Municipality of West Elgin
Agenda
Council Meeting

Meeting #:
Date:	Thursday, February 25, 2021 at 9:30 A.m. - 10:30 A.m.
Location:	Electronic Participation Meeting via Zoom

Due to COVID-19 and physical distancing requirements this meeting is being held in an alternate location to allow the public to attend.  Please contact the Clerk’s Department if you require an alternate format or accessible communication support or wish to receive the link to the meeting, at 519-785-0560 or by email at [e-mail].

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1.

Call to Order

2.

Adoption of Agenda

• Recommendation:

  That West Elgin Council hereby adopts the Agenda as presented.

3.

Disclosure of Pecuniary Interest

4.

Adoption of Minutes

• Recommendation:

  That the Minutes of the Council meeting on February 11, 2021 and Committee of the Whole on February 18, 2021 be adopted as circulated and printed.

5.

Business Arising from Minutes

6.

Delegations - Not before 10 a.m.

6.1

The Honourable Jeff Yurek, Minister of the Environment, Conservation and Parks and MPP for Elgin-Middlesex-London

7.

Staff Reports

7.1

Operations & Community Services

7.1.1

L. Gosnell, Manager of Operations & Community Services - 2021 Landfill Monitoring Agreement

• Recommendation:

  That West Elgin Council hereby receives the report from Lee Gosnell, Manager of Operations & Community Services; and

  That West Elgin Council approve the 2021 Landfill Monitoring Contract submitted by BluMetric Environmental.

7.2

Planning

7.2.1

Heather James, Planner - Request for Letter of Concurrence 158 Main Street

• Recommendation:

  That West Elgin Council hereby receives the report from Heather James regarding a request from Tekksavy Solutions Inc. c/o FONTUR International for modifications to an existing telecommunications tower site located at 158 Main Street;

  That West Elgin Council hereby agrees to the modifications to the existing telecommunications tower site located at 158 Main Street; and,

  That West Elgin Council directs the CAO/Treasurer to sign the attached letter of concurrence.

7.2.2

Heather James, Planner - Request for Letter of Concurrence 8650 Furnival Road

• Recommendation:

  That West Elgin Council hereby receives the report from Heather James regarding a request from Tekksavy Solutions Inc. c/o FONTUR International for modifications to an existing telecommunications tower site located at 8650 Furnival Road;

  That West Elgin Council hereby agrees to the modifications to an existing telecommunications tower site located at 8650 Furnival Road; and,

  That West Elgin Council directs the CAO/Treasurer to sign the attached letter of concurrence.

7.2.3

Heather James, Planner - Request for Letter of Concurrence 22131 Clachan Road

• Recommendation:

  That West Elgin Council hereby receives the report from Heather James regarding a request from Xplornet Communications Inc. c/o Forbes Bros. Ltd. to permit a new telecommunications tower located at 22131 Clachan Road;

  That West Elgin Council approves of the proposed telecommunications tower located at 22131 Clachan Road; and,

  That West Elgin Council directs the CAO/Treasurer to sign the attached letter of concurrence.

7.2.4

Heather James, Planner - New Official Plan Public Engagement and Communications Plan

• Recommendation:

  That West Elgin Council hereby receives the report from Heather James, Planner re: New Official Plan Public Engagement and Communications Plan for information purposes.

7.2.5

Heather James, Planner -  Declare Municipal Lands Surplus Plan 75 Lots 311, 312 and 313

• Recommendation:

  That West Elgin Council hereby receives the report from Heather James to declare the lands legally described as Plan 75 Lots 311, 312 and 313 as surplus to the needs of the municipality;

  That West Elgin Council hereby declares the lands legally described as Plan 75 Lots 311, 312 and 313 as surplus to the needs of the municipality;

  That West Elgin Council hereby authorizes the disposition of the lands without an appraisal as it is in the best interest of the municipality and agrees with the Clerk that notice of the intention to dispose of the lands is not required; and, lastly,

  That West Elgin Council hereby authorizes the disposition of the lands through a land exchange.

7.2.6

Heather James, Planner - Declare Municipal Lands Surplus Plan 75 Lot 318

• Recommendation:

  That West Elgin Council hereby receives the report from Heather James to declare the lands legally described as Plan 75 Lot 318 as surplus to the needs of the municipality;

  That West Elgin Council hereby declares the lands legally described as Plan 75 Lot 318 as surplus to the needs of the municipality;

  That West Elgin Council hereby authorizes the disposition of the lands without an appraisal as it is in the best interest of the municipality; and, lastly,

  That West Elgin Council hereby offers the lands for sale through posting of a sign and through a call for proposals.

7.2.7

Heather James, Planner - Update Report on Zoning By-law Amendment 24801 Pioneer Line

• Recommendation:

  That West Elgin Council hereby receives the report from Heather James regarding an update report on the zoning by-law amendment for 24801 Pioneer Line; and,

  That West Elgin Council hereby directs staff on the next steps to complete the planning process.

7.3

Finance/Administration

7.3.1

Verbal Update on Municipal Operations

8.

Committee and Board Report

8.1

Recreation Committee

8.1.1

Agenda - February 17, 2021

8.2

Councillor Reports from Committees

8.3

Youth Task Team - January 2021 Minutes

8.4

Heritage Homes Minutes - October 26, 2020

9.

Waiver of Fees Requests

• Recommendation:

  Item 9.1 is here by approved/denied. 

9.1

Elgin County Library Tax Clinic

10.

Accounts

• Recommendation:

  That the Mayor and Treasurer are hereby authorized to sign Payment Voucher #2A amounting to  $598,409.31 in settlement of General, Road, Water and Arena Accounts including EFT#3607-3653, online Payments# 621-630 and Payroll PP03.

11.

Correspondence

11.1

Ministry of Agriculture, Food and Rural Affairs - Home-based Food Businesses

11.2

Elgin County - Cancellation of Green eRecycling Program

12.

Council Inquires/Announcements

12.1

Notice of Motion

12.2

Statements/Inquires by Councillors

12.3

Matters of Urgency

13.

By-Laws

13.1

By-Law 2021-10 - Adopt 2021 Budget

• Recommendation:

  That By-law 2021-10, being a by-law to Adopt the 2021 Budget for the Municipality of West Elgin, be read a first, second and third and final time. 

13.2

By-Law 2021-11 - Adopt Education Reimbursement Policy

• Recommendation:

  That By-law 2021-11, being a by-law to adopt and maintain a policy with respect to Education Reimbursement, be read a first, second and third and final time. 

13.3

By-Law 2021-12 - Tile Loan Rate By-Law

• Recommendation:

  That By-law 2021-12 being a by-law imposing special annual drainage rate upon land in respect of which money is borrowed und the Tile Drainage Act, be read a first, second and third and final time. 

13.4

By-Law 2021-14 - Gas Tax Agreement

• Recommendation:

  That By-law 2021-14, being a by-law to Authorize the Execution of an Agreement between Her Majesty the Queen in Right of Ontario and The Corporation of the Municipality of West Elgin for the Dedicated Gas Tax Funds for Public Transportation Program, be read a first, second and third and final time. 

14.

Confirming By-Law

• Recommendation:

  That By-law 2021-13, being a by-law to confirm the proceedings of the Regular Meeting of Council on February 25, 2021, be read a first, second and third and final time. 

15.

Adjournment

• Recommendation:

  That the Council of the Municipality of West Elgin hereby adjourn at ________ to meet again at 9:30 a.m. on March 11, 2021 or at the call of the Chair.