Municipality of West Elgin
Agenda
Council Meeting

Meeting #:

Date:

Thursday, March 13, 2025 at 5:00 P.m. - 6:00 P.m.

Location:

Council Chambers

160 Main Street

West Lorne

Council Meetings are held in-person at 160 Main Street, West Lorne, and the post-meeting recording available at www.westelgin.net, when available (pending no technical difficulties).

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1.

Call to Order

2.

Adoption of Agenda

• Recommendation:

  That West Elgin Council hereby adopts the Regular Council Agenda for March 13, 2025 as presented.

3.

Disclosure of Pecuniary Interest and General Nature Thereof

4.

Delegations

4.1

Chris Cain, Plant Manager, KSR Re: No Parking Signage, South Side, Centre Street, Rodney

4.2

Nick Emery, Dillon Consulting Limited Re: West Elgin Water Consumption

• Recommendation:

  That In accordance with Section 3.5 of By-Law 2024-05 Being a By-Law to establish rules of procedure for the meetings of Council, West Elgin Council hereby allow Nick Emery, Dillon Consulting Limited, one-half hour (thirty minutes) for item 4.2, Delegation, suspending the rules of Section 6.8 of By-law 2024-05.

5.

Adoption of Minutes

• Recommendation:

  That West Elgin Council hereby adopt the Minutes of February 27, 2025 as presented. 

6.

Business Arising from Minutes

7.

Staff Reports

7.1

Planning

7.1.1

Severance Application, File E15-25 - Recommendation to Elgin Land Division

• Recommendation:

  That West Elgin Council hereby receives the report from Robert Brown, Planner regarding severance application File E15-25 – Comments to Elgin County (Planning Report 2025-06).

  And that West Elgin Council hereby recommends approval to the Land Division Committee of the County of Elgin for severance application, File E15-25, subject to the Lower-Tier Municipality conditions in Appendix One of this report;

  And further that West Elgin Council directs administration to provide this report as Municipal Comments to the County of Elgin.

7.2

Fire

7.2.1

Monthly Fire Update, January and February 2025

• Recommendation:

  That West Elgin Council hereby receives the Monthly Fire report for January and February 2025, from Jeff McArthur, Fire Chief, for information purposes.

7.2.2

Pre-Budget Approval

• Recommendation:

  That West Elgin Council hereby receives the report from Jeff McArthur, Fire Chief; and

  That West Elgin Council provide pre-budget approval for the 2025 project identified within this report.

7.2.3

Washroom Renovation - Station 1

• Recommendation:

  That West Elgin Council hereby receives the report from Jeff McArthur, Fire Chief; and

  That Staff be authorized to accept the quote from Baines Contracting Inc, in the amount of $31,935 plus HST, for a remodel of the existing washroom and to build a new washroom.

7.3

Municipal Drains

7.3.1

Tender Results, Fleuren Drain

• Recommendation:

  That West Elgin Council hereby receives the report from Terri Towstiuc, Clerk, re: Tender Results, Fleuren Drain; and

  That Council approve the low tender submission from Monden Excavating for the Fleuren Drain, in the amount of $21,131.00 (HST included).

7.4

Operations (Infrastructure and Development)

7.4.1

Monthly Operations Update, February 2025

• Recommendation:

  That West Elgin Council hereby receives the Monthly Operations Update Report from Lee Gosnell, Manager of Operations & Community Services, for information purposes.

7.5

Community Services & Clerks 

7.5.1

Monthly Update, February 2025

• Recommendation:

  That West Elgin Council hereby receives the report from Terri Towstiuc, Clerk Re: Community Services Monthly Update, February 2025, for information purposes only.

7.5.2

2025 Community Grants

• Recommendation:

  That West Elgin Council hereby receives the 2025 Community Grant Applications report from Terri Towstiuc, Clerk; And

  That Council direct staff to include all approved monetary donations in the 2025 Budget Deliberations; And

  That Council directs staff to include the accepted in-kind donations in 2025 rentals.

7.6

Corporate Services & Finance

7.6.1

2024 Council Remuneration

• Recommendation:

  That West Elgin Council hereby receives the report from M. Badura, Manager of Corporate Services – Treasurer re: 2024 Council Remuneration and Expenses report for information only.

7.6.2

2024 Public Salary Disclosure

• Recommendation:

  That West Elgin Council hereby receives the report from M. Badura, Manager of Corporate Services – Treasurer re: 2024 Public Sector Salary Disclosure for information only.

7.7

Chief Administrative Officer

7.7.1

Old Town Hall Assessment Quote

• Recommendation:

  That West Elgin Council hereby receives the Old Town Hall – Engineering Assessment Quote report from Robin Greenall, CAO;

  And that Council pre-approve the payment of the services to Spriet Associates, as quoted, to be included in the 2025 operating budget.

7.7.2

West Lorne Library and Community Complex Renovations

• Recommendation:

  That the West Elgin Council hereby receives the West Lorne Library and Community Complex Renovations report from Robin Greenall, CAO; And

  That Council direct staff to proceed with contracting Spriet Associates to complete Architectural Drawings and cost estimates for the renovation project.

8.

Committee and Board Reports or Updates

Council opportunity to provide updates from appointed committees.

• Economic Development Committee
• Bo Horvat Community Center (Arena) Board
• Recreation Committee
• Four Counties Transit Committee
• Old Town Hall Committee
• Heritage Homes
• Rodney Park
• Other Committees

9.

Notice of Motion

None received prior to meeting.

10.

Council Inquires/Announcements

Council opportunity for informal inquiries or provide any announcements.

11.

Correspondence

• Recommendation:

  That West Elgin Council herby receive and file all correspondence, not otherwise dealt with.

11.1

County of Elgin, Notice of Decision E 9-25

11.2

County of Elgin, From the Council Chambers, February 25, 2025

11.3

Letter dated March 6, 2025 Re: Response to recent posting by the Municipality regarding Port Glasgow Trailer Park.

12.

Items Requiring Council Consideration

None presented prior to meeting.

13.

Confirming By-Law

• Recommendation:

  That By-law 2025-14 being a By-law to confirm the proceeding of the Regular Meeting of Council held on March 13, 2025, be read a first, second and third and final time. 

14.

Adjournment

• Recommendation:

  That the Council of the Municipality of West Elgin hereby adjourn at ________ to meet again at 4:00pm, on Thursday, March 27, 2025, or at the call of the Chair.