Municipality of West Elgin
Agenda
Council Meeting

Meeting #:

Date:

Thursday, April 27, 2023 at 9:30 A.m. - 12:30 P.m.

Location:

West Elgin Community Complex - Hybrid Meeting

160 Main St

West Lorne

Electronic Hybrid Meeting

This meeting will be held in a Hybrid format.  This meeting is broadcasted and the recording made available after the meeting on the municipal website, pending any technical difficulties. If you require an alternate format or accessible communication support or wish to receive the link to the meeting via email please contact the Clerk, at 519-785-0560 or by email at [e-mail].

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1.

Call to Order

2.

Adoption of Agenda

• Recommendation:

  That the Council of the Municipality West Elgin hereby adopts the Agenda as presented.

3.

Disclosure of Pecuniary Interest

4.

Delegations

4.1

Elgin County Update - Warden Ketchebaw and CAO Gonyou

5.

Adoption of Minutes

• Recommendation:

  That the Minutes of the April 13, 2023 meeting of Council be adopted as circulated and printed.

6.

Business Arising from Minutes

7.

Consent Agenda

• Recommendation:

  That the Council of the Municipality of West Elgin Council hereby receive and file the Consent Agenda of April 27, 2023.

7.1

Monthly Staff Reports

7.2

Communications from Other Municipalities

7.3

Procurement Items within Budget

7.4

Other Items

7.5

Elgin County Highlights - April 11, 2023

8.

Staff Reports

8.1

Planning

8.1.1

Minor Development Agreement – Recommendation Report (2023-018)

• Recommendation:

  That the Council of the Municipality of West Elgin hereby receives the report from Robert Brown, Planner regarding approval of a minor development agreement for property located at 24665 Pioneer Line, Recommendation Report 2023-018.

  That the Council of the Municipality of West Elgin approve the proposed minor development agreement, (Appendix B to this report) to temporarily permit a second dwelling at 24665 Pioneer Line during the relocation of a new dwelling on the property and authorize the Mayor and Clerk to sign the minor development agreement and register it on title.

8.2

Wastewater

8.2.1

S. Smith OCWA - Rodney Wastewater Treatment Plant Annual Report

• Recommendation:

  That the Council of the Municipality of West Elgin hereby receives and files the Rodney Wastewater Treatment Plant Annual Report 

8.2.2

S. Smith, OCWA - West Lorne Wastewater Treatment Plant Annual Report

• Recommendation:

  That the Council of the Municipality of West Elgin hereby receives and files the West Lorne Wastewater Treatment Plant Annual Report.

8.3

Clerk's

8.3.1

Request for Declaring a Municipally Significant Event

• Recommendation:

  That the Council of the Municipality of West Elgin hereby receives the report from H. Bouw, Clerk re: Request for Declaring a Municipally Significant Event; and

  That West Elgin Council hereby ___________.

8.4

Finance/Administration

8.4.1

Investment Policy

• Recommendation:

  That the Council of the Municipality of West Elgin hereby receives the report from M. Badura, CAO/Treasurer re: Investment Policy be received;

  And That the Investment Policy be approved as presented;

  And That the CAO/Treasurer be authorized to invest funds from time to time as deemed appropriate and as directed within the Investment Policy.

8.4.2

Filling the Vacancy of the Office of the Mayor Report

• Recommendation:

  THAT the Council of the Municipality of West Elgin hereby receives the report from Magda Badura, CAO/Trasurer re: Filling the Vacancy of the Office of the Mayor for information purposes; 

  AND THAT West Elgin Council decides to proceed with Option # ______ as set out in this report

9.

Committee and Board Report

9.1

Councillor Reports from Committees

10.

Accounts

• Recommendation:

  THAT the Deputy Mayor and Treasurer are hereby authorized to sign Payment Voucher #4A amounting to $206,813.17 in settlement of General, Road, Water and Arena Accounts including EFT#6561-6590, online Payments#1142-1158, and Payroll PP08.

11.

Consideration of Items Requiring Discussion

11.1

Flag Request on Town Hall

• Recommendation:

  That the Council of the Municipality of West Elgin _____________

12.

Council Inquires/Announcements

12.1

Notice of Motion

12.2

Statements/Inquires by Councillors

13.

By-Laws

13.1

By-Law 2023-29 - Municipal Investment Policy

• Recommendation:

  That By-law 2023-29 being a By-Law to adopt the Policy AD-3.5 – Municipal Investment Policy, be read a first, second and third and final time. 

13.2

By-Law 2023-30 - Tax Ratio By-law

• Recommendation:

  That By-law 2023-30 being a By-Law to set the Transition Ratios and to Levy Taxes for the Year 2023, be read a first, second and third and final time. 

13.3

By-Law 2023-31 - Adopt 2023 Budget

• Recommendation:

  That By-law 2023-31 being a By-Law to Adopt the 2023 Operating and Capital Budgets for the Municipality of West Elgin, be read a first, second and third and final time. 

13.4

By-law 2023-32 - Adopt Water and Wastewater Rates for 2023

• Recommendation:

  That By-law 2023-32 being a By-Law to Establish Rates for Municipal Water and Wastewater Services for 2023 and to repeal By-Law 2022-14 is read a first, second and third and final time. 

13.5

By-law 2023-33 - Development Agreement By-Law -24665 Pioneer - Keech

• Recommendation:

  That By-Law 2023-33, being a by-law to authorize the execution of an Agreement between The Corporation of the Municipality of West Elgin and Joseph Charles Keech be read a first, second and third and final time.

13.6

By-law 2023-34 - Memorandum of Settlement - Canadian Union of Public Employees

• Recommendation:

  THAT By-Law 2023-34, being a by-law to approve and authorize execution of a Memorandum of Settlement between The Corporation of the Municipality of West Elgin and the Canadian Union of Public Employees and its Local 35.7

14.

Closed Session

• Recommendation:

  That the Council of the Municipality of West Elgin hereby proceeds into a session of the meeting that shall be closed to the public at _________ a.m.in accordance with Section 239(2) of the Municipal Act, S.O. 2001, c.25 for discussion of the following matters:

  1. Labour relations or employee negotiations - Section 239(2)(d) of the Municipal Act - Public Works Employees

  2. Labour relations or employee negotiations - Section 239(2((d) of the Municipal Act - All Departments

  3. Labour relations or employee negotiations - Section 239(2)(d) of the Municipal Act - Administrative Employee

15.

Report from Closed Session

• Recommendation:

  That the Council of the Municipality of West Elgin hereby comes out of the Closed Session at _________ and the regular meeting re-convenes.

16.

Confirming By-Law

• Recommendation:

  That By-law 2023-35 being a By-law to confirm the proceeding of the Regular Meeting of Council held on April 27, 2023, be read a first, second and third and final time. 

17.

Adjournment

• Recommendation:

  That the Council of the Municipality of West Elgin hereby adjourn at ________ to meet again at 9:30 a.m. on May 12, 2023, or at the call of the Chair.