in the Regular Meeting of Council. 

5.

Adoption of Minutes

• Recommendation:

  That the Minutes of the Council meeting on February 9, 2023 be adopted as circulated and printed.

6.

Business Arising from Minutes

7.

Consent Agenda

• Recommendation:

  That West Elgin Council hereby receives and files the Consent Agenda for February 23, 2023 as presented. 

7.1

Communications from Other Municipalities

7.1.1

Elgin County Notice of Subdivision Application

7.1.2

Municipality of West Nipissing - Opposition to Bill 23

7.1.3

Elgin County - Notice of Woodlot Clearing

7.2

Other Items

7.2.1

2022 Elgin OPP Year End Report

7.2.2

Elgin Group Police Services Board - Bail Reform Letter

7.2.3

Elgin Group Police Services Board - Budget

8.

Staff Reports

8.1

Wastewater

8.1.1

S. Smith, OCWA - West Lorne WWTP Fourth Quarter Operations Report

• Recommendation:

  That West Elgin Council hereby receives and file the Four Quarter Operations report for the West Lorne Wastewater Treatment Plant as presented by Sam Smith of OCWA

8.1.2

S. Smith, OCWA - Rodney WWTP Fourth Quarter Operations Report

• Recommendation:

  That West Elgin Council hereby receives and file the Four Quarter Operations report for the Rodney Wastewater Treatment Plant as presented by Sam Smith of OCWA

8.2

Water

8.2.1

S. Smith, OCWA - West Elgin Water Distribution Fourth Quarter Operations Report

• Recommendation:

  That West Elgin Council hereby receives and files the Fourth Quarter Operations Report for the West Elgin Drinking Water System, as presented by Sam Smith of OCWA. 

8.3

Operations & Community Services

8.3.1

L. Gosnell, Manager of Operations & Community Services - Blue Box Transition Master Service Agreement

• Recommendation:

  That West Elgin Council hereby receives the report from Lee Gosnell Manager of Operations & Community Services re: Blue Box Transition Master Service Agreements; and

  That West Elgin Council hereby approves the Master Service Agreements between the Municipality of West Elgin and Circular Material Ontario (CMO); and

  That West Elgin Council hereby authorizes the Mayor and Clerk to execute the Master Service Agreements as presented.

8.4

Clerk's

8.4.1

J. Nethercott, Clerk - Regulating Sale and Discharge of Fireworks

• Recommendation:

  That West Elgin Council hereby receives the report from Re: Regulating the Sale and Discharge of Fireworks; and

  That West Elgin Council hereby consider a by-law to Regulate the Sale and Discharge of Fireworks for the Municipality of West Elgin;

8.4.2

J. Nethercott, Clerk - Electronic Sign Policy

• Recommendation:

  That West Elgin Council hereby receives the report from Jana Nethercott, Clerk re: Electronic Sign Policy; and

  That West Elgin Council hereby considers the Electronic Sign Policy as presented in the By-law portion of the agenda

9.

Committee and Board Report

9.1

Councillor Reports from Committees

10.

Accounts

• Recommendation:

  That the Mayor and Treasurer are hereby authorized to sign Payment Voucher #2 amounting to $1,448,672.43 in settlement of General, Road, Water and Arena Accounts including EFT#6177-6395, online Payments#1055-1077, cheque # 26108-26129 and Payroll PP01-03.

11.

Consideration of Items Requiring Discussion

12.

Council Inquires/Announcements

12.1

Notice of Motion

12.2

Statements/Inquires by Councillors

12.3

Matters of Urgency

13.

By-Laws

13.1

2023-15 - Electronic Sign Policy

• Recommendation:

  That By-law 2023-15, being a By-Law to adopt the Policy AD-4.2 – Electronic Sign Policy, be read a first, second and third and final time. 

13.2

2023-05 DK Andrews Municipal Drain (Final Reading)

• Recommendation:

  That By-law 2023-05, being a by-law to provide for the DK Andrews Drain in the Municipality of West Elgin, be read a third and final time. 

13.3

2023-16 - Regulating the Display, Sale and Setting Off of Fireworks

• Recommendation:

  That By-law 2023-16, being a By-Law to Regulate the Display, Sale and Setting Off of Fireworks in the Municipality of West Elgin, be read a first, second and third and final time. 

13.4

2023-17 - ReZone 23727 Beattie Line

• Recommendation:

  That By-law 2023-17, being a By-Law to Amend the Municipality of West Elgin Comprehensive Zoning By-Law No. 2015-36 for property known as 23727 Beattie Line, be read a first, second and third and final time. 

13.5

2023-18 - Master Service Agreement for Blue Box Collection

• Recommendation:

  That By-law 2023-18 being a By-law to Authorize the Execution of a Master Service Agreement between The Corporation of the Municipality of West Elgin and Circular Materials Ontario, be read a first, second and third and final time. 

14.

Closed Session

• Recommendation:

  That the Council of the Municipality of West Elgin Council hereby proceeds into Closed Session at ______________ a.m. under Section 239 2(b & c), consideration will be given to items pertaining to personal matters about identifiable individual(s) including municipal or local board employee(s) and a proposed or pending acquisition or disposition of land by the municipality.

15.

Report from Closed Session

16.

Confirming By-Law

• Recommendation:

  That By-law 2023-19 being a By-law to confirm the proceeding of the Regular Meeting of Council held on February 23, 2023 be read a first, second and third and final time. 

17.

Adjournment

• Recommendation:

  That the Council of the Municipality of West Elgin hereby adjourn at ________ to meet again as Committee of the Whole at 9:30 a.m. on March 2, 2023 and as Council at 9:30 a.m. on March 9, 2023 or at the call of the Chair.