Municipality of West Elgin
Agenda
Council Meeting

Meeting #:

Thursday, August 11, 2022 at 9:30 A.m. - 10:30 A.m.

Location:

West Elgin Community Complex - Hybrid Meeting

160 Main Street

West Lorne

Electronic Hybrid Meeting

This meeting will be broadcasted and the recording made available after the meeting on the municipal website. If you require an alternate format or accessible communication support or wish to receive the link to the meeting via email please contact the Clerk, at 519-785-0560 or by email at [e-mail].

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1.

Call to Order

2.

Adoption of Agenda

• Recommendation:

  That West Elgin Council hereby adopts the Agenda as presented.

3.

Disclosure of Pecuniary Interest

4.

Delegations

4.1

C. Krahn - Elgin County Economic Development and Tourism

5.

Adoption of Minutes

• Recommendation:

  That the Minutes of the Council meeting on July 21, 2022 be adopted as circulated and printed.

6.

Business Arising from Minutes

7.

Consent Agenda

• Recommendation:

  That West Elgin Council receives the Consent Items

7.1

Monthly Staff Reports

7.1.1

Building Activity Report July 2022

7.1.2

Monthly Operations Update – July 2022

7.1.3

Summary of Ontario Invest Grant Spending.

7.2

Communications from Other Municipalities

7.2.1

Elgin County Council Highlights - July 12, 2022

7.3

Communications

7.3.1

Southwestern Public Health Annual Report

7.3.2

Changes to Investing in Canada Infrastructure Program

7.3.3

Invitation to Port Glasgow Dance Pavilion Anniversary

8.

Staff Reports

8.1

Operations & Community Services

8.1.1

Recycling Collection & Depot Operation During Transition Period 2023-2026

• Recommendation:

  That West Elgin Council hereby receives the report from Lee Gosnell, Manager of Operations & Community Services and Jana Nethercott, Clerk re: Recycling Collection and Depot Operation during transition period of July 1, 2023 to January 1, 2026 for information purposes; and

  That West Elgin Council delegate authority to Staff to negotiate and enter into a master service agreement with Circular Materials to provide residential and facility collection of blue box materials and depot collection master service agreement.

8.2

Planning

8.2.1

R. Brown, Planner - Consent Report – Gray Line (E60-22)

• Recommendation:

  That West Elgin Council hereby receives the report from Robert Brown, Planner regarding the severance application, E60-22 – Comments to Elgin County (Planning Report 2022-031).

  And that West Elgin hereby recommends approval to the Land Division Committee of the County of Elgin for the severance application, File E60-22, subject to the Lower-Tier Municipal conditions in Appendix One of this report;

  And further that West Elgin Council directs Administration to provide this report as Municipal Comments to the County of Elgin.

8.2.2

R. Brown, Planner - Site Plan Control Agreement SPA D11 01-2022 (Planning Report 2022-32)

• Recommendation:

  That West Elgin Council hereby receives the report from Robert Brown, Planner regarding the site plan agreement associated with site plan application D11 01-2022 (Planning Report 2022-32) for Falkins Properties Inc. to retrofit and expand the existing building located at 177 Victoria Street for an 18 unit apartment dwelling, legally described as Lots 7 to 10, Block G, Plan 154, in the Municipality of West Elgin for information purposes, and

  That Council authorize the Mayor and Clerk to execute the agreement with the owner on behalf of the Municipality and register said agreement on title.

8.3

Clerk's

8.3.1

J. Nethercott, Clerk - Joint Elgin Compliance Audit Committee Appointments 2022

• Recommendation:

  That West Elgin Council hereby receives the report from J. Nethercott, Clerk re: Joint Elgin Compliance Audit Committee Appointments, 2022 be received; and

  That West Elgin Council endorses the appointment of Christene Scrimgeour, Andrew Wright, Daniel Ross and Dr. Zachary Spicer to sit on the Join Elgin Compliance Audit Committee for the period of 2022-26 and

  That West Elgin Council consider giving three readings to the By-Law confirming these appointments.

8.3.2

J. Nethercott, Clerk - National Day for Truth and Reconciliation 2022

• Recommendation:

  That West Elgin Council hereby receives the report from Jana Nethercott, Clerk re: National Day for Truth and Reconciliation 2022 for information; and

  That West Elgin Council direct staff to work with the Municipality of Dutton Dunwich to hold a joint program for the National Day of Truth and Reconciliation on September 30, 2022.

8.3.3

J. Nethercott, Clerk - By-Law Enforcement Services

• Recommendation:

  That West Elgin Council hereby receives the report from Jana Nethercott, Clerk re: By-Law Enforcement Services; and

  That West Elgin Council hereby approves entering into an agreement with Tenet Services Incorporated to provide By-Law Enforcement Services for the Municipality of West Elgin; and

  That West Elgin Council consider the By-law authorizing the agreement in the By-Law portion of the agenda.

8.4

Finance/Administration

8.4.1

M. Badura, CAO/Treasurer - IT Support Agreement

• Recommendation:

  That West Elgin Council hereby receives the report from Magda Badura, CAO/Treasurer re: IT Support Agreement; and

  That Council authorize the Mayor and Clerk be authorized to execute the Agreement for Shared Information Technology Support and consider the by-law as presented in the By-law portion of the Agenda; and

  That Council delegate authority to the CAO/Treasurer to work with the Township of Malahide and the other Partner Municipalities in awarding a contract to the successful bidder of the Township of Malahide Information Support Services Request for Tender.

9.

Committee and Board Report

9.1

Councillor Reports from Committees

9.2

Tri-County Water Board Minutes -April 26, 2022

10.

Accounts

• Recommendation:

  That the Mayor and Treasurer are hereby authorized to sign Payment Voucher #8 amounting to $627,339.62 in settlement of General, Road, Water and Arena Accounts including EFT# 5432-5501, Online Payments# 959-972, Cheque# 25963-25972, and Payroll PP14.

11.

Consideration of Items Requiring Discussion

11.1

Request to Waive Fees

11.2

Request for Bench on Furnival Road

12.

Council Inquires/Announcements

12.1

Notice of Motion

12.2

Statements/Inquires by Councillors

12.3

Matters of Urgency

13.

By-Laws

13.1

By-Law 2022-51 - Elections Compliance Audit Committee Appointment

• Recommendation:

  That By-law 2022-51 being a By-law to appoint members to the Elgin Election Joint Compliance Audit Committee for the 2022 Municipal Election, be read a first, second and third and final time. 

13.2

By-Law 2022-52 - Site Plan Agreement - 177 Victoria St Rodney

• Recommendation:

  That By-law 2022-25 being a By-law to Authorize the Execution of a Site Plan Agreement for the Property at 177 Victoria Street, Rodney, be read a first, second and third and final time. 

13.3

By-Law 2022-53 - By-Law Enforcement Services Agreement

• Recommendation:

  That By-law 2022-53 being a By-law to Authorize the Execution of an Agreement between Tenet Security Group Incorporated and The Corporation of the Municipality of West Elgin, be read a first, second and third and final time. 

13.4

By-Law 2022-54 - Shared IT Support Agreement

• Recommendation:

  That By-law 2022-54 being, a By-law to Authorize the Execution of an Agreement between the Municipality of West Elgin, Municipality of Dutton Dunwich, the Township of Southwold and the Township of Malahide, be read a first, second and third and final time. 

13.5

By-Law 2022-55 - Planning Services Agreement

• Recommendation:

  That By-law 2022-55 being a By-law to Authorize the Execution of an Agreement between The Corporation of the Municipality of West Elgin and Oakview Land Use Planning for the provision of Planning Services, be read a first, second and third and final time. 

13.6

By-Law 2022-56 - Appoint By-Law Enforcement Officers

• Recommendation:

  That By-Law 2022-56 being a By-Law to Appoint  Municipal By-Law Enforcement/ Property Standards Officers for the Corporation of the Municipality of West Elgin, be read a first, second and third and final time. 

14.

Closed Session

• Recommendation:

  That the Council of the Municipality of West Elgin Council hereby proceeds into Closed Session at ______________ a.m. under Section 239 2 (b) consideration will be given to items that pertain to personal matters about identifiable individual(s) including municipal or local board employee(s).

15.

Report from Closed Session

16.

Confirming By-Law

• Recommendation:

  That By-law 2022-57 being a By-law to confirm the proceeding of the Regular Meeting of Council held on August 11, 2022 be read a first, second and third and final time. 

17.

Adjournment

• Recommendation:

  That the Council of the Municipality of West Elgin hereby adjourn at ________ to meet again at 9:30 a.m. on September 8, 2022 or at the call of the Chair.