Municipality of West Elgin
Agenda
Council Meeting

Meeting #:
Date:	Thursday, December 02, 2021 at 9:30 A.m. - 10:30 A.m.
Location:	West Elgin Community Complex - Hybrid Meeting 160 Main Street West Lorne Electronic Hybrid Meeting

Due to Orders under Reopening Ontario Act, 2020 this meeting broadcasted electronically. If you wish to view this meeting please contact the Clerk’s Department  also if you require an alternate format or accessible communication support or wish to receive the link to the meeting, at 519-785-0560 or by email at [e-mail].

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1.

Call to Order

2.

Adoption of Agenda

• Recommendation:

  That West Elgin Council hereby adopts the Agenda as presented.

3.

Disclosure of Pecuniary Interest

4.

Public Meeting

• Recommendation:

  That West Elgin hereby proceed into a Public Participation Meeting pursuant to Section 7 of the Building Code Act, to allow for public comments on the purposed Building Department fee changes. 

4.1

Public Comments

4.2

Council Comments

4.3

Close of Public Meeting

• Recommendation:

  That West Elgin Council hereby Closes the Public Participation Meeting under Section 7 of the Building Code Act at _______ a.m.

5.

Delegations

5.1

Strategy Corporation - Elgin Roads Maintenance Agreement

5.2

Lower Thames Valley Conservation Authority - 2022 Budget and Bill 229 Phase 1 Update

6.

Adoption of Minutes

• Recommendation:

  That the Minutes of the Council meeting on November 18, 2021 be adopted as circulated and printed.

7.

Business Arising from Minutes

8.

Staff Reports

8.1

Finance/Administration

8.1.1

M. Badura, CAO/Treasurer - Office Christmas Closure

• Recommendation:

  That West Elgin Council hereby receives the report from Magda Badura, CAO/Treasurer re: Office Christmas Closure; and

  That West Elgin Council hereby agrees to allow the variance from policies for the 2021 Christmas Holidays.

8.1.2

M. Badura, CAO/Treasurer - EI Premium Reduction

• Recommendation:

  That West Elgin Council hereby receives the report from Magda Badura, CAO/Treasurer and;

  That West Elgin Council hereby approves payment from the Premium Employment Insurance Rate reduction to all full-time employees in the total amount of $1,426.72, being 5/12 of the total savings of $ 3,424.12 realized by West Elgin in 2021.

8.1.3

M. Badura, CAO/Treasurer - 2021 Carry Forward Projects

• Recommendation:

  That West Elgin Council hereby receives the report from M. Badura, CAO/Treasurer re: 2021 Carry Forward Projects; And

  That West Elgin Council hereby authorizes that the following list of 2021 approved projects be carried forward to the 2022 fiscal year for completion and that the balance of the 2021 budget allowances for each of the respective projects be carried forward to the 2022 fiscal year.

  1. Roads – Public works shed - $75,000.00

  2. Sidewalks – $60,000.00

  3. Water – AMR Software & Hardware - $200,000.00

  4. Parks & Recreation – Arena – Drain Repair & Eavestrough - $10,000.00

  5. Parks & Recreation – Arena – Roof Painting - $25,000.00

  6. Parks & Recreation – Marina – Bridge - $20,000.00

8.1.4

M. Badura, CAO/Treasurer - Old Town Hall - Rodney

• Recommendation:

  That West Elgin Council hereby receives the report from M. Badura, CAO/Treasurer re: Old Town Hall renovations and provide direction to staff in regards to L360 proposal and timeline of the project.

8.1.5

M. Badura, CAO/Treasurer - Organizational Review – Payroll Initiative

• Recommendation:

  That West Elgin Council hereby receives the report from M. Badura, CAO/Treasurer re: Organizational Review – Payroll Initiative for information only.

8.1.5.1

Organizational Chart

• Recommendation:

  That West Elgin Council hereby approves the Organizational Chart as presented by CAO/Treasurer Magda Badura. 

9.

Committee and Board Report

9.1

Recreation Committee Minutes - October 13, 2021

9.2

Councillor Reports from Committees

10.

Council Announcements/Inquires

10.1

Notice of Motion

10.2

Councillor Announcements

10.3

Matters of Urgency

11.

Up Coming Meetings and Reminders

• December 9 - Tour of new Wastewater Treatment Plant at 2 pm 
• December 14 - Tri-County Water Board at 7 pm 
• December 20 - Four Counties Transit Board at 8:30 am

Municipal Office and Service Ontario Closed at 12 noon on Friday December 24 and re Open Monday January 3rd at 8:30 am. 

12.

Accounts

• Recommendation:

  That the Mayor and Treasurer are hereby authorized to sign Payment Voucher #12 amounting to $ 438,404.27 in settlement of General, Road, Water and Arena Accounts including EFT#4576-4637, online Payments# 817-828, cheque# 25806-25825 and Payroll PP23.

13.

Correspondence

13.1

Elgin County - Enhancing Programs and Services for Older Adults Report

13.2

Ministry of the Environment - Modernizing Environmental Assessment Program

13.3

Ontario Provincial Police - 2022 Annual Billing Statement

13.4

Town of Georgina - Lack of Recycling Options (Plastic Wrap)

13.5

Township of Wainfleet - Resolution Funding of Rural Infrastructure Projects

13.6

Rodney Legion Branch 525 - Letter

13.7

West Lorne Lawn Bowling Club - Update Letter

13.8

Concerned Resident - Port Glasgow Beach

14.

By-Laws

14.1

By-Law 2021-64 Municipal Asset Management Program Grant Agreement 

• Recommendation:

  That By-Law 2021-64 being a By-law to Authorize the Execution of an Agreement between Federation of Canadian Municipalities and The Corporation of the Municipality of West Elgin, be read a first, second, third and final time. 

14.2

By-Law 2021-65 Council Remuneration

• Recommendation:

  That By-Law 2021-65 being a  By-Law to Set Rates of Remuneration for Members of Council, be read a first, second, third and final time. 

14.3

By-Law 2021-66 - Employee Remuneration

• Recommendation:

  That By-Law 2021-66 being a By-Law to Set Rates of Remuneration for Municipal Employees, be read a first, second, third and final time. 

15.

Confirming By-Law

• Recommendation:

  That By-Law 2021-67, being a By-Law to confirm the proceeding of the Regular Meeting of Council held on December 2, 2021 be read a first, second and third and final time. 

16.

Closed Session

• Recommendation:

  That the Council of the Municipality of West Elgin hereby proceeds into Closed Session at ___________ p.m. under Section 239(b & d) of the Municipal Act, R.S.O. 2001 consideration will be given to matters pertaining to an identifiable individual, including a municipal or local board employee and labour relations or employee negotiations. 

17.

Report from Closed Session

18.

Adjournment

• Recommendation:

  That the Council of the Municipality of West Elgin hereby adjourn at ________ to meet again at 9:30 a.m. on December 16, 2021 or at the call of the Chair.